Human Resources Staff Assistant

iCare Health Network; Rocky Hill (CT); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid Time Off

401(k) Retirement program

Disability insurance

Collaborative work environment

Job summary

iCare Health Network is seeking a friendly on-site HR Assistant to support daily human resources needs across care center staff and leadership. The role focuses on employee questions, recruitment support, appreciation initiatives, payroll inquiries, and maintaining confidential information with strong customer service.

You will conduct rounds, distribute forms, and keep leadership informed. On-site Monday through Friday, you’ll work closely with the Regional HR Generalist and VP of HR.

Qualifications

• High School diploma or equivalent is required.
• At least one year of office experience is required.
• One year in human resources or customer service is preferred.
• Proficiency in Microsoft Office is required.
• Exceptional customer service, in person and over the phone, is required.
• Must work on-site Monday – Friday.

Responsibilities

• Assists employees with basic human resources questions.
• Performs care center recruitment functions using the company’s applicant tracking system.
• Coordinates employee appreciation events and milestones.
• Assists employees with basic payroll questions.
• Meets with new hires regularly and tracks their status.
• Runs monthly reports for annual evaluations and distributes evaluations.
• Completes First Report of Injury forms for work-related injuries/illnesses.
• Distributes HR forms and assists with completion and transmission.
• Conducts daily rounds to be visible and assist employees.
• Posts, communicates, and collects policies and forms as directed.
• Distributes weekly paychecks to employees.
• Escalates complex questions to the Regional HR Generalist and/or VP of HR.
• Performs other duties as assigned.
• In-person attendance at the care center is an essential job function.

Skills

Customer service

Microsoft Office

Interpersonal skills

On-site

Confidentiality

Education

High School diploma or equivalent

Tools

Applicant Tracking System

Job description

Overview:

This position is responsible for serving the daily human resources needs of care center employees and leadership by maintaining a highly visible presence in the care center, creating a personal connection with all employees, assisting employees with questions and concerns, coordinating employee appreciation initiatives, and conducting a variety of administrative tasks.

Overview:

This position is responsible for serving the daily human resources needs of care center employees and leadership by maintaining a highly visible presence in the care center, creating a personal connection with all employees, assisting employees with questions and concerns, coordinating employee appreciation initiatives, and conducting a variety of administrative tasks.

Responsibilities:

• Assists employees with basic human resources questions.
• Performs care center recruitment functions, including using the company’s applicant tracking system to communicate and document candidate contact.
• Coordinates employee appreciation events, acknowledging key dates including birthdays, milestone work anniversaries, and retirements. Plans events or activities to celebrate holidays and designated national appreciation dates such as nursing appreciation week and Long-Term Care Administrator appreciation week.
• Assists employees with basic payroll questions.
• Meets with new hires regularly, tracking and documenting their status.
• On a monthly basis, runs a report to determine which employees are due for annual evaluations. Prepares and distributes the applicable evaluations to department heads, tracking which evaluations have been returned.
• Completes the First Report of Injury form for all employee work-related injuries and illnesses.
• Distributes HR forms to employees and assists with completion and transmission of forms to appropriate departments.
• Conducts daily rounds in all work areas to be visible and assist employees.
• Posts, communicates, and collect policies and forms as directed by the Regional HR Generalist or VP of HR.
• Distributes weekly paychecks to employees.
• Escalates all complex questions or concerns to the Regional HR Generalist and/or the VP of HR.
• Performs other duties as assigned.
• In-Person attendance at the care center is an essential job function of this position.

Qualifications:

• High School diploma or equivalency, required.
• At least one year of experience in an office setting, required.
• One year of experience in human resources or customer service, preferred.
• Proficiency in Microsoft Office, required.
• Exceptional customer service skills, both in person and over the phone, required.
• Ability to maintain effective working relationships with company leadership and staff, required.
• Ability to maintain confidential information, required.
• Must be able to work on-site Monday – Friday.

Compensation & Benefits

• Benefits program, includes health, dental, and vision insurance
• Paid Time Off, including vacation, personal, and sick time
• 401(k) Retirement program
• Short and Long-term disability insurance
• Collaborative work environment

INDLP