HVAC BookkeeperQuickbooks Specialist

Century Mechanical Holdings; Boston (MA); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

401(k) matching

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Location: Boston, MA

Job summary

Century Mechanical Holdings, located in Boston, MA, is seeking an experienced Bookkeeper-QuickBooks Specialist with HVAC industry experience to support day-to-day accounting and financial operations. The candidate should be highly organized, detail-oriented, and proficient with QuickBooks Online.

The role covers payroll-related bookkeeping, bank reconciliations, job costing, and maintaining GL records. A strong Excel skill set and the ability to work independently in a fast-paced environment are

Qualifications

• HVAC industry bookkeeping experience required.
• Proficient with QuickBooks Online.
• 2+ years bookkeeping or accounting experience preferred.
• Strong AP/AR experience and bank reconciliations.
• Experience with job costing in HVAC/service environments preferred.
• Proficient in Microsoft Excel and detail-oriented.

Responsibilities

• Manage daily bookkeeping activities using QuickBooks Online.
• Process accounts payable and accounts receivable.
• Enter vendor invoices and customer payments.
• Prepare and send customer invoices.
• Reconcile bank and credit card accounts.
• Maintain accurate vendor and customer records.
• Monitor outstanding receivables and assist with collections.
• Process vendor payments.
• Review transactions for proper coding and accuracy.
• Assist with payroll reporting and payroll-related bookkeeping as needed.
• Maintain accurate general ledger records.
• Assist with month-end close and account reconciliations.
• Track expenses and assist with job costing.
• Maintain organized financial records and supporting documentation.
• Resolve billing, vendor, and accounting discrepancies.
• Assist management with financial reports and accounting-related projects.

Skills

HVAC experience

Bookkeeping

AP/AR

Bank reconciliations

Job costing

Excel

Attention to detail

Time management

Independent work

Communication

Tools

QuickBooks Online

Microsoft Excel

Job description

Benefits:

• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance
• Location: Boston, MA

We are seeking an experienced Bookkeeper-Quickbooks Specialist with HVAC industry experience to join our team in the Boston area. This is an excellent opportunity to support the day-to-day accounting and financial operations of our company.

The ideal candidate is highly organized, detail-oriented, and has strong hands-on experience with QuickBooks Online.

Essential Duties and Responsibilities

• Manage daily bookkeeping activities using QuickBooks Online
• Process accounts payable and accounts receivable
• Enter vendor invoices and customer payments
• Prepare and send customer invoices
• Reconcile bank and credit card accounts
• Maintain accurate vendor and customer records
• Monitor outstanding receivables and assist with collections
• Process vendor payments
• Review transactions for proper coding and accuracy
• Assist with payroll reporting and payroll-related bookkeeping as needed
• Maintain accurate general ledger records
• Assist with month-end close and account reconciliations
• Track expenses and assist with job costing
• Maintain organized financial records and supporting documentation
• Resolve billing, vendor, and accounting discrepancies
• Assist management with financial reports and accounting-related projects

Requirements

• HVAC industry experience REQUIRED
• QuickBooks Online experience REQUIRED
• 2+ years of bookkeeping or accounting experience preferred
• Strong accounts payable and accounts receivable experience
• Experience with job costing in an HVAC or service environment preferred
• Strong understanding of basic accounting and bookkeeping principles
• Experience with bank and credit card reconciliations
• Proficiency with Microsoft Excel
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Strong communication and organizational skills
• Ability to work independently in a fast-paced environment

As part of our hiring process, Century Mechanical Holdings conducts professional reference checks and verifies employment history. Employment is contingent upon successful reference checks, including verification of employment history and professional references.