Executive Appointments Specialist

California Department of Human Resources (CalHR); Sacramento (CA); Ibrido; USD 74.000 - 93.000; Tempo pieno

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California Department of Human Resources (CalHR) seeks an Executive Appointments Specialist (Analyst III) to manage executive HR services and position control for CalHR and partner agencies. This role focuses on guidance, consultation, and sensitive personnel issues with a strong emphasis on compliance.

Under the Talent Acquisition Branch Chief, you will oversee CEA/exempt positions, handle complex HR problems, and ensure proper creation, tracking, and uploading of 607 forms.

Competenze

• Solid understanding of HR, including CEAs, exempt appoinments, and position control.
• Experience consulting with management on complex HR issues, with compliance focus.
• Ability to handle sensitive information with safeguards and discretion.
• Knowledge of California civil service laws, rules, and procedures.

Mansioni

• Manage CEA and Exempt positions and related processes.
• Provide guidance on difficult HR issues and ensure policy compliance.
• Create, track, and upload 607 forms for CalHR and partner agencies.

Conoscenze

HR knowledge

Career Executive Assignments

Exempt appointments

Position control

HR laws understanding

Consulting executives

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Please note, CalHR is not an E-Verified employer.

Department Website: https://www.calhr.ca.gov

Job Description And Duties

Why join CalHR?

The California Department of Human Resources (CalHR) was named a 2026 Gallup Exceptional Workplace Award winner for strengths development, a national recognition of organizations that build cultures helping people do their best work. This honor reflects our department-wide investment in a strengths-based workplace that supports growth, leadership and a stronger employee experience. Join CalHR to work in an environment that prioritizes professional development and public service.

The California Department of Human Resources (CalHR) is the pillar of human resources management for all state employees. Our success is made possible by the hard work of more than 400 CalHR team members who serve as trusted advisors to our strategic partners and the public. If you are interested in providing exceptional human resource services and guidance, CalHR is the place for you. By joining our team, you’ll have the opportunity to make a meaningful impact while working alongside passionate professionals. Get to know us more here!

CalHR employees are excluded from bargaining and are eligible to receive enhanced benefits, such as CoBen benefit allowance, employer paid life insurance, additional vacation/annual leave, and are not subject to State Disability Insurance payroll withholding.

About This Role

Do you enjoy working in a collaborative Human Resources (HR) environment? Do you have experience completing sensitive assignments for executive level staff? Then this is the position for you! The California Department of Human Resources (CalHR) is seeking a dynamic Executive Appointments Specialist with experience in performing HR services for high-level executives, Career Executive Assignments (CEAs), Exempt Appointments, and Position Control. If this sounds like you, then we encourage you to apply!

Under the general direction of the Talent Acquisition Branch Chief (Supervisor II), the Analyst III is responsible for all aspects of the CEA and Exempt positions for CalHR and their partner agencies. They provide guidance and consultation on difficult and sensitive human resources (HR) issues, handling the more difficult HRO tasks, and formulating solutions or alternatives to resolve management problems. They also handle all aspects of position control for CalHR and their partner agencies, including the creation, tracking, and uploading of 607 forms.

Working Conditions

• Career Development: CalHR provides continuous learning and training opportunities to support personal and professional growth, including two Professional Development Days per fiscal year.
• Location: CalHR is centrally located near the Ice Blocks in downtown Sacramento, with many dining and shopping options nearby.
• Work-Life Balance: Work-life balance is fostered through measures like telework and adjustable schedules, allowing personal and professional lives to thrive together.
• Diversity, Equity, and Inclusivity: A work culture that emphasizes a culture of diversity and inclusivity, offering tangible rewards and recognizing the intrinsic value of varied perspectives and collaboration.
• Generous State Benefits: Comprehensive health and dental insurance, long-term disability insurance, 11 paid holidays per year, paid time off, defined benefit retirement program, commute program, employee wellness programs, employee assistance programs, and medical/dependent care reimbursement accounts.
• Compensation: The advertised salary reflects gross pay before taxes and payroll deductions. Actual take-home pay will vary based on applicable tax withholdings and employee benefit elections, including retirement plan contributions, health insurance, and other voluntary deductions.

This position may be eligible for a telework opportunity in accordance with departmental policies and operational needs. Employees are currently required to work in-person at least four (4) days per week in alignment with Executive Order N-22-25. Additional in-office days may be required based on operational needs.

