Human Resources Specialist (Austin Facilities Management)

City of Austin; Austin (TX); On-site; USD 36,000 - 42,000; Full time

Job summary

The City of Austin is seeking a Human Resources Specialist to provide support, advice, and problem solving in HR areas, helping implement programs, policies, and workflows across departments, and advising employees and managers on policy interpretation and compliance.

Candidates should have an associate degree with HR experience, strong communication, data analysis, and the ability to juggle multiple tasks in a fast‑paced municipal setting.

Qualifications

• Associate degree with related HR coursework and 2 years of HR experience.
• Knowledge of federal, state, and local employment laws.
• Ability to work with multiple tasks and priorities.
• Strong communication and data analysis skills.

Responsibilities

• Assist in implementing, administering, and evaluating HR programs.
• Develop and implement HR systems, policies, procedures, strategies, and workflows.
• Provide information to employees and conduct basic HR research.
• Collaborate with teams and stakeholders on HR initiatives.

Skills

HR Knowledge

Policy Compliance

Data Analysis

Communication Skills

Problem Solving

Education

Associate degree

Tools

Office Suite

Databases

Job description

About This Position Job Description: Human Resources Specialist Purpose: Provides support, advice, and problem solving in areas of human resources (HR).

Duties, Functions and Responsibilities:

• Assists in implementing, administering, and evaluating HR programs.
• Assists in developing and implementing systems, policies, procedures, strategies, and process work flows for use within departments.
• Provides information to employees in assigned area(s) of responsibility and conducts basic research and makes appropriate recommendations based on findings.
• Provides advice and counsel to management and other employee groups related to compliance with and the communication, interpretation, and implementation of City personnel policies and other relevant employment laws and regulations.
• Assists in solving HR problems, creating best practices, making recommendations, and monitoring implementation of agreed-upon actions until the problem has been resolved.
• Researches information as requested and/or needed; compiles data; and writes informational memos, letters, reports, forms, plans, documents, and queries using computer, spreadsheets, databases, or presentation software.
• Assists in the analysis of morale indicators such as but not limited to surveys, turnover, and grievances; and presents recommendations within the area of specialization for corrective action when needed.
• Collaborates and participates on teams with HR and other stakeholders.

Responsibilities - Supervisor and/or Leadership Exercised:

May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills, and Abilities:

• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of assigned HR area.
• Knowledge of Federal, State, and Local laws and ordinances governing personnel activities.
• Knowledge of City practices, policies, and procedures.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to handle hostility, conflict, and uncertain situations.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to train others.
• Ability to develop and maintain current knowledge in the assigned HR areas.
• Ability to develop and maintain knowledge and skill in the use of computerized tools, databases, and communications techniques used in HR.
• Ability to establish and maintain good working relationships with other City employees and the public.

Minimum Qualifications:

Graduation with an Associate degree from an accredited college or university with major coursework in a related field, plus two (2) years of related HR experience. Any combination of education and/or experience may be substituted for the minimum qualifications.

Licenses and Certifications Required:

None.

Preferred Qualifications:

• Experience completing criminal background and reference checks.
• Experience supporting recruitment activities, including developing interview questions and selection materials.
• Experience processing compensation actions such as reclassifications, stipends, and employee allowances.
• Experience maintaining confidential personnel records in compliance with records retention requirements.
• Ability to travel to more than one work location.

Compensation Range:

The annual hiring range for this position is $26.10-$30.80

Notes to Candidate:

Grow your HR career with Austin Facilities Management (AFM) as a Human Resources Specialist. At AFM HR, you'll provide support in key functional areas including talent acquisition, compensation, and records management. This role offers meaningful opportunities to learn, contribute, and make an impact while helping deliver outstanding service to candidates, employees, and department leaders. Bring your skills to a team that values collaboration, professional growth, and continuous improvement. Please note that the Department may close the job posting at any time after seven (7) days. Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time. We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

Days and Hours:

Monday through Friday; 7:30 a.m. to 4:30 p.m. Hours may vary based on departmental needs and initiatives. Some evening, weekend, and holiday work may be required. This is a non-exempt level position.

Work Location:

411 Chicon St, Austin, TX 78702

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee. What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation: Work in an environment where employees are valued, and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security: Plan the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call [phone] or Texas Relay by dialing 7-1-1. Workday Jobs Hub

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee. What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation : Work in an environment where employees are valued and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security: Plan the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country. City of Austin Employment Video