Hunter Education Program Specialist

State of Washington; Olympia (WA); Hybrid; USD 42,000 - 54,000; Full time

Job summary

State of Washington is seeking an organized Hunter Education Administrative Assistant to support day-to-day operations for the CAPE division in Olympia. The role emphasizes customer service, records control, and contract coordination, with responsibilities spanning data management and program outreach.

Hybrid work is available; occasional travel and reporting to the Olympia headquarters are required. A high school diploma with relevant experience or higher education is preferred, along with

Qualifications

• High school diploma or equivalent with 4+ years of admin/clerical experience.
• Experience as Administrative Assistant 3+ for WA State NR agency preferred.
• Valid Driver’s License required.
• Associates or higher in business admin or related field preferred.
• Familiarity with hunter education and volunteer programs desired.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Access, Teams).

Responsibilities

• Provide lead administrative support for the hunter education program, including information, services, and materials to the public and instructors.
• Serve as agency lead and contractor liaison for data and records management.
• Conduct background checks on instructors and manage contractor relationships.
• Manage manual and electronic records to meet legal and agency standards.
• Oversee contract with WS Archery Association for NASP implementation.
• Coordinate travel and process invoices; manage supplies and delegated payments.
• Interface with instructors via phone/email to support program effectiveness.
• Join hunter education team meetings and coordinate with regional offices on public services.
• Lead tri-annual statewide instructor in-service training planning and execution.
• Work in Olympia office with possible hybrid options; report to headquarters as needed.
• Occasional travel for meetings and training; typical Mon-Fri schedule.

Skills

Customer service

Data management

Records management

Contractor liaison

Microsoft Office

Education

High school diploma or equivalent

Associate’s degree or higher

Tools

WILD system

Job description

State of Washington is seeking an organized Hunter Education Administrative Assistant to support day-to-day operations for the CAPE division in Olympia. The role emphasizes customer service, records control, and contract coordination, with responsibilities spanning data management and program outreach.

Hybrid work is available; occasional travel and reporting to the Olympia headquarters are required. A high school diploma with relevant experience or higher education is preferred, along with