HVAC & Plumbing Office Administrator - Full-Time

Compass Group USA; Texas; On-site; USD 25,000 - 48,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

401K with Company Match

Disability Insurance

Life Insurance/AD

Job summary

Quantum North America is a leading design-build firm providing Mechanical, Electrical, Plumbing, Installation, and Energy Engineering solutions. We are seeking an Office Administrator to perform clerical tasks, support daily operations, and coordinate scheduling across service technicians at our Byran, TX location.

This full-time role requires 2 years in HVAC/plumbing environments, with a Monday–Friday 8:00 am–5:00 pm schedule. Competitive pay and a comprehensive benefits package are offered.

Qualifications

• 2 years of experience in an HVAC and plumbing services environment.

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assists management with daily operations, including customer relations, work order entry, processing, and preparation of proposals using information provided by service technicians
• Coordinates technician scheduling, assists with service requests, and communicates scheduling changes to management and service personnel.
• Maintains positive working relationships with customers, service technicians, management, and other departments to support efficient daily operations.
• Assists with locating parts, obtaining vendor quotes, placing parts orders, and coordinating procurement to support service operations.
• Maintains accurate service records, work orders, and administrative documentation.
• Assist with corporate communications and implement company procedures.
• Perform daily bank deposit reconciliation.
• Provides administrative support to management and employees by responding to inquiries, handling communications, coordinating office activities, and assisting with day-to-day service operations.
• Assists with locating parts, obtaining vendor quotes, placing parts orders, and coordinating procurement to support service operations.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Job description

Quantum North America is a leading design-build firm providing Mechanical, Electrical, Plumbing, Installation, and Energy Engineering solutions. We are seeking an Office Administrator to perform clerical tasks, support daily operations, and coordinate scheduling across service technicians at our Byran, TX location.

This full-time role requires 2 years in HVAC/plumbing environments, with a Monday–Friday 8:00 am–5:00 pm schedule. Competitive pay and a comprehensive benefits package are offered.