Project Coordinator - Mason, OH

Convergint; Cincinnati (OH); Vor Ort; USD 39.000 - 44.000; Vollzeit

Benefits dieser Stelle

Paid time off

Medical, Dental & Vision

401K Matching

Life insurance

Tuition reimbursement

Vehicle reimbursement / company car

Zusammenfassung

Convergint is seeking a full-time Project Coordinator to provide administrative support for the local office (CTC) and assist in delivering installation projects from inception to closeout.

You will work with multiple project managers, maintain project details, track budgets, generate reports, and ensure on-time, within-budget delivery while coordinating with Sales, Service and Safety teams. Strong communication and organizational skills are essential.

Qualifikationen

• Excellent verbal, written and interpersonal communication skills.
• Strong organizational skills and attention to detail.
• Experience in project coordination or administrative support is preferred.

Aufgaben

• Assist with project delivery and administration of multiple installation projects throughout their life cycle.
• Coordinate with Project Managers to ensure on-time, within-budget delivery.
• Set up projects in financial systems and maintain project information and client requirements.
• Follow up with project team on open tasks and maintain issue logs.
• Update client on project status and generate routine reports.
• Prepare purchase orders and track material orders with the relevant departments.
• Assist with project closeout documentation and turnover to service.

Kenntnisse

Verbal communication

Written communication

Interpersonal communication

Organizational skills

Analytical skills

Financial analysis

Cost control

Project coordination

Ausbildung

High School/GED or equivalent

Tools

Microsoft Word

Microsoft Excel

Jobbeschreibung

Build a career where values meet worldwide opportunity.Job Description: Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Project Coordinator to join our amazing culture. In this role, you will provide administrative support to the local office (CTC). As a Project Coordinator, you are a part of a dynamic team that allows you to grow as Convergint grows.For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.Who You AreYou have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Coordinator.Who We AreWith 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.What you’ll do with “Our Training and Your Experience”Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.Assist with project delivery and administration of multiple installation projects throughout their life cycle.Work with multiple Project Managers to ensure project delivery meets clients’ expectations and the project is completed on time and within budget.Administer project setup in financial system, project management application.Act as central information source by maintaining, communicating, and distributing project details in conjunction with company and client requirements.Follow up daily with project team members on uncompleted tasks and open issue logs.Document actions in project management application.Update project status with client on a regular basis.Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.Use the financial system to monitor budget, actual project cost and cost commitments.Coordinate with other business areas such as Sales, Service, and Safety relating to project activities.Organize, administer, and maintain electronic, and hard copy filing systems in accordance with Convergint's record retention policies and procedures, including regular review of project files/folder structure and contents, archiving and preparation for project team use.Prepare Purchase Orders for project materials and coordinate orders with purchasing department.Work with Warehouse, Project Managers, Field Supervisors and Engineering for active tracking of material orders, delivery dates, and reconciliation of project material in warehouse.Prepare project invoices and work with the Project Managers and Accounts Receivable team with analysis and tracking of client invoices.Assist with project closeout documentation and project turnover to Service team for warranty and post-installation support.Perform other duties and responsibilities as requested or required.What You’ll NeedStrong ability to work independently and as a team member.Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business.Strong attention to detail.Service skills and awareness for customer care/satisfaction.Strong computer skills - Word / Excel.Excellent organizational skills and the ability to handle multiple projects simultaneously within tight deadlines.Shows initiative engages in proactive behavior and looks for opportunities.Strong analytical skills necessary to resolve problems and look for solution.Strong financial analytical skills including cost control.Strong ability to facilitate a collaborative working environment for customers and team members.Company BenefitsConvergint fosters a supportive, accessible, and inclusive environment in which all individuals are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits:10 Company Holidays and Paid Time Off starting at 13 days annuallyFun & Laughter Day OffMedical, Dental & Vision PlanLife insurance & Disability PlanWellness Program401K Matching PlanColleague Assistance ProgramTuition reimbursementCompetitive salary and compensation planVehicle reimbursement plan or company vehicleCorporate Social Responsibility DayCell phone reimbursement (if applicable)Paid parental leaveRequirements:Education: High School/GED or equivalentPreferred Experience: (but not required):1-3 years administrative support, office management or equivalentConvergint is an Equal Opportunity Employer.Visit our Convergint careers site to learn more about the company and the exciting opportunities available.Hourly Pay Range; $28.00 - $32.00Please note that this job posting includes salary information for the assigned target market range within the primary geographic region the requisition is posted. If the position is posted in multiple locations or is a remote position, the salary range may vary. Individual pay rates will, of course, vary depending on the job, department, and location, as well as the individual skills, experience, certifications, specific licenses, and education of the applicant.Convergint is an Equal Opportunity Employer.Visit our Convergint careers site to learn more about the company and the exciting opportunities available. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.