Human Resources Specialist

NC Community Colleges; New Bern (NC); Presencial; USD 42.000 - 52.000; Jornada completa

Descripción de la vacante

NC Community Colleges seeks an HR Specialist to support confidential HR processes, maintain personnel records, and assist with recruitment and onboarding on the New Bern campus. This role involves data entry, reporting, and collaboration with college staff to ensure compliant hiring practices.

The position requires a Bachelor’s degree and four years of full-time administrative experience, with preferred experience in a college environment and familiarity with Colleague ATS.

Formación

• Bachelor’s degree and four (4) years of full-time administrative experience are required.
• HR or administrative experience in a college or university setting is preferred.
• Experience using an applicant tracking system (ATS) such as Colleague is preferred.

Responsabilidades

• Maintains personnel records and supports the recruitment process.
• Acts as administrator for the applicant tracking system and generates reports.
• Prepares new hire paperwork, personnel actions, and data entry in Colleague.
• Schedules HR office hours and coordinates onboarding for new employees.
• Performs special HR projects and assists in compliance with policies.

Conocimientos

Customer service

HR knowledge

Data entry

Educación

Bachelor’s degree

Herramientas

Colleague

Descripción del empleo

Bachelor’s degree from a regionally accredited institution of higher learning.

Four (4) years’ full-time administrative experience.

Preferred Qualifications

Direct professional administrative work and customer service experience in a HR department within a college or university setting.

Experience using Colleague.

Position Description

Occupational Summary

The Human Resources Specialist performs a full range of duties within the human resource function in the areas of confidential and complex technical and administrative duties; maintenance of personnel records; supporting the recruitment process, files and preparation of related correspondence and reports, providing related information and assistance to the public and employees; and, providing information and assistance in person and on the telephone to College employees and the public regarding personnel matters.

• Provides information and assistance to internal and external customers through email, walk-in and telephone
• Supports the recruitment process through posting job orders in applicant tracking system, advertising and posting openings with appropriate and effective agencies and job boards
• Serves as administrator for applicant tracking system software; performs data entry and verifies accuracy; generates reports and queries as necessary
• Maintains new employee tracking and approved driver list spreadsheets
• Maintains vacancy report and shares as needed
• Follows established procedures for recruitment of new and back-fill employment actions utilizing the applicant tracking system, prescreening applicants for forwarding to search committees, preparing search committee packets, scheduling applicants for interviews; maintaining correspondence with final selections to complete follow through of hiring procedures; notifies candidates on the disposition of positions
• Provides guidance to hiring managers and search committees on the use of the applicant tracking system and compliant hiring and interview processes and practices
• Orders background checks and sends communication to new hires
• Ensures completion of new hire paperwork for new employees, processes Personnel Action Forms and enters new employees in Colleague
• Completes hiring processes in Insight/OHC and sets up Onboarding accounts for new employees
• Conducts new employee orientation and training sessions
• Processes, tracks and maintains transcripts of new employees according to document collection and retention procedures
• Schedules and conducts HR office hours on the Havelock campus
• Maintains confidential employee information and associated documentation
• Performs special projects in support of the Human Resources Department
• Cross trains with others in human resources to maintain continuous support in the department

Participates in appropriate committees and task forces as assigned

• Performs other job-related duties and projects as assigned in support of the College’s mission, core values and goals

Knowledge, Skills and Abilities

Knowledge

• Intermediate knowledge of clerical processes and procedures, and standard office procedures, practices and equipment
• Basic knowledge of state and federal laws, rules, regulations, policies and procedures related to human resources transaction processing
• Basic knowledge of human resources policies and procedures related to recruitment, selection, recordkeeping and personnel information systems management

Skills

• Intermediate computer skills and technical proficiency in Microsoft Office applications
• Accurate record control and statistical record keeping and report preparation
• Excellent communication, organization, time management, attention to detail and customer service skills
• Active Listening; giving full attention to what others are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times

Abilities

• Ability to handle confidential information with absolute discretion
• Ability to record, compile, summarize and analyze data
• Ability to analyze work situations and interpret program content in making decisions and explaining policies, regulations and programs
• Ability to communicate effectively both verbally and in writing; to establish positive employee and public relations
• Ability to perform all aspects of the job with fairness, equity, patience, discretion, and ability to maintain poise in crisis situations
• Demonstrated ability to work effectively with a culturally diverse workforce, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels