Hunter Education Administrative Assistant - Administrative Assistant 4 - Non-Permanent - 2026-07758

State of Washington; Olympia (WA); Hybrid; USD 42,000 - 54,000; Full time

Job summary

State of Washington is seeking an organized Hunter Education Administrative Assistant to support day-to-day operations for the CAPE division in Olympia. The role emphasizes customer service, records control, and contract coordination, with responsibilities spanning data management and program outreach.

Hybrid work is available; occasional travel and reporting to the Olympia headquarters are required. A high school diploma with relevant experience or higher education is preferred, along with

Qualifications

• High school diploma or equivalent with 4+ years of admin/clerical experience.
• Experience as Administrative Assistant 3+ for WA State NR agency preferred.
• Valid Driver’s License required.
• Associates or higher in business admin or related field preferred.
• Familiarity with hunter education and volunteer programs desired.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Access, Teams).

Responsibilities

• Provide lead administrative support for the hunter education program, including information, services, and materials to the public and instructors.
• Serve as agency lead and contractor liaison for data and records management.
• Conduct background checks on instructors and manage contractor relationships.
• Manage manual and electronic records to meet legal and agency standards.
• Oversee contract with WS Archery Association for NASP implementation.
• Coordinate travel and process invoices; manage supplies and delegated payments.
• Interface with instructors via phone/email to support program effectiveness.
• Join hunter education team meetings and coordinate with regional offices on public services.
• Lead tri-annual statewide instructor in-service training planning and execution.
• Work in Olympia office with possible hybrid options; report to headquarters as needed.
• Occasional travel for meetings and training; typical Mon-Fri schedule.

Skills

Customer service

Data management

Records management

Contractor liaison

Microsoft Office

Education

High school diploma or equivalent

Associate’s degree or higher

Tools

WILD system

Job description

Title- Hunter Education Administrative Assistant

Classification- Administrative Assistant 4

Job Status- Full-Time - Non-Permanent

Appointment Length- 9 months– October 1, 2026 – June 30, 2026

WDFW Program- Director’s Office – Communications and Public Engagement (CAPE)

Duty Station- Olympia, Washington – Thurston County

Hybrid/Telework- While this position offers a hybrid work arrangement, the successful candidate must be available to report to the Olympia, WA headquarters as needed.

Learn more about being a member of Team WDFW!

Photo Caption: Last Light – Photo Credit: Joseph Brown

Serve as a key point of contact for the Hunter Education Program, building strong relationships with the public, volunteer instructors, students, families, and partner agencies while supporting the department’s mission to conserve and protect Washington’s fish, wildlife, and ecosystems.

In this role, you will provide essential customer service and administrative support to ensure program day-to-day operations are efficient and identify opportunities to improve processes and services.

Among the varied range of responsibilities held within this role, the Hunter Education Administrative Assistant will,

Provide lead administrative support services related to the hunter education program:

• Provide hunter education information, services, and products to the public, certified hunter education instructors, instructor applicants, hunter education programs in other states, and agency staff.
• Serve as the agency lead and contractor liaison for data and records management.
• Conduct background checks on certified instructors and instructor applicants and serve as the primary contact for the contractor, and track instructor requirements.
• Manage manual and electronic records to ensure conformance with legal requirements and state and agency standards.
• Manage a contract with Washington State Archery Association (WSAA) to implement the National Archery in the Schools Program.
• Make travel arrangements for hunter education staff.
• Prepare and process invoices for payment, order staff and instructor supplies and equipment, and exercise delegated signature authority for contract and invoice payments.

Provide accurate and timely outreach, education, and communication for the Hunter Education program:

• Directly interface with hunter education instructors via phone or email to answer questions and provide support services to maximize program effectiveness.
• Function as member of the hunter education team, attending all staff meetings and conference calls and contributing to the management of the section.
• Coordinate directly with office managers and customer support staff in other programs and the 6 WDFW administrative regions regarding public services associated with hunter education.

Serve as administrative contact for 3rdparty hunter education course provider:

• Manage daily contractor data downloads.
• Generate reports on student and instructor participation to distribute to statewide coordinators and management.
• Ensure consistency between contactor data and hunter education databases.
• Identifying and coordinating needed corrective measures with the contactor.
• Develop and provide updates to training materials for staff and instructors on how to use contractor services and tools, suggesting updates and improvements.

Serve as the lead to manage and coordinate the tri-annual statewide instructor in-service training, and provide supporting assistance to other instructor trainings:

• Prepare a detailed work plan with sequences, timelines and tasks.
• Research costs and secure conference center space, equipment, meals, and refreshments, facilitate conference center contract, etc.
• Prepare handout materials/folders, awards, recognition items, name tags, etc.
• Serve as the lead agency contact for the venue and coordinate with staff to ensure facilities are set up and supplied appropriately for plenary and concurrent sessions.

Working Conditions:

Work setting, including hazards: In-office setting at the Natural Resources Building in Olympia, Washington with possible partial hybrid options available. Office hazards include working under fluorescent light, repetitively entering data into computer and extended periods of time, sitting or standing.

Schedule:

Typically Monday – Friday 8:00 A.M. – 5:00 P.M. While this position offers a hybrid work arrangement, the successful candidate must be available to report to the Olympia, WA headquarters as needed.

Travel Requirements:

Occasional travel with possible overnight stays to attend in-person hunter education team and program staff meetings, workshops, etc.

Customer Interactions:

Interacts with external customers (e.g. public, counterparts in state) and internal customers (e.g. volunteer certified instructors).

Qualifications:

Required Qualifications:

Option 1: High school diploma or equivalent and four (4) years of progressively responsible experience in office/clerical, secretarial, or general administrative work

Option 2: Experience as an Administrative Assistant 3 or higher for a Washington State Natural Resource agency.

Certifications/Licenses:

Valid Driver’s License.

Preferred Qualifications:

Associate’s degree or higher in business administration or related field.

Familiarity or experience with hunter education program activities, including the importance and value of volunteer instructors.

Moderate or higher proficiency with Microsoft Suite products (Outlook, Word, Excel, PowerPoint, Access, and Teams)

Experience:

• Experience and knowledge of hunting practices and regulations
• Two (2) or more years of experience utilizing databases and spreadsheets in an office environment.
• One (1) or more years of professional experience in providing customer service to constituents in a courteous and professional manner.

Ability to:

• Articulate, utilize, and assist customers with understanding laws, regulations, policies, and processes, especially those related to WDFW hunter education, hunting and fishing regulations, and to direct public inquiries to appropriate staff for assistance.
• Utilize the Washington Interactive Licensing Database (WILD) Automated System to complete tasks.

In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for.

Important Note:

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Veteran and Military Spouse Preference Notice:

Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following:

• Notify us of your veteran or military spouse status by email at [e-mail].
• Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter.
  • Please redact any PII (personally identifiable information) data such as social security numbers.
• Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov.

Request an accommodation:

Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone [phone] or email [e-mail], or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

Technical Difficulties:

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at [phone] or [e-mail].

Other questions:

If you have other questions regarding this position, please reach out to [e-mail] and reference job #2026-07758.