ADMINISTRATIVE ASSISTANT (FULL TIME)

Compass Group USA; Texas; On-site; USD 25,000 - 48,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

401K with Company Match

Disability Insurance

Life Insurance/AD

Job summary

Quantum North America is a leading design-build firm providing Mechanical, Electrical, Plumbing, Installation, and Energy Engineering solutions. We are seeking an Office Administrator to perform clerical tasks, support daily operations, and coordinate scheduling across service technicians at our Byran, TX location.

This full-time role requires 2 years in HVAC/plumbing environments, with a Monday–Friday 8:00 am–5:00 pm schedule. Competitive pay and a comprehensive benefits package are offered.

Qualifications

• 2 years of experience in an HVAC and plumbing services environment.

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assists management with daily operations, including customer relations, work order entry, processing, and preparation of proposals using information provided by service technicians
• Coordinates technician scheduling, assists with service requests, and communicates scheduling changes to management and service personnel.
• Maintains positive working relationships with customers, service technicians, management, and other departments to support efficient daily operations.
• Assists with locating parts, obtaining vendor quotes, placing parts orders, and coordinating procurement to support service operations.
• Maintains accurate service records, work orders, and administrative documentation.
• Assist with corporate communications and implement company procedures.
• Perform daily bank deposit reconciliation.
• Provides administrative support to management and employees by responding to inquiries, handling communications, coordinating office activities, and assisting with day-to-day service operations.
• Assists with locating parts, obtaining vendor quotes, placing parts orders, and coordinating procurement to support service operations.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Job description

• We are hiring immediately for full time OFFICE ADMINISTRATOR positions.
• Location: Quantum - 5969 Jones Road Unit 3A, Byran, TX 77807. (Openings at other locations within school district available) Note: online applications accepted only.
• Schedule: Full time schedule; Monday through Friday, 8:00 am to 5:00 pm. More details upon interview. (Full and Part Time with the flexibility to meet most scheduling needs)
• Requirement: 2 years of experience in an HVAC and plumbing services environment.
• Pay Range: $18.00 to $35.00 per hour.

Quantum North America

is a leading design-build firm specializing in Mechanical, Electrical, Plumbing, Installation, and Energy Engineering solutions. Since 2003, we've delivered reliable, cost-effective services across diverse markets nationwide. Headquartered in Dallas/Fort Worth, our team of 125+ professionals—including engineers, project managers, certified technicians, and skilled tradespeople—drives our consistent growth and reputation for excellence. With over 125 projects completed annually and operations in 30 states, we offer a collaborative, accountable work environment where innovation and client satisfaction are at the core of everything we do.

Job Summary

Responsible for clerical functions and administrative support

Essential Duties and Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assists management with daily operations, including customer relations, work order entry, processing, and preparation of proposals using information provided by service technicians
• Coordinates technician scheduling, assists with service requests, and communicates scheduling changes to management and service personnel.
• Maintains positive working relationships with customers, service technicians, management, and other departments to support efficient daily operations.
• Assists with locating parts, obtaining vendor quotes, placing parts orders, and coordinating procurement to support service operations.
• Maintains accurate service records, work orders, and administrative documentation.
• Assist with corporate communications and implement company procedures.
• Perform daily bank deposit reconciliation.
• Provides administrative support to management and employees by responding to inquiries, handling communications, coordinating office activities, and assisting with day-to-day service operations.
• Assists with locating parts, obtaining vendor quotes, placing parts orders, and coordinating procurement to support service operations.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Enhance your quality of life through our comprehensive benefits

• Medical/Dental/Vision Insurance
• 401K with Company Match
• Disability Insurance
• Life Insurance/AD
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace & Employee shopping program
• Identity Theft Protection
• Pet Insurance
• And More…

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.

https://www.compass-usa.com/wp-content/uploads/2026/03/Quantum-Landing-Page_Feb2026.pdf

Quantum North America maintains a drug-free workplace.

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/