HVAC Bid & Proposal Coordinator

Innovative Air, Inc Boise, Idaho; Eagle (ID); On-site; USD 52,000 - 74,000; Full time

Job summary

Innovative Air in Idaho seeks a Bid Coordinator to evaluate opportunities and distribute to applicable sales staff. You will coordinate the bid process with the Sales Manager and Sales Team, review bid invites, and manage plans and specifications.

Responsibilities include publishing bid lists, organizing documents, tracking metrics, and maintaining the target projects list while ensuring timely, accurate submissions and strong stakeholder communication.

Qualifications

• Associate’s Degree with at least 2 years of related experience, or an equivalent combination.
• Proficiency in Microsoft Office and Adobe Acrobat required.
• Familiarity with HVAC systems and temperature control equipment preferred; review of drawings preferred.
• Past experience as a construction project estimator for a mechanical or sheet metal contractor is desired.
• Must have exceptional written and verbal communications skills.
• Ability to communicate clearly, concisely, and diplomatically with stakeholders.
• Outstanding attention to detail and strong organizational skills in a collaborative environment.

Responsibilities

• Review bid invites and opportunities in online plan centers daily.
• Identify likely projects to bid on based on company strengths and criteria.
• Publish and coordinate a bid list with contractor customers weekly.
• Download, organize, and compile necessary plans and specifications.
• Manage the project bid list and disseminate information to the appropriate account manager.
• Add opportunities to database and download documents as requested.
• Provide bid lists and follow-up lists to Sales Manager weekly.
• Update and maintain the target projects list.
• Assist with tracking metrics related to design basis and substitutions with the consulting engineer account.
• Own the substitution request process to ensure product approvals.
• Respond to customer bid queries (confirm whether Innovative Air is bidding or not).
• Assist with scope development and product take-offs as requested by the Sales Team.
• Assist the sales team with bid-day communication of scopes, proposals, and pricing.
• Communicate with customers and their representatives, including building owners, mechanical contractors and field staff.

Skills

Attention to detail

Exceptional written and verbal comms

Team collaboration

Organizational skills

Education

Associate’s Degree or equivalent experience

Tools

Microsoft Office

Adobe Acrobat

Job description

Innovative Air in Idaho seeks a Bid Coordinator to evaluate opportunities and distribute to applicable sales staff. You will coordinate the bid process with the Sales Manager and Sales Team, review bid invites, and manage plans and specifications.

Responsibilities include publishing bid lists, organizing documents, tracking metrics, and maintaining the target projects list while ensuring timely, accurate submissions and strong stakeholder communication.