HVAC PM Lead – Scheduling & Operations

Powers; North Little Rock (AR); On-site; USD 65,000 - 90,000; Full time

Job summary

Powers is seeking an organized Preventive Maintenance Coordinator to lead the PM crew and coordinate the companywide preventive maintenance program. You will work closely with Service Managers and Account Managers to prepare visits, confirm scope and labor budgets, ensure materials and documentation are ready, and communicate results.

The role emphasizes strong coordination, safety, and continuous improvement across multiple customer locations, with focus on maintenance procedures and reporting.

Qualifications

• Experience in preventive maintenance, HVAC, dispatch, or related operations.
• Experience supervising field personnel across multiple locations.
• Strong knowledge of commercial HVAC maintenance operations.
• Ability to read service agreement scopes, equipment lists, and labor budgets.
• Proficiency with Word and Excel for procedures, budgets, and reports.
• Ability to organize PDF documents and deliverables.
• Familiarity with field-service software (BuildOps preferred).
• Excellent written communication, organization, and problem solving.
• EPA Universal Certification and safety focus.

Responsibilities

• Directly supervise, schedule, train, and support the preventive maintenance crew.
• Coordinate upcoming maintenance visits with Service Managers and Account Managers.
• Review service agreement scope and labor budgets before work is assigned.
• Maintain visibility of scheduled, completed, deferred, and overdue PM visits.
• Coordinate PM crew support for annual maintenance with senior techs.
• Ensure technicians have procedures, log sheets, and job info before visits.
• Review maintenance logs, readings, and photos for managers.
• Report scheduling issues and documentation gaps promptly.
• Work within service agreement software and BuildOps.
• Update budget hours for PM phases and compare to actual usage.
• Identify PM cost overruns and analyze causes with managers.
• Provide labor/material history to aid renewal/repricing.
• Maintain equipment procedures, checklists, and logs.
• Coordinate technical changes with Service Managers and seniors.
• Maintain document control and current versioning of forms.
• Create routine PM completion and workload reports and budgets.
• Plan recurring consumables and order materials in advance.
• Track shortages, substitutions, and bulk purchasing opportunities.
• Merge purchases across locations and negotiate discounts.
• Verify pricing, lead times, and substitutions per policy.
• Perform other duties as assigned.

Skills

Preventive maintenance coordination

Supervising field personnel

HVAC maintenance operations

Read and apply service agreements

Microsoft Word & Excel

PDF document handling

BuildOps or field-service software

Safety & documentation quality

EPA Universal Certification

Tools

BuildOps

Job description

Powers is seeking an organized Preventive Maintenance Coordinator to lead the PM crew and coordinate the companywide preventive maintenance program. You will work closely with Service Managers and Account Managers to prepare visits, confirm scope and labor budgets, ensure materials and documentation are ready, and communicate results.

The role emphasizes strong coordination, safety, and continuous improvement across multiple customer locations, with focus on maintenance procedures and reporting.