HVAC Accounts Receivable & Service Coordinator

Company Name Withheld; Village of Freeport (NY); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Training on accounting processes

Job summary

Company Name Withheld seeks an Accounts Receivable & Service Coordinator to support invoicing, payment application, and collections within a fast-paced HVAC service management environment. The role also backs Customer Service during peak periods and participates in rotating evening and weekend coverage.

Responsibilities include processing invoices in Sage 300, verifying service data, and coordinating with technicians to ensure timely service.

Qualifications

• Strong verbal and written communication.
• Excellent organization and follow-through.
• High level of attention to detail and accuracy.
• Comfortable learning across multiple software systems.
• Ability to shift between administrative, accounting, and customer-facing responsibilities.

Responsibilities

• Manage invoicing queue and apply customer payments in Sage 300.
• Support collections and service coordination with customers and AP teams.
• Provide backup to Customer Service during peak periods and participate in rotating evening/weekend coverage.
• Enter and update service information in the service management system; dispatch and triage service calls.
• Work full-time on-site with a rotating schedule including occasional remote coverage.

Skills

Communication

Organization

Attention to detail

Multi-system proficiency

Customer service

Tools

Sage 300

Excel

Service management system

Job description

Company Name Withheld seeks an Accounts Receivable & Service Coordinator to support invoicing, payment application, and collections within a fast-paced HVAC service management environment. The role also backs Customer Service during peak periods and participates in rotating evening and weekend coverage.

Responsibilities include processing invoices in Sage 300, verifying service data, and coordinating with technicians to ensure timely service.