HVAC Dispatch & Scheduling Specialist

Carolina Heating Service Inc.; South Carolina; On-site; USD 22,000 - 33,000; Full time

Job summary

Carolina Heating Service Inc. is seeking a dispatch professional to act as the communication hub for our service team. You will handle incoming calls, schedule appointments, and coordinate technicians to ensure timely, efficient service from start to finish.

Ideal candidates have customer service or dispatch experience, strong communication, and exceptional organization in a fast-paced environment. This on-site role supports daily operations and customer satisfaction targets.

Qualifications

• Previous experience in customer service, dispatch, or call center environment preferred.
• Strong communication and multitasking skills in a fast-paced setting.
• Excellent organizational and problem-solving abilities.
• Comfortable using scheduling software and computer systems.
• Ability to remain calm and professional under pressure.
• Team-oriented mindset with a customer-first attitude.
• High school diploma or equivalent required.

Responsibilities

• Answer inbound calls and respond to customer inquiries with professionalism and urgency
• Schedule, confirm, and adjust service appointments efficiently
• Dispatch technicians based on location, skillset, and priority
• Communicate clearly with field technicians to ensure timely service delivery
• Monitor job progress and adjust schedules as needed throughout the day
• Provide customers with updates, ETAs, and follow-up communication
• Maintain accurate records in dispatch and CRM systems
• Assist with invoicing, work orders, and basic administrative tasks
• Support the team in meeting daily performance and service goals

Skills

Customer service

Dispatch experience

Scheduling software

Communication skills

Organizational skills

Team coordination

Education

High school diploma or equivalent

Tools

CRM systems

Job description

Carolina Heating Service Inc. is seeking a dispatch professional to act as the communication hub for our service team. You will handle incoming calls, schedule appointments, and coordinate technicians to ensure timely, efficient service from start to finish.

Ideal candidates have customer service or dispatch experience, strong communication, and exceptional organization in a fast-paced environment. This on-site role supports daily operations and customer satisfaction targets.