HVAC Permits & Purchasing Coordinator | Fast-Paced Growth

Must Air USA; Florida; On-site; USD 42,000 - 56,000; Full time

Job summary

Must Air USA in Florida is seeking a reliable HVAC Permit Processor & Purchasing Coordinator to join our growing team. This role helps keep projects moving by handling permits, equipment purchasing, warranty processing, and inspection scheduling in a fast-paced environment.

You should be a fast learner, detail-oriented, organized, and able to manage multiple tasks while communicating with suppliers, inspectors and project managers. Experience in HVAC permits and strong computer skills are a plus.

Qualifications

• HVAC industry experience preferred.
• Experience with permit processing is a plus.
• Strong organizational and communication skills.
• Ability to multitask and prioritize efficiently.
• Reliable and dependable.
• Fast learner with a positive attitude.
• Ability to work well under pressure and meet deadlines.
• Proficient with computers, email, and basic office software.

Responsibilities

• Submit HVAC permits to cities and municipalities
• Coordinate and schedule inspections with local jurisdictions
• Process manufacturer warranties and warranty claims
• Purchase HVAC equipment, materials, and job-related supplies
• Track permit status, inspections, and approvals
• Communicate with suppliers, inspectors, office staff, and project managers
• Maintain organized records and documentation
• Assist with administrative and operational support as needed

Skills

HVAC experience

Permit processing

Organizational skills

Communication skills

Multitasking

Reliability

Fast learner

Work under pressure

Computer proficiency

Tools

Office software

Job description

Must Air USA in Florida is seeking a reliable HVAC Permit Processor & Purchasing Coordinator to join our growing team. This role helps keep projects moving by handling permits, equipment purchasing, warranty processing, and inspection scheduling in a fast-paced environment.

You should be a fast learner, detail-oriented, organized, and able to manage multiple tasks while communicating with suppliers, inspectors and project managers. Experience in HVAC permits and strong computer skills are a plus.