HVAC Project Coordinator & Inside Sales Specialist

CFM; Aurora (CO); On-site; USD 30,307 - 63,369; Full time

Job summary

CFM Company in Colorado is seeking a Project Coordinator/Inside Sales to support HVAC bids, take-offs, and order coordination on active projects.

The role coordinates with outside sales, contractors, and manufacturers, ensuring accurate estimates, timely submittals, and smooth project delivery in a fast-paced environment.

Base compensation ranges from $22.00 to $46.00 per hour, with career growth opportunities and ongoing training.

Qualifications

• High school diploma or equivalent plus 2+ years of relevant experience, OR
• Bachelor’s degree plus 1+ year of relevant experience
• Experience in construction, HVAC, mechanical contracting, or distribution preferred
• Familiarity with estimating, take-offs, quoting, or project coordination
• Strong organizational skills with ability to manage multiple priorities
• Excellent written and verbal communication skills
• Ability to work in a fast-paced, deadline-driven environment

Responsibilities

• Assisting outside sales in supporting contractor bids and project opportunities
• Perform HVAC take-offs, estimating, and product selection/pricing
• Prepare quotations, proposals, and submittals
• Enter and manage customer orders and project documentation
• Maintain project logs and ensure accurate job tracking
• Track shipments, deliveries, and project milestones
• Enter and maintain project details in Company ERP tool
• Coordinate Start-Up with internal Company Service department and external Service teams
• Coordinate warranty documentation and O&M manuals (IOMs)
• Support billing documentation and project closeout requirements
• Ensure timely follow-up on open project items
• Communicate with contractors, engineers, and internal sales teams
• Develop strong working relationships with manufacturers as a product liaison
• Support customer inquiries with timely and accurate responses
• Participate in meetings, training sessions, and occasional site visits
• Maintain accuracy and organization across all project documentation
• Utilize estimating and productivity tools including Bluebeam Revu and Microsoft Office
• Follow company policies and maintain professional standards
• Support continuous improvement of internal processes and workflows

Skills

HVAC knowledge

Organizational skills

Communication skills

CRM systems

Education

High school diploma or equivalent

Bachelor’s degree

Tools

Bluebeam Revu

Microsoft Office

CRM systems

Job description

CFM Company in Colorado is seeking a Project Coordinator/Inside Sales to support HVAC bids, take-offs, and order coordination on active projects.

The role coordinates with outside sales, contractors, and manufacturers, ensuring accurate estimates, timely submittals, and smooth project delivery in a fast-paced environment.

Base compensation ranges from $22.00 to $46.00 per hour, with career growth opportunities and ongoing training.