Project Coordinator/Inside Sales

CFM Company; Colorado Springs (CO); On-site; USD 30,000 - 63,000; Full time

Job summary

CFM Company in Colorado Springs, CO is expanding its Project Coordinator / Inside Sales team, hiring across multiple experience levels to support outside sales and advance commercial HVAC projects from bid through order fulfillment and closeout.

This role involves reviewing plans, performing takeoffs, preparing estimates and quotations, coordinating submittals, entering orders, tracking equipment, and communicating with contractors and manufacturers in a fast-paced construction environment where

Qualifications

• High school diploma or equivalent with at least two years of relevant experience; or Bachelor’s degree with at least one year of relevant experience
• Relevant experience may include commercial construction, HVAC, mechanical contracting, technical distribution, estimating, quoting, order coordination, inside sales, or project coordination
• Strong organization and attention to detail; ability to manage multiple projects, deadlines, and changing priorities
• Clear written and verbal communication; willingness to learn commercial HVAC equipment and systems

Responsibilities

• Support outside sales representatives with contractor bids and project opportunities
• Review plans, specifications, schedules, and customer requirements
• Perform HVAC takeoffs, estimating, product selection, and pricing
• Prepare quotations, proposals, and technical submittals
• Follow up on open quotes, project requirements, and customer requests
• Enter and manage customer orders, project details, and supporting documentation
• Maintain accurate project logs and job records within ERP/CRM and related systems
• Track equipment, shipments, deliveries, deadlines, and project milestones
• Coordinate equipment start-up with internal service teams and external providers
• Coordinate warranty documentation and operation, installation, and maintenance manuals
• Support billing documentation, turnover requirements, and project closeout
• Identify missing information or potential delays and follow through to resolution
• Communicate with contractors, engineers, manufacturers, and internal teams
• Provide timely updates regarding pricing, product availability, lead times, orders, and deliveries
• Participate in customer meetings, manufacturer training, internal meetings, and occasional job-site visits
• Build productive relationships with customers and partners
• Maintain accurate, complete, and organized project documentation
• Use Bluebeam Revu, Microsoft Office, manufacturer systems, and internal tools
• Follow established company processes and professional standards
• Help identify and implement improvements to internal processes and workflows

Skills

Organization skills

Multitasking

Communication skills

Detail orientation

Education

High school diploma or equivalent

Bachelor’s degree

Tools

Bluebeam Revu

ERP systems

CRM systems

Quoting systems

Order-entry systems

Project-tracking systems

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Since 1971, CFM Company has been delivering high-performance HVAC and sheet metal solutions across Colorado and Eastern Wyoming. We represent top-tier manufacturers and support our customers through every stage—from system design and selection to logistics, installation, and beyond. Our team is built on relationships, driven by service, and committed to doing the job right.

If you're ready for what's next, we’re excited you found us. At CFM, you’ll be part of a company that combines deep local roots with the backing of a national network—giving you the tools to grow, the freedom to take on new challenges, and the chance to make a lasting impact in the communities we serve. We review every application carefully and appreciate your interest in growing your career with our team.

The Opportunity

CFM Company is expanding its Project Coordinator / Inside Sales team and is hiring candidates across multiple experience levels.

This role supports outside sales and helps keep commercial HVAC projects moving from the initial bid through order fulfillment and project closeout. Depending on experience, responsibilities may include reviewing plans and specifications, performing takeoffs, preparing estimates and quotations, coordinating submittals, entering orders, tracking equipment, and communicating with contractors and manufacturers.

This is a strong opportunity for someone who enjoys combining technical learning, customer support, and project coordination. The successful candidate will be organized, responsive, and comfortable managing multiple deadlines in a fast-paced construction environment where accuracy and follow-through matter.

Key Responsibilities

Estimating and Sales Support

• Support outside sales representatives with contractor bids and project opportunities
• Review plans, specifications, schedules, and customer requirements
• Perform HVAC takeoffs, estimating, product selection, and pricing
• Prepare quotations, proposals, and technical submittals
• Follow up on open quotes, project requirements, and customer requests

Order and Project Coordination

• Enter and manage customer orders, project details, and supporting documentation
• Maintain accurate project logs and job records within the company’s ERP and related systems
• Track equipment, shipments, deliveries, deadlines, and project milestones
• Coordinate equipment start-up with internal service teams and external service providers
• Coordinate warranty documentation and operation, installation, and maintenance manuals
• Support billing documentation, turnover requirements, and project closeout
• Identify missing information or potential delays and follow through until resolved

Customer and Manufacturer Communication

• Communicate with contractors, engineers, manufacturers, outside sales representatives, and internal teams
• Serve as a product and project liaison between customers, manufacturers, and CFM
• Provide timely and accurate updates regarding pricing, product availability, lead times, orders, and deliveries
• Participate in customer meetings, manufacturer training, internal meetings, and occasional job-site visits
• Build productive working relationships with customers and manufacturing partners

Process and Documentation

• Maintain accurate, complete, and organized project documentation
• Use Bluebeam Revu, Microsoft Office, manufacturer systems, and internal business tools
• Follow established company processes and professional standards
• Help identify and implement improvements to internal processes and workflows

Qualifications

Required

Candidates must meet one of the following combinations:

• High school diploma or equivalent with at least two years of relevant experience; or
• Bachelor’s degree with at least one year of relevant experience

Relevant experience may include commercial construction, HVAC, mechanical contracting, technical distribution, estimating, quoting, order coordination, inside sales, or project coordination.

Candidates should also demonstrate:

• Strong organization and attention to detail
• Ability to manage multiple projects, deadlines, and changing priorities
• Clear written and verbal communication
• Ability to review detailed technical or project information accurately
• Strong follow-through and ownership of open items
• Willingness and ability to learn commercial HVAC equipment and systems

Preferred

• Experience in commercial HVAC, mechanical contracting, construction, or technical distribution
• Experience performing takeoffs, estimating, quoting, or product selection
• Experience preparing submittals or reviewing construction drawings and specifications
• Familiarity with Bluebeam Revu or similar takeoff and document-review software
• Experience with manufacturer quoting or ordering platforms
• Experience using ERP or CRM systems
• General knowledge of commercial HVAC systems and equipment

Technical Skills

• Microsoft Excel, Word, Outlook, and Teams
• Bluebeam Revu or similar takeoff and document-review software
• ERP, CRM, quoting, order-entry, or project-tracking systems
• Ability to learn manufacturer selection, pricing, and ordering tools

This position operates primarily in a professional office environment and involves frequent computer use, document review, and communication with internal and external stakeholders.

Occasional travel may be required for customer meetings, job-site visits, or manufacturer training. Physical requirements may include light lifting, filing, and other general office activities.

Application Information

Applications are accepted on an ongoing basis.

Hourly Compensation

$22.00–$46.00 per hour

Placement within the range will depend on relevant experience, qualifications, level of responsibility, internal equity, and the budgeted amount for the position.

CFM is considering candidates across the following levels. Placement will be based on the complexity and independence of the work performed, not years of experience alone.

Level 1 – Entry

Supports basic takeoffs, quote preparation, order entry, project tracking, and estimating activities with guidance.

Level 2 – Developing

Independently handles estimating, quotations, submittals, contractor communication, order coordination, and project support through multiple stages.

Level 3 – Advanced

Manages complex estimates and projects, coordinates directly with manufacturers, supports bid strategy, anticipates project risks, and provides high-level project execution with limited supervision.

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.