HVAC Bid Desk Specialist

GBS LTD; Warrendale (Allegheny County); On-site; USD 30,000 - 36,000; Full time

Job summary

Air-Flow Technologies, Inc. is seeking a Bid Desk Coordinator to support outside sales by managing the bidding process from start to submission. The role requires strong organization, customer service, and teamwork in a fast-paced environment.

Responsibilities include identifying bid opportunities, reviewing plans, coordinating with contractors and sales, and ensuring timely, complete bid packages while using MS Word, Excel, Outlook and enterprise software.

Qualifications

• Proficiency in Microsoft Word, Excel & Outlook.
• Ability to read mechanical drawings and specs.
• Familiarity with HVAC terminology.
• Experience with enterprise software and document management.
• Bachelor’s degree or higher preferred; 1+ years in mechanical contracting.

Responsibilities

• Compile bidding opportunities from contractor requests and plans.
• Review plans/specs to identify bid opportunities.
• Communicate with contractors for clarifications.
• Coordinate with sales to prepare and send bids.
• Ensure bids are timely and complete.
• Collaborate with product reps as needed.
• Enter project information into tracking system.
• Support estimators with current plans and addenda.
• Complete tasks requested by manager.

Skills

Detail oriented

Read mechanical drawings

HVAC terminology

Site/document download navigation

Electronic filing

Enterprise software usage

Education

Bachelor’s degree or higher

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Enterprise software

Job description

Air-Flow Technologies, Inc. is seeking a Bid Desk Coordinator to support outside sales by managing the bidding process from start to submission. The role requires strong organization, customer service, and teamwork in a fast-paced environment.

Responsibilities include identifying bid opportunities, reviewing plans, coordinating with contractors and sales, and ensuring timely, complete bid packages while using MS Word, Excel, Outlook and enterprise software.