HVAC Project Coordination Specialist

MPSW; Phoenix (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

MPSW in Phoenix, AZ, is seeking an organized project administrator to support Sales staff and customers from sale through project closeout.

The ideal candidate has 2–3 years of admin experience, a two-year degree in business, strong communication, attention to detail, and the ability to multi-task and meet deadlines. This on-site role offers growth with a team-focused HVAC solutions provider.

Qualifications

• High School Diploma; two-year degree in Business Administration or related field desired.
• Minimum of 2-3 years of prior experience in project administration or an administrative role.
• Excellent interpersonal and communication skills both verbal and written.
• Excellent customer service skills and follow up.
• Excellent attention to detail and organizational skills.
• Ability to multi-task and track projects to completion.
• Professional demeanor, proactive and flexible with changing priorities.

Responsibilities

• Updates internal project list to keep staff up to date on project status.
• Generates and sends multiple Excel reports on a weekly basis.
• Facilitates the job number order allocation process.
• Requests project information from customers as needed for accounting purposes.
• Completes preliminary lien notices as needed for accounting purposes.
• Sends shipping notifications to customers and resolves any shipping-related questions or concerns.
• Creates and manages electronic and paper files.
• Collects, fills out and sends equipment pre-startup paperwork to customers.
• Collects, fills out and sends equipment startup paperwork to the HVAC Service Department.
• Collects and sends project closeout documentation to customers.

Skills

Interpersonal communication

Customer service

Attention to detail

Organizational skills

Multi-tasking

Time management

Professional demeanor

Education

Two-year degree in Business Administration or related field

Tools

Manufacturer selection software

Job description

MPSW in Phoenix, AZ, is seeking an organized project administrator to support Sales staff and customers from sale through project closeout.

The ideal candidate has 2–3 years of admin experience, a two-year degree in business, strong communication, attention to detail, and the ability to multi-task and meet deadlines. This on-site role offers growth with a team-focused HVAC solutions provider.