HVAC Project Coordinator & Inside Sales Pro

CFM Company; Colorado Springs (CO); In loco; USD 30.000 - 63.000; Tempo pieno

Descrizione del lavoro

CFM Company in Colorado Springs, CO is expanding its Project Coordinator / Inside Sales team, hiring across multiple experience levels to support outside sales and advance commercial HVAC projects from bid through order fulfillment and closeout.

This role involves reviewing plans, performing takeoffs, preparing estimates and quotations, coordinating submittals, entering orders, tracking equipment, and communicating with contractors and manufacturers in a fast-paced construction environment where

Competenze

• High school diploma or equivalent with at least two years of relevant experience; or Bachelor’s degree with at least one year of relevant experience
• Relevant experience may include commercial construction, HVAC, mechanical contracting, technical distribution, estimating, quoting, order coordination, inside sales, or project coordination
• Strong organization and attention to detail; ability to manage multiple projects, deadlines, and changing priorities
• Clear written and verbal communication; willingness to learn commercial HVAC equipment and systems

Mansioni

• Support outside sales representatives with contractor bids and project opportunities
• Review plans, specifications, schedules, and customer requirements
• Perform HVAC takeoffs, estimating, product selection, and pricing
• Prepare quotations, proposals, and technical submittals
• Follow up on open quotes, project requirements, and customer requests
• Enter and manage customer orders, project details, and supporting documentation
• Maintain accurate project logs and job records within ERP/CRM and related systems
• Track equipment, shipments, deliveries, deadlines, and project milestones
• Coordinate equipment start-up with internal service teams and external providers
• Coordinate warranty documentation and operation, installation, and maintenance manuals
• Support billing documentation, turnover requirements, and project closeout
• Identify missing information or potential delays and follow through to resolution
• Communicate with contractors, engineers, manufacturers, and internal teams
• Provide timely updates regarding pricing, product availability, lead times, orders, and deliveries
• Participate in customer meetings, manufacturer training, internal meetings, and occasional job-site visits
• Build productive relationships with customers and partners
• Maintain accurate, complete, and organized project documentation
• Use Bluebeam Revu, Microsoft Office, manufacturer systems, and internal tools
• Follow established company processes and professional standards
• Help identify and implement improvements to internal processes and workflows

Conoscenze

Organization skills

Multitasking

Communication skills

Detail orientation

Formazione

High school diploma or equivalent

Bachelor’s degree

Strumenti

Bluebeam Revu

ERP systems

CRM systems

Quoting systems

Order-entry systems

Project-tracking systems

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Descrizione del lavoro

CFM Company in Colorado Springs, CO is expanding its Project Coordinator / Inside Sales team, hiring across multiple experience levels to support outside sales and advance commercial HVAC projects from bid through order fulfillment and closeout.

This role involves reviewing plans, performing takeoffs, preparing estimates and quotations, coordinating submittals, entering orders, tracking equipment, and communicating with contractors and manufacturers in a fast-paced construction environment where