Bid Desk Coordinator

Ambient; Warrendale (Allegheny County); On-site; USD 30,000 - 36,000; Full time

Job summary

Air-Flow Technologies, Inc. is seeking a detail-oriented bids facilitator to support Outside Sales. You will manage initial bid steps, monitor documents, and maintain communication with customers and vendors in a fast-paced environment.

The role requires proficiency in Word, Excel, and Outlook, plus the ability to read mechanical drawings and HVAC terminology. Bachelor’s degree preferred with 1+ year in mechanical contracting. On-site location in Warrendale, PA.

Qualifications

• Bachelor’s degree or higher preferred.
• 1+ years’ experience in Mechanical Contracting or related.
• Proficiency with Microsoft Word, Excel, and Outlook; ability to read drawings and plan rooms.

Responsibilities

• Compile bidding opportunities from contractors’ requests, plan rooms and websites.
• Review plans/specs to identify bid opportunities.
• Communicate with contractors for clarifications on bidding documents.
• Coordinate with sales to prepare and send bids to contractors.
• Ensure bids are complete and sent on time; coordinate with product reps as needed.
• Enter project data into the company tracking system and keep it current.
• Support estimators with up-to-date plans, specs and addenda.

Skills

Microsoft Word

Microsoft Excel

Outlook

Reading drawings

HVAC terminology

Plan room review

Education

Bachelor’s degree or higher preferred

Tools

Plan room websites

Enterprise software

Bidding/tracking system

Job description

About Us

Air-Flow Technologies, Inc. is a leading provider of specialty commercial and industrial HVAC equipment and services. Since 2001, we have served customers throughout Pennsylvania, West Virginia and Eastern Ohio. We work daily to provide unparalleled technical products and services by representing manufacturers who share our philosophy of exceeding our customers' expectations. We are dedicated to providing every customer with an exceptional experience through a commitment to providing solutions designed to meet your specific needs in a way that is accurate, timely, and reliable.

About Us

Air-Flow Technologies, Inc. is a leading provider of specialty commercial and industrial HVAC equipment and services. Since 2001, we have served customers throughout Pennsylvania, West Virginia and Eastern Ohio. We work daily to provide unparalleled technical products and services by representing manufacturers who share our philosophy of exceeding our customers' expectations. We are dedicated to providing every customer with an exceptional experience through a commitment to providing solutions designed to meet your specific needs in a way that is accurate, timely, and reliable.

Job Description

Role

This role supports the Outside Sales Personnel by facilitating initial steps in the bidding process and maintaining contact with the bid until it is submitted. Must be detailed and customer service oriented and have excellent organizational skills. Position requires correspondence with sales team and with customers & vendors. Must be strong in Microsoft applications and be able to work well with others in a fast-paced & high-volume environment.

Responsibilities

• Compile a list of bidding opportunities using contractors’ requests, construction websites, and plan rooms.
• Review plans and specifications issued by architects and engineers to determine whether there is an opportunity to bid.
• Communicate with contractors for clarifications of bidding documents when needed.
• Coordinate with sales team to ensure that bids are prepared and sent to the appropriate contractors.
• Make sure all bids are sent out on time and with completeness.
• Coordinate with other various reps of the company’s product lines if necessary.
• Enter project information into the company’s tracking system and update information to ensure it is current.
• Receive, organize and review bid documents.
• Support estimators ensuring up to date plans, specifications, and addenda are received.
• Complete miscellaneous tasks requested by manager.

Requirements

• Proficiency in the use of Microsoft Word, Excel & Outlook.
• Understanding of how to read mechanical drawings and specifications.
• Understanding of terminology in the HVAC industry.
• Navigating sites/document download websites.
• Electronic/hard copy filing.
• Understanding the use of Enterprise software.
• Bachelor’s degree or higher preferred.
• 1+ years’ experience in Mechanical Contracting or related

Compensation

$22-$26/hour with flexibility based on experience and skills

Ambient Enterprises provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.