Human Resources Specialist

Confidential Company

San Jose (CA)

Hybrid

USD 68,000 - 84,000

Full time

14 days+

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Job summary

An educational institution in San Jose is seeking a Human Resources Specialist to support HR operations, including onboarding and benefits administration. The role requires strong communication skills, organizational abilities, and a Bachelor's degree in Human Resources. With 5+ years of experience, candidates will ensure compliance with labor laws and contribute to a welcoming workplace culture. This full-time position offers a salary range of $68,000 to $84,000 and has a hybrid work model.

Qualifications

5+ years of HR experience, preferable in a specialist role.
Experience supporting full-time employees and temporary staff.
HR certification (SHRM-CP, CHRP or PHR) is desirable.

Responsibilities

Manage employee lifecycle activities including onboarding and offboarding.
Administer benefits programs and assist employees with queries.
Maintain HRIS accuracy and ensure compliance with labor laws.
Support recruitment processes from postings to candidate communications.
Collaborate with Payroll and Finance for new hires and transitions.
Assist in policy development and accreditation compliance.
Contribute to a welcoming and inclusive workplace culture.

Skills

Written and verbal communication

Organizational skills

Familiarity with HRIS tools

Education

Bachelor's degree in Human Resources or related field

Job description

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This range is provided by Confidential Company. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$68,000.00/yr - $84,000.00/yr

Overview

We are seeking a Human Resources Specialist to join our school administrative team in San Jose. This role supports the daily operations of Human Resources, including onboarding, benefits administration, and compliance, while helping refine HR systems to meet the evolving needs of a growing academic community. This position plays a key role in ensuring faculty and staff employees receive excellent HR support in a professional, service-oriented environment.

Responsibilities

Manage employee lifecycle activities for faculty and staff, including onboarding, offboarding, and employment changes.
Administer benefits programs (health, dental, vision, retirement), coordinating with third-party vendors and assisting employees with questions.
Maintain HRIS accuracy and HR documentation, ensuring compliance with federal and California labor laws as well as institutional policies.
Support recruitment processes: post job descriptions, coordinate interviews, manage candidate communications, and prepare offer letters.
Collaborate with Payroll and Finance teams to ensure smooth transitions for new hires, role changes, and separations.
Assist in policy development, audits, and accreditation-related compliance activities.
Contribute to building a welcoming, inclusive workplace culture in line with institutional values.

Knowledge, Skills & Abilities

Strong written and verbal communication skills, with the ability to build positive relationships across faculty, staff, and students.
Excellent organizational skills, with attention to detail and the ability to manage multiple priorities in a dynamic academic setting.
Familiarity with HRIS tools.

Required Qualifications

Bachelor’s degree in Human Resources, Business Administration, or a related field.
5+ years of HR experience, including at least 1-3 years in a specialist role.
Demonstrated experience supporting both full-time employees and temporary staff.
HR certification (SHRM-CP, CHRP or PHR) is highly desirable.

Preferred Qualifications

Prior experience in higher education or nonprofit administration.
Knowledge of accreditation requirements or labor compliance specific to academic institutions.
Working knowledge of California employment law and compliance best practices.

Location: San Jose, CA (hybrid)

Salary: $68,000 to $84,000 base salary plus benefits.

Seniority level