HVAC Assistant Project Manager

Kelso Building Services; Ogden (UT); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k) retirement plan with company-m‑

Medical, dental, and vision coverage

Paid holidays and generous PTO

Career development opportunities

Supportive team with growth potential

Job summary

Kelso Building Services is seeking an HVAC Assistant Project Manager to assist with commercial and industrial HVAC projects. You will work with experienced project leaders, helping manage schedules, budgets, submittals, and procurement while ensuring safety and quality on site.

Ideal candidates have a related degree and experience in HVAC or construction, with strong organizational and communication skills.

Qualifications

• Experience supporting construction or HVAC projects.
• Strong organizational skills with multiple priorities.
• Ability to maintain project records, contracts, drawings, submittals, and permits.

Responsibilities

• Support the Project Manager through all phases of HVAC construction projects.
• Maintain organized project records and tracking of contracts, drawings, submittals, permits, and correspondence.
• Participate in kickoff meetings and transfer information from estimating to operations teams.

Skills

HVAC knowledge

Project coordination

Budget tracking

Communication

Scheduling

Contract administration

Education

Degree in Construction Management, Engineering, Business or related

Tools

MS Office Suite

Construction management software

Job description

At Kelso Building Services, we're committed to building successful projects while investing in the people who make them happen. As an HVAC Assistant Project Manager, you'll work alongside experienced project leaders on commercial and industrial HVAC projects, gaining valuable hands‑on experience and opportunities for professional growth. We foster a culture centered on accountability, collaboration, safety, and continuous improvement.

HVAC Assistant Project Manager Responsibilities

• Support the Project Manager throughout all phases of HVAC construction projects, from pre-construction planning through project closeout.
• Maintain organized project records, ensuring contracts, drawings, submittals, permits, and correspondence are properly tracked and stored.
• Participate in project kickoff meetings and assist with transferring critical information from estimating to operations teams.
• Monitor project costs and assist with budget tracking, forecasting, and financial reporting.
• Help coordinate project schedules by working with field personnel, vendors, subcontractors, and customers.
• Prepare and process subcontract agreements, purchase orders, and material procurement documentation.
• Review and track equipment and material submittals to ensure compliance with project specifications.
• Generate, monitor, and follow up on Requests for Information (RFIs) and other project communications.
• Assist in evaluating change orders, pricing adjustments, and scope modifications.
• Coordinate with accounting and operations teams to reconcile invoices, project costs, and billing-related items.
• Serve as a point of contact for subcontractors and suppliers regarding scheduling, project requirements, and performance expectations.
• Support field teams by helping secure labor, equipment, and materials needed to maintain project progress.
• Promote adherence to company safety policies, quality standards, and project objectives.
• Attend job site meetings and provide project status updates as needed.

Preferred Qualifications

• Experience supporting construction, mechanical, or HVAC projects, or a degree in Construction Management, Engineering, Business, or a related discipline.
• Understanding of commercial and industrial HVAC systems, equipment, and installation practices.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Knowledge of project budgeting, scheduling, procurement, and contract administration.
• Ability to build positive working relationships with clients, subcontractors, vendors, and internal teams.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Excel, Outlook, and Word.
• Experience utilizing construction management or project tracking software is preferred.
• OSHA 30 certification, First Aid/CPR certification, or willingness to obtain certifications is a plus.
• PMP, CCM, or other project management certifications are desirable but not required.
• Self-motivated, detail-oriented, and committed to delivering high-quality results.

Compensation & Benefits

• Competitive compensation based on experience and qualifications.
• Comprehensive medical, dental, and vision coverage.
• 401(k) retirement plan with company matching contributions.
• Paid holidays and generous paid time off.
• Career advancement opportunities and ongoing professional development.
• Supportive team environment with long-term growth potential.