HUMAN RESOURCES SPECIALIST

Fulton County; Atlanta (GA); On-site; USD 38,000 - 70,000; Full time

Job summary

Fulton County is seeking a Human Resources Specialist for Leave Management to provide support on Family and Medical Leave Act tracking and compliance. This role requires strong HR knowledge, organizational skills, and the ability to handle sensitive employee information effectively. The specialist will manage FMLA inquiries, reporting, and support both employees and management in understanding leave policies.

Qualifications

• Experience in HR or Bachelor's degree in Human Resources required.
• Proficiency in HR software and Microsoft tools essential.

Responsibilities

• Manage FMLA tracking and inquiries.
• Ensure compliance with federal and state leave laws.
• Generate reports on FMLA usage and metrics.

Skills

Confidentiality

Communication

Organizational Skills

Analytical Skills

Problem-solving

Education

Associate's degree in Human Resources or related field

Tools

HR software

Microsoft Suite

Job description

HUMAN RESOURCES SPECIALIST (LEAVE MANAGEMENT)

Join to apply for the HUMAN RESOURCES SPECIALIST (LEAVE MANAGEMENT) role at Fulton County

HUMAN RESOURCES SPECIALIST (LEAVE MANAGEMENT)

3 days ago Be among the first 25 applicants

Join to apply for the HUMAN RESOURCES SPECIALIST (LEAVE MANAGEMENT) role at Fulton County

UNCLASSIFIED POSITION IN THE FULTON COUNTY SHERIFF'S OFFICE

HOURS: 8:00 a.m. - 5:00 p.m.

Job Summary

The HR Specialist, Leave Management, is a critical member of the Human Resources team, responsible for Family and Medical Leave Act (FMLA) tracking, updates, notifications and reporting. This role provides timely and accurate information to employees and managers, meticulously tracks leave status, manages essential notifications, and generates comprehensive reports. The HR Specialist will serve as the primary point of contact for FMLA-related inquiries and will maintain strict confidentiality in all matters.

Essential Qualifications

• Strong understanding of HR principles, practices, and confidentiality requirements
• Excellent written and verbal communication skills, with the ability to explain complex regulations clearly and empathetically
• Exceptional organizational skills, attention to detail, and accuracy in data entry and record-keeping
• Ability to handle sensitive information with the utmost confidentiality and discretion
• Strong analytical and problem-solving skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Previous work experience in Human Resources OR Bachelor's degree in Human Resources
• Professional etiquette and interpersonal skills
• Proficiency in HR software and systems
• Above average skills in Microsoft Suite - Word, Excel, PowerPoint, etc.
• Ability to work independently and as part of a team
• Strong organizational and time management skills
  
  

Minimum Qualifications

Associate's degree in Human Resources, Business Administration, English or related field; supplemented by two years of experience in a Human Resources role; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities to perform successfully in this role.

Specific License or Certification Required: None.

Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.

Key Responsibilities

• FMLA Leave Management
• Serve as the primary point of contact for employees and managers regarding FMLA inquiries, policies, and procedures.
• Communicate with employees and managers regarding status of leave, including approval, denial, or need for additional information.
• Provide timely and accurate FMLA updates to employees, managers, and supervisors.
• Coordinate with payroll to ensure accurate leave deductions, benefits continuation, and pay during FMLA leave.
• Manage the return-to-work process, including receipt of return to work clearances and coordination with managers.
• Address and resolve FMLA-related issues, escalating complex cases to HR management as needed.
• Compliance and Updates
• Stay current with all federal (FMLA) and relevant state/local leave laws and regulations, identifying necessary updates to related policies and procedures.
• Assist in updating and communicating FMLA policies to employees and managers.
• Ensure compliance with posting requirements for FMLA and other related leave laws.
• Reporting and Analysis
• Develop and maintain a system for tracking FMLA leave.
• Generate regular and ad-hoc reports on FMLA usage, trends, metrics (e.g., average leave duration, types of leave), and compliance status.
• Provide data and insights to HR management for strategic planning and decision-making regarding leave management.
• Assist with data collection for internal and external audits related to FMLA.
• Employee and Manager Support
• Conduct training sessions or provide one-on-one guidance to managers on FMLA policies, their responsibilities in managing leave, and effective communication with employees.
• Educate employees on their rights and responsibilities under FMLA.
• Collaborate with other HR team members (e.g., HR Generalists, Benefits Specialist) to ensure seamless employee experience.
  

Other Essential Functions

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Performs customer service functions in person, by telephone or by email; provides information and assistance regarding department services, forms or other issues; responds to routine questions, complaints, or requests for service; initiates problem resolution. Enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; files, maintains, and stores hardcopy records.

