Human Resources Transactions Supervisor

California Department of Human Resources (CalHR); Sacramento (CA); Hybrid; USD 80,000 - 99,000; Full time

Job summary

The California Department of Human Resources (CalHR) is seeking an HR Transactions Supervisor to lead a team responsible for personnel transactions, payroll, benefits, and leave accounting for CalHR and client agencies. This role ensures accurate, timely, and reliable HR services, supporting a high-quality employee experience.

The position offers in-person work with telework potential and opportunities for professional growth in a strengths-based workplace that values development and public

Qualifications

• Experience supervising, leading, training, or developing staff and preparing training materials.
• Experience developing or revising HR processes such as onboarding, timekeeping, or benefits administration.
• Strong knowledge of personnel transactions, payroll, benefits, or leave accounting.

Responsibilities

• Lead a dedicated team responsible for personnel transactions, payroll, benefits, and leave accounting for CalHR and client agencies.
• Ensure employees receive accurate, timely, and reliable HR services.
• Collaborate with stakeholders to improve HR processes and service delivery.

Skills

Staff supervision

Training & development

Policy implementation

Payroll processing

Leave accounting

Timekeeping

Benefits administration

Disability transactions

Communication

Tools

Microsoft Office

SCO/CalPERS systems

Job description

This position may be eligible for a telework opportunity in accordance with departmental policies and operational needs. Employees are currently required to work in-person at least two (2) days per week. Beginning July 1, 2026, employees will be required to work in-person at least four (4) days per week in alignment with Executive Order N-22-25. Additional in-office days may be required based on operational needs.

• The office is located at 1810 16th Street, Sacramento
• Please note, CalHR is not an E-Verified employer.

The California Department of Human Resources (CalHR) was named a 2026 Gallup Exceptional Workplace Award winner for strengths development, a national recognition of organizations that build cultures helping people do their best work. This honor reflects our department-wide investment in a strengths-based workplace that supports growth, leadership and a stronger employee experience. Join CalHR to work in an environment that prioritizes professional development and public service.

The California Department of Human Resources (CalHR) is the pillar of human resources management for all state employees. Our success is made possible by the hard work of more than 400 CalHR team members who serve as trusted advisors to our strategic partners and the public. If you are interested in providing exceptional human resource services and guidance, CalHR is the place for you. By joining our team, you’ll have the opportunity to make a meaningful impact while working alongside passionate professionals. Get to know us more here!

CalHR employees are excluded from bargaining and are eligible to receive enhanced benefits, such as CoBen benefit allowance, employer paid life insurance, additional vacation/annual leave, and are not subject to State Disability Insurance payroll withholding.

About This Role

Are you a people-centered HR leader who thrives on developing teams, solving complex challenges, and improving how services are delivered?

CalHR’s Human Resources Office is seeking an HR Transactions Supervisor to lead a dedicated team responsible for personnel transactions, payroll, benefits, and leave accounting for CalHR and our client agencies. This position plays a critical role in ensuring employees receive accurate, timely, and reliable HR services.

You will find additional information about the job in the Duty Statement.

Personal Leave Program:

Effective July 1, 2025, state employees are subject to temporary salary reductions ranging from 3% to 4.62% in exchange for Personal Leave Program (PLP) hours. Please note that the salary ranges listed in this Job Control may not reflect these reductions associated with the 2025 Personal Leave Program. Please follow the link for more information regarding the 2025 Personal Leave program: https://hrmanual.calhr.ca.gov/Home/ManualItem/1/2113.

Merit Salary Adjustment (MSA):

Approximately every twelve (12) months depending on the position and based on performance, employees may receive a 5% salary increase until they reach the maximum salary of the position.

You will find the Minimum Requirements in the Class Specification.

Classification:

SUPERVISOR I

$7,172.00 - $8,910.00/month

• New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Special Requirements

All interested applicants are required to submit a Statement of Qualifications (SOQ). The SOQ must include the applicant’s name in the upper-right corner and address the question below.

• Describe a time when you used your technical knowledge of personnel transactions, payroll, benefits, or leave accounting to resolve a complex issue while managing competing priorities. What steps did you take to ensure accuracy, compliance, and quality customer service?
• Describe an operational improvement you initiated, led, or helped implement in an HR program. Explain how you identified the need, engaged and supported staff through the change, and evaluated the results.

Note: Applicants who do not follow these instructions may be disqualified from the selection process. Cover letters, resumes or other materials will not be accepted in place of the SOQ.

Required Application Package Documents

The Following Items Are Required To Be Submitted With Your Application. Applicants Who Do Not Submit The Required Items Timely May Not Be Considered For This Job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other - If you are using education to meet the Minimum Qualifications of the classification, please include your unofficial transcripts. If you are not using education, please bypass this requirement.
• A Statement of Qualifications (SOQ) is required and must be included. Please see the Special Requirements section for instructions.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The incumbent is expected to demonstrate professional and ethical conduct that reflects CalHR’s mission, vision, and core values. CalHR employees are expected to model and support CalHR Core Values.

• Experience supervising, leading, training, or developing staff and preparing or revising training materials.
• Experience developing, implementing, or streamlining personnel services processes, such as onboarding, offboarding, retirement, timekeeping, or benefits administration.
• Experience processing disability-related transactions, including NDI, SDI, or IDL.
• Experience performing human resources functions, including payroll, time recording, leave accounting, and benefits.
• Experience working with state control agencies, including SPB, CalHR, SCO, and CalPERS.
• Ability to analyze situations, exercise sound judgment, and determine effective courses of action.
• Ability to communicate clearly, professionally, and effectively, orally and in writing, with employees, the public, staff, and leaders at all levels.
• Ability to motivate staff, foster teamwork, and collaborate cooperatively with others.
• Experience researching, interpreting, and applying personnel laws, regulations, bargaining provisions, and departmental policies and procedures.
• Experience developing or revising policies, procedures, and work processes.
• Strong organization, attention to detail, and ability to manage competing priorities and changing workloads.
• Proficiency with Microsoft Office and applicable SCO and CalPERS systems.
• Commitment to accurate, timely, responsive customer service and maintaining confidentiality of sensitive personnel information.
• Ability to create and promote an equitable, inclusive, accessible workplace and model CalHR Core Values.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.