Building & Grounds Supervisor - Austin Facilities Management

City of Austin; United States; On-site; USD 36,000 - 42,000; Full time

Job summary

The City of Austin is seeking a Building & Grounds Supervisor to lead a diverse team responsible for custodial services, maintenance, and groundskeeping across city facilities. You will plan programs, manage budgets, and coordinate with divisions to ensure projects run smoothly.

The ideal candidate has strong leadership, safety, and communication skills, with experience in inventory, CMS systems, and state/federal compliance.

Qualifications

• Requires five years of experience in janitorial or grounds keeping, with at least two years in a leadership role.
• Experience with building and grounds processes, safety practices, and budget preparation.
• Knowledge of CMS or custodial management software and inventory systems.

Responsibilities

• Supervise custodial, maintenance, construction, and groundskeeping tasks across city facilities.
• Plan and monitor programs, budgets, and contracts; coordinate with multiple divisions.
• Maintain vehicles and equipment; order supplies and manage inventory.
• Prepare reports and communicate with the public as needed.

Skills

Building & Grounds maintenance

Safety

Employee supervision

Public engagement

Budget planning

Communication skills

Education

High school diploma (or equivalent)

Tools

Inventory management software

CMS custodial management software

Microsoft Office (Word/Excel/Outlook)

Vehicle operation software

Job description

About This Position The Building & Grounds Supervisor plays an important role in keeping City of Austin facilities clean and welcoming! You'll lead a dedicated team responsible for custodial services, routine maintenance, construction, and groundskeeping across City-operated spaces. You'll have the opportunity to plan and manage departmental programs, oversee budgets, and collaborate with various divisions to ensure projects run smoothly. Your skills in building & grounds maintenance, safety, employee supervision, and public engagement will shine as you help maintain our City's vibrant spaces. If you're a motivated leader with a passion for service, we want to hear from you!

Job Description: Purpose: Under general supervision, supervise employees performing custodial, routine maintenance, routine construction, and/or grounds keeping tasks in and around City operated buildings, grounds, parks, airports and recreation areas.

Duties, Functions and Responsibilities:

• Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
• Plans, develops, organizes, evaluates, manages, and monitors the section's programs and activities.
• Prepares, develops, and monitors the budget.
• Fills in for absent crew leaders as necessary, assists crew leaders and other employees in performing their jobs.
• Make purchases and utilize the bid process as appropriate.
• Writes memos and correspondence to communicate as needed.
• Writes reports as needed.
• Monitor contracts and contractors.
• Interacts with other divisions, departments, and the public, coordinate and schedules activities between groups.
• Recommends and justifies capital expenditures.
• Ensure vehicles, equipment and material are maintained and repaired when needed.
• Order supplies and maintain inventory.
• Answer questions and provide assistance to the public

Responsibilities - Supervisor and/or Leadership Exercised:

Responsible for the full range of supervisory activities including selection, training, evaluation, counseling and recommendation for dismissal.

Knowledge, Skills, and Abilities:

• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of Building and Grounds processes, policies, and procedures.
• Knowledge of equipment and vehicles used in buildings and grounds maintenance.
• Knowledge of Federal, State and Local laws.
• Knowledge of city practice, policy and procedures.
• Knowledge of supervisory techniques and principles.
• Knowledge of safety practices and procedures.
• Knowledge fiscal planning and budget preparation.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.
• Skill in planning and organizing.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with other city employees and the public

Minimum Qualifications:

• Graduation from an accredited high school or equivalent and five (5) years experience related to janitorial or grounds keeping services, including at least two (2) years in a leadership or supervisory capacity.
• One (1) year of additional experience may substitute for one (1) year of High School, up to a maximum of four (4) years substitution

Licenses and Certifications Required:

• If assigned to operate vehicles, must possess the appropriate Texas Driver's License for those vehicles

Preferred Qualifications:

• Experience using inventory management software to order and track custodial supplies.
• Experience inspecting custodial work and integration with custodial management software (CMS) and reporting.
• Experience with CMS including staffing, budgeting, project timelines, and inventory.
• Experience leading and managing custodial teams for a multi-site organization or government entity.
• Experience writing employee performance review (annual, mid-year, etc.), documenting performance gaps, and providing constructive feedback.
• Experience with Green Seal 42 standards and requirements for certification GS-42: Commercial and Institutional Cleaning Services.
• Intermediate proficiency with Microsoft Office suite to include Word, Excel, and Outlook.

Compensation Range:

The annual hiring range for this position is $26.10-$30.80

Notes to Candidate:

Please note that the Department may close the job posting at any time after seven (7) days. Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time. We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

Days and Hours:

Monday through Friday; Various Shifts between the hours of 6:00 am - 5:00 pm Hours may vary depending on departmental needs and initiatives. Some evening, weekend and holiday work may be required.

Work Location:

Various Locations This position may require an assessment.

Important Application Information – City of Austin

The City of Austin employment application is an official document. Incomplete applications will not be considered.

A detailed and complete employment application is required to evaluate your qualifications and determine your salary if you are selected for the position.

Application Requirements:

List your complete employment history, including job titles, employment dates, number of employees supervised (if applicable), and detailed job duties and responsibilities descriptions. Do not use statements such as “see resume” or “see LinkedIn profile.” Resumes will not substitute for a complete application and will not be used to determine qualifications or salary. All responses to supplemental questions must be supported by information in your application.

No changes will be accepted after the job posting closes.

If you are Selected as a Top Candidate:

We will verify your employment history, professional references, and education (including high school, undergraduate, and/or graduate degrees). Proof of education from an accredited institution, verification of professional licenses or certifications, and a copy of your DD-214 (if claiming veteran’s preference) may be requested directly from the issuing institution or accrediting authority.

Driving Requirement (if applicable):

This position requires a valid Texas Class C Driver’s License or the ability to obtain one by your hire date. External new hires must meet the City’s Driver Record Evaluation (DRE) standards (e.g., no more than 3 moving violations or 6 points in the last 36 months).

Travel:

If the position requires travel, you must meet City of Austin's Driver Record Evaluation (DRE) requisite standards, Otherwise, you are responsible for transportation to and from multiple job sites as needed.

Essential/Critical Employee Designation:

Some positions are designated as Critical or Essential. Employees in these roles are required to report to work during emergencies or when operations are modified. This may include working from a designated site or an alternative work location.

Work Conditions:

Work hours may vary based on operational needs and may include evenings, weekends, holidays, or on-call assignments. A skills assessment may be required as part of the hiring process.

Veteran Preference:

Veteran candidates must provide a copy of their DD-214 at the interview to receive the veteran’s preference.

Internal Candidates – Good Standing Policy.

Background Check:

A criminal background check may be required, depending on the responsibilities of the position.

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee. What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation: Work in an environment where employees are valued and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security: Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

Workday Jobs Hub JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee. What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation : Work in an environment where employees are valued and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security: Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country. City of Austin Employment Video

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call [phone] or Texas Relay by dialing 7-1-1.

City of Austin Employment Video