HVAC Project Assistant: Growth, Impact, and Opportunities

Kelso Industries; Ogden (UT); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with company matching

Paid holidays and PTO

Career advancement opportunities

Job summary

Kelso Industries is seeking an HVAC Assistant Project Manager in the Ogden, UT area to support project managers through all HVAC construction phases. You will maintain records, assist with budgeting and scheduling, and coordinate with field teams, vendors, and clients.

Ideal candidates have HVAC project experience or a related degree, strong organizational and communication skills, and familiarity with procurement, contracts, and project tracking software.

Qualifications

• Experience supporting construction, mechanical, or HVAC projects, or a degree in Construction Management, Engineering, Business, or a related discipline.
• Understanding of commercial and industrial HVAC systems, equipment, and installation practices.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Knowledge of project budgeting, scheduling, procurement, and contract administration.
• Ability to build positive working relationships with clients, subcontractors, vendors, and internal teams.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Excel, Outlook, and Word.
• Experience utilizing construction management or project tracking software is preferred.
• OSHA 30 certification, First Aid/CPR certification, or willingness to obtain certifications is a plus.
• PMP, CCM, or other project management certifications are desirable but not required.
• Self-motivated, detail-oriented, and committed to delivering high-quality results.

Responsibilities

• Support the Project Manager throughout all phases of HVAC construction projects, from pre-construction planning through project closeout.
• Maintain organized project records, ensuring contracts, drawings, submittals, permits, and correspondence are properly tracked and stored.
• Participate in project kickoff meetings and assist with transferring critical information from estimating to operations teams.
• Monitor project costs and assist with budget tracking, forecasting, and financial reporting.
• Help coordinate project schedules by working with field personnel, vendors, subcontractors, and customers.
• Prepare and process subcontract agreements, purchase orders, and material procurement documentation.
• Review and track equipment and material submittals to ensure compliance with project specifications.
• Generate, monitor, and follow up on Requests for Information (RFIs) and other project communications.
• Assist in evaluating change orders, pricing adjustments, and scope modifications.
• Coordinate with accounting and operations teams to reconcile invoices, project costs, and billing-related items.
• Serve as a point of contact for subcontractors and suppliers regarding scheduling, project requirements, and performance expectations.
• Support field teams by helping secure labor, equipment, and materials needed to maintain project progress.
• Promote adherence to company safety policies, quality standards, and project objectives.
• Attend job site meetings and provide project status updates as needed.

Skills

HVAC systems knowledge

Project coordination

Communication skills

MS Office proficiency

Procurement & contracts

Vendor coordination

Safety compliance

Education

Construction Management / Engineering / Business degree

Tools

Construction management software

MS Excel

Job description

Kelso Industries is seeking an HVAC Assistant Project Manager in the Ogden, UT area to support project managers through all HVAC construction phases. You will maintain records, assist with budgeting and scheduling, and coordinate with field teams, vendors, and clients.

Ideal candidates have HVAC project experience or a related degree, strong organizational and communication skills, and familiarity with procurement, contracts, and project tracking software.