Maintains file system of a variety of confidential files/records and information; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention.

Researches, compiles, and/or monitors administrative, statistical or other data pertaining to department operations; summarizes data, performs routine data analysis, and prepares reports; conducts research of department files, database records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed.

Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation, including applications, employee information and data, and policies and procedures; reviews, completes, processes, forwards or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation, including lists, directories, logs, notices, memos and meeting minutes; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.

Operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet, database, presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions. Communicates with supervisor, other employees, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Additional Functions

Performs other related duties as required.

Special Requirements

• All applicants must agree to and successfully pass a background investigation, drug screening and polygraph to be considered for employment with the Fulton County Sheriff's Office.*
  
  

Examination

The examination will consist of an evaluation of education and experience, accomplished by analysis of the application. Application must document that the applicant possesses the minimum knowledge, skills, education and experience as listed to be rated as qualified. If selected, an official, accredited college transcript is required, at time of employment, for all degrees/course work used to qualify for this position.

ALL APPLICATIONS MUST BE COMPLETED IN FULL BEFORE THEY ARE SUBMITTED. PLEASE REVIEW ALL APPLICATIONS FOR ACCURACY AND MAKE ALL CORRECTIONS BEFORE SUBMITTAL BECAUSE ERRORS CAN RESULT IN NOT MEETING THE MINIMUM QUALIFICATIONS. ADDITIONAL INFORMATION WILL NOT BE ACCEPTED AFTER APPLICATIONS ARE RECEIVED BY THE DEPARTMENT OF HUMAN RESOURCES MANAGEMENT.

Performance Aptitudes

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Functional Reasoning: Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.

It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.

01

The answers you provide to the supplemental questions will be used to determine if you meet the minimum qualifications for this position. Your responses pertaining to specific work experience and education must be clearly shown in the areas for work history and education on your application. Your application must be completed in full before it is submitted. Please review all applications and make all corrections before submittal because errors can result in not meeting the minimum qualifications. We do not accept additional information after your application has been received by the Department of Human Resources Management. Do you accept these conditions?

• Yes
• No
  
  

02

What is your highest level of education completed?

• High School Diploma or G.E.D. Equivalent
• Some College
• Associate Degree
• Bachelor Degree
• Master Degree
• Doctoral Degree
• None of the above
  
  

03

In what field of study, related to this position, do you possess a degree or have earned college credits?

• Economics
• Business Administration
• Human Resources
• Management
• Office Management
• Public Administration
• Secretarial Science
• None of the Above
  
  

04

If you have received some college credits related to this position, but did not receive your degree, how many college credits did you earn?

• 0 - 29 Semester Hours
• 30 - 59 Semester Hours
• 60 - 89 Semester Hours
• 90 -119 Semester Hours
• 0 - 44 Quarter Hours
• 45 - 89 Quarter Hours
• 90 - 134 Quarter Hours
• 135 - 179 Quarter Hours
• Does not Apply
  
  

05

How many years of work experience do you have in Human Resources?

• 1 to 5 Months
• 6 Months to 1 Year
• 1 year less than 2 years
• 2 years less than 3 years
• 3 years less than 4 years
• 4 years or greater
• No experience in Human Resources.
  
  

06

If applicable, include the companies and dates you acquired work experience in Human Resources. Briefly describe the duties you performed. If you do not have work experience in Human Resources, write N/A in the box below.

07

Do you have experience in FMLA leave management? If so, please provide the specific duties and responsibilities performed in FMLA leave management, including the name of the organization and dates in which you performed FMLA leave management duties and responsibilities in the box below. If you do not have experience with FMLA leave management, write N/A in the box below.

08

What work experience do you have using HR software and systems and various Microsoft Office applications? Please provide details in the box below to include the employer(s), dates and specific duties performed using the HR Software or systems and various Microsoft Office applications. If you do not have any related work experience, please write N/A in the box below.

09

Please describe your work ethic in the box below.

10

Please be advised that all applicants must agree to and successfully pass a Background Investigation, Drug Screening, and a Polygraph to be considered for employment with The Fulton County Sheriff's Office. Do you consent to this pre-employment requisite?

• Yes
• No
  
  

11

Are you bi-lingual? If so, please provide the languages that you speak.

12

This position may require you to work at the Fulton County Jail when necessary. Do you agree to working at the Fulton County Jail?

• Yes
• No
  
  

13

How do you add value to the organization in your current job/position? If you are not currently employed, please respond based on your last place of employment.

14

How did you hear about this recruitment? If you were referred, please list the employee's full name in the box below.

• Required Question

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Government Administration

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