Personal Leave Program

Effective July 1, 2025, state employees are subject to temporary salary reductions ranging from 3% to 4.62% in exchange for Personal Leave Program (PLP) hours. Please note that the salary ranges listed in this Job Control may not reflect these reductions associated with the 2025 Personal Leave Program. Please follow the link for more information regarding the 2025 Personal Leave program: https://hrmanual.calhr.ca.gov/Home/ManualItem/1/2113.

Merit Salary Adjustment (MSA)

Approximately every twelve (12) months depending on the position and based on performance, employees may receive a 5% salary increase until they reach the maximum salary of the position.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• ANALYST III

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

Job Code #

JC-537692

Position #(s)

363-100-5402-900

Working Title

Executive Appointments Specialist

Classification

ANALYST III

Salary

$6,623.00 - $8,290.00 L

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions

1

Work Location

Sacramento County

Telework

Hybrid

Job Type

Permanent, Full Time

Department Information

The California Department of Human Resources (CalHR) oversees a wide range of matters related to employee salaries and benefits, job classifications, civil rights, training, exams, recruitment, and retention. For most employees, many of these matters are determined through the collective bargaining process managed by CalHR.

Our Mission

To serve as the trusted advisor to our strategic partners and the public, providing exceptional human resource services and guidance in developing a diverse and inclusive workforce.

Our Vision

Shaping California’s future of public service excellence with fair and equitable employment opportunities and a diverse, engaged workforce.

Core Values

• People Centric, Leadership, Accountability, DEIA, Integrity, and Transparency. ?

Please note, CalHR is not an E-Verified employer.

Department Website: https://www.calhr.ca.gov

Special Requirements

All interested applicants are required to submit a Statement of Qualifications (SOQ). Please provide direct responses to each of the numbered items listed below. Applicants must number and include the full text of the SOQ items in their response. Please include specific examples of your education, training, and/or experience. SOQs should be limited to a maximum of two (2) pages, single-spaced, twelve-point Arial font.

• This position requires a solid understanding of Human Resources (HR), specifically in the areas of Exempt Appointments, Career Executive Assignments (CEA), and Position Control. Describe your background, skills, and knowledge in these program areas. If you have limited experience in any area, explain how you would develop proficiency.
• Describe a situation in which you consulted with management regarding a complex HR issue. What was the situation, your individual role, and the outcome? Your example should demonstrate your ability to analyze complex problems, implement an effective course of action, and evaluate success to help meet hiring needs. Please also include how you ensured compliance with HR laws, rules, policies, and procedures.
• Describe a situation in which you handled sensitive, confidential, or restricted information, including the types of information involved, your role and level of responsibility, the specific safeguards or procedures you followed, and how you ensured compliance with applicable policies or regulations. Please do not include any names, identifying information, or confidential details in your response.

Note: Applicants who do not follow these instructions may be disqualified from the selection process. Cover letters and resumes do not take the place of the SOQ.

Final Filing Date: 11/12/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Desirable Qualifications

• Demonstrated experience performing complex human resources analysis and consultation in executive appointments, classification and hiring, recruitment and selection, or position control. Experience supporting Career Executive Assignments (CEAs), exempt appointees, and executive leadership is particularly desirable.
• Knowledge of California civil service laws, rules, policies, and procedures, and the ability to interpret and apply them to complex and sensitive personnel matters.
• Ability to independently research issues, evaluate alternatives and potential impacts, and prepare complete, accurate, and actionable recommendations for management.
• Strong written and verbal communication skills, including experience preparing analytical memoranda, justification packages, reports, and guidance that clearly explain complex personnel requirements.
• Ability to establish effective working relationships, build credibility with executives and other stakeholders, and provide responsive, customer-focused consultation while communicating requirements and available options.
• Ability to manage competing priorities and changing deadlines while maintaining accuracy, attention to detail, and timely follow-through.
• Demonstrated sound judgment, discretion, integrity, and ability to safeguard sensitive personnel information.
• Experience evaluating processes, identifying compliance risks and operational inefficiencies, and developing and implementing improvements, procedures, or staff resources.

Benefits

CalHR ensures that all state employees, retirees and their dependents have access to competitive, quality and affordable benefits. Please visit our new Benefits website at www.benefits.calhr.ca.gov for more information!

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact

Alexandra Scheuer

[phone]

[e-mail]

EEO Contact

RA Coordinators

[phone]

[e-mail]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Examination Information

Take the online Analyst III exam to become list eligible for this position.

The Limited Examination and Appointment Program (LEAP) is an optional pathway to state civil service for people with disabilities. Visit the CalHR LEAP page for additional information.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.