Human Resources Specialist

Convergint; Hoffman Estates (IL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Company Holidays and Paid Time Off

Medical, Dental & Vision Plan

Life Insurance & Disability Plan

401K Matching Plan

Tuition reimbursement

Job summary

Convergint is seeking a full-time Human Resources Specialist to join our culture-driven team in Hoffman Estates, IL. You will support HRIS transactions, onboarding, background checks, and HR reporting while ensuring confidentiality and legal compliance. You bring 2–5 years of HR experience, a Bachelor’s in HR or related, and strong communication skills.

Proficiency with UKG and Workday is preferred. Convergint offers competitive pay and a comprehensive benefits package.

Qualifications

• Bachelor’s degree in HR, Business Administration, or related field.
• 2–5 years of HR experience preferred.
• Knowledge of HR laws, regulations, and best practices.

Responsibilities

• Serve as first point of contact for HRIS transactions and policies.
• Coordinate onboarding for new hires and exits.
• Manage background checks and drug testing processes.
• Produce weekly, monthly, and quarterly HR reports and maintain data integrity.

Skills

HRIS

Onboarding

Background checks

HR reporting

Communication skills

Confidentiality

Workday

UKG

Education

Bachelor's degree in Human Resources

Tools

Workday

UKG

Job description

Build a career where values meet worldwide opportunity.Job Description: Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Human Resources Specialist to join our amazing culture. As a Human Resources Specialist, you are a part of a dynamic team that allows you to grow as Convergint grows.For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.Who You AreYou have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You value a positive culture and embrace inclusion. You strive to be the best version of yourself at work and home. You want to grow with us and deliver results as an exceptional Human Resources Specialist.Who We AreWith 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.What You’ll DoConvergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.Colleague ServicesServe as the first point of contact for colleague inquiries related to HRIS transactions and HR policies via phone and email.Assess colleague questions to determine nature of problem and to resolve the issue(s) or escalate to higher levels of technical/functional support.Provide timely and accurate information to colleagues and managers on HR-related issues.Initiate the onboarding platform within Workday for new hires.Assist with colleague exit processes and final paperwork.Log and track case management to look for areas to improve HR process training and reference guide materials and will be responsible for updating such documentation.Background Checks and Drug Tests:Coordinate and manage pre-employment background checks and drug testing processes.Coordinate and manage background checks and drug testing requirements for customer badging requirements.Communicate with candidates and external vendors to facilitate timely completion of screenings.Ensure compliance with legal and company standards throughout the screening process.Review and verify the results of background checks and drug tests and coordinate any necessary follow-up actions.Compliance and Documentation:Maintain colleague records and ensure that all HR documentation complies with legal and company standards.Assist with the preparation of compliance reports and audits.Monitor and ensure adherence to company policies and employment laws.HR Systems and Data Management:Update and maintain HRIS (Human Resource Information System) with accurate colleague information.Process and maintain colleague status, position changes and pay rate changes in the HRIS system.Facilitate I-9 processing/documentation for new hires and reverifications for current colleagues.Provide weekly, monthly, and quarterly reports on HR metrics and data, including new hires, terminations, transfers, leaves of absences, workers’ compensation, and other relevant information.Generate HR reports as needed for internal stakeholders.Conduct audits of colleague data to ensure completeness and accuracy.Ensure data integrity and confidentiality in all HR systems.General HR Support:Review incoming mail, categorizing documents based on content and urgency, and distributing them to the relevant team members.Performs other duties as assigned.What You’ll NeedStrong interpersonal and communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems (UKG & Workday).Knowledge of HR laws, regulations, and best practices.Experience with background checks and drug testing processes preferred.Attention to detail and ability to maintain confidentiality.Ability to work independently, multi-task, and prioritizeCompany Benefits and PerksConvergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:Company Holidays and Paid Time OffFun & Laughter Day OffMedical, Dental & Vision PlanLife insurance & Disability PlanWellness Program401K Matching PlanColleague Assistance ProgramTuition reimbursementCompetitive salary and compensation planCorporate Social Responsibility DayAnd much more…Requirements:Education:Bachelor’s degree in Human Resources, Business Administration, or related field experience; or equivalent work experience. Experience:Previous experience in Human Resources (2-5 years).HR Shared Services experience preferred.Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.Visit our Convergint careers site to learn more about the company and the exciting opportunities available.Please note that this job posting includes salary information for the assigned target market range within the primary geographic region the requisition is posted. If the position is posted in multiple locations or is a remote position, the salary range may vary. Individual pay rates will, of course, vary depending on the job, department, and location, as well as the individual skills, experience, certifications, specific licenses, and education of the applicant.Convergint is an Equal Opportunity Employer.Visit our Convergint careers site to learn more about the company and the exciting opportunities available. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.