Bookkeeper

SSH BUILDING AND FACILITY SERVICES LLC; Willow Grove (PA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, and vision insurance

401(k) with company match

Paid Time Off (PTO)

Paid holidays

Company-sponsored life insurance

Supportive, team-oriented work env

Job summary

SSH BUILDING AND FACILITY SERVICES LLC is seeking a detail-oriented Bookkeeper to join our growing HVAC and Plumbing company in Willow Grove, PA. This role supports bank reconciliations, month-end/year-end closes, and client invoicing, while coordinating with the Controller and CFO.

The ideal candidate has an Associate's degree in accounting or related field and 2+ years of bookkeeping experience, with proficiency in Excel, Outlook, and Word.

Qualifications

• Associate's degree in accounting, finance, business, or related field preferred.
• 2+ years of accounting, bookkeeping, administrative, or office experience preferred.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Experience with Sage and Service Titan is preferred
• Experience working in construction, HVAC, plumbing, service, or facilities management industries.

Responsibilities

• Assist with bank deposits and account reconciliations.
• Support month-end and year-end closing processes.
• Prepare reports as requested by the Controller and CFO.
• Provide administrative support to the shop as needed.
• Help balance workloads during employee absences, vacations, and periods of increased activity.
• Oversee flow of vendor invoices, approvals, payments and documentation.
• Process vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders and receiving documentation.
• Prepare weekly check runs and electronic payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Respond to vendor inquiries professionally and promptly.
• Generate and distribute customer invoices.
• Process and apply incoming customer payments accurately and timely.
• Monitor outstanding receivables and follow up on past-due balances.
• Communicate with customers regarding billing questions and payment status.
• Reconcile customer accounts and resolve discrepancies.

Skills

Attention to detail

Organizational skills

Communication skills

multitasking

Education

Associate's degree in accounting or related field

Tools

Sage

Service Titan

Excel

Outlook

Word

Job description

We are seeking a detail-oriented and organized Bookkeeper to join our growing HVAC and Plumbing company. This is an excellent opportunity for someone looking to build a career in accounting while working in a fast-paced, team-oriented environment. The ideal candidate is dependable, eager to learn, and committed to accuracy and excellent customer service.

Key Responsibilities

HVAC/Plumbing Accounting Support

• Assist with bank deposits and account reconciliations.
• Support month-end and year-end closing processes.
• Prepare reports as requested by the Controller and CFO.
• Provide administrative support to the shop as needed.
• Help balance workloads during employee absences, vacations, and periods of increased activity.

Accounts Payable

• Help oversee the flow of vendor invoices, approvals, payments, and supporting documentation.
• Process vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders and receiving documentation.
• Prepare weekly check runs and electronic payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Respond to vendor inquiries professionally and promptly.

Accounts Receivable

• Generate and distribute customer invoices.
• Process and apply incoming customer payments accurately and timely.
• Monitor outstanding receivables and follow up on past-due balances.
• Communicate with customers regarding billing questions and payment status.
• Reconcile customer accounts and resolve discrepancies.

Requirements

• Associate’s degree in accounting, finance, business, or related field preferred.
• 2+ years of accounting, bookkeeping, administrative, or office experience preferred.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Experience with Sage and Service Titan is preferred
• Experience working in construction, HVAC, plumbing, service, or facilities management industries.

Benefits

• Competitive salary
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid Time Off (PTO)
• Paid holidays
• Company-sponsored life insurance
• Supportive, team-oriented work environment

SSH Facilities occasionally posts roles on behalf of our affiliate, Stanley W. Cooper, Inc., to ensure consistent hiring practices and to reach a wider pool of qualified candidates. Although the position is listed on the SSH Facilities job board, the role is part of the Stanley W. Cooper, Inc. team, and all employment, responsibilities, and reporting will be with that team. We use our shared platform to streamline recruiting across the SSH family of companies and provide candidates with a seamless application experience.