HVAC Bid Coordinator: Drive Winning Proposals

Innovative Air, Inc Boise, Idaho; Nampa (ID); On-site; USD 50,000 - 65,000; Full time

Job summary

Innovative Air seeks a diligent Bid Coordinator to evaluate opportunities and distribute to the sales team for evaluation and coordination. You will manage all aspects of the project bidding process in collaboration with the Sales Manager and Sales Team.

Responsibilities include reviewing bid invites, identifying suitable projects, maintaining bid lists, and coordinating with contractors and account managers.

Qualifications

• Associate degree with 2+ years of related experience.
• Proficiency in Microsoft Office and Adobe Acrobat.
• Familiarity with HVAC systems and construction drawings preferred.
• Past experience as a construction project estimator for a mechanical or sheet metal contractor is desired.
• Exceptional written and verbal communication skills.

Responsibilities

• Review bid invites and opportunities in online plan centers daily.
• Identify likely projects to bid on based on company strengths.
• Publish and coordinate a bid list with contractor customers weekly.
• Download, organize, and compile necessary plans and specifications.
• Manage the project bid list and disseminate information to the account manager.
• Add opportunities to database and download documents as requested.
• Provide bid lists and follow-up lists to Sales Manager weekly.
• Update and maintain the target projects list.
• Assist with tracking metrics and substitution requests to ensure approvals.
• Respond to customer bid queries and confirm bidding status.
• Assist with scope development and product take-offs as requested by Sales Team.
• Support bid-day communications of scopes, proposals, and pricing.

Skills

Written and verbal communication

Attention to detail

Organizational skills

Customer/stakeholder relationships

Education

Associate’s Degree

Tools

Microsoft Office

Adobe Acrobat

Job description

Innovative Air seeks a diligent Bid Coordinator to evaluate opportunities and distribute to the sales team for evaluation and coordination. You will manage all aspects of the project bidding process in collaboration with the Sales Manager and Sales Team.

Responsibilities include reviewing bid invites, identifying suitable projects, maintaining bid lists, and coordinating with contractors and account managers.