Senior Administrative Assistant - Human Resources

Public Health Management Corporation; Philadelphia (Philadelphia County); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Full health benefits

Employer retirement plan contributions

Generous PTO plan

Job summary

Public Health Management Corporation is seeking a Human Resources Senior Administrative Assistant to handle a variety of comprehensive administrative functions in a fast-paced HR department. The ideal candidate will be a polished professional with exceptional organizational and interpersonal skills.

This role requires at least 3 years of administrative experience, proficiency in MS Office, and the ability to multitask effectively. PHMC offers competitive salary and comprehensive benefits including health coverage, retirement contributions, and a generous PTO plan.

Qualifications

• 3+ years of administrative experience in a fast-paced HR environment.
• Experience working in a fast-paced environment.
• Flexibility to work additional hours occasionally.

Responsibilities

• Providing administrative/secretarial support to the department.
• Completing administrative tasks and projects.
• Coordinating and scheduling department meetings.
• Making business travel arrangements.
• Ordering and tracking supplies for the department.

Skills

Exceptional organizational skills

Excellent written and verbal skills

Ability to multitask

Self-starter, confident and motivated

Proficient in MS Office

Positive personality

Education

College courses or degree preferred

Job description

Human Resources Senior Administrative Assistant

Job Category: Administrative Assistant

Requisition Number: HUMAN007070

Full-Time, On-site

Showing 1 location

PHMC requires that all employees be fully vaccinated with the COVID-19 vaccine before the first day of employment.

Reports to: Chief Human Resource Officer

FLSA Classification: Non-Exempt

This position is classified as salaried non-exempt in accordance with FLSA standards.

Job Description

The HR Administrative Assistant will be responsible for a variety of comprehensive administrative functions in this fast‑paced human resources department. The individual will ensure a smooth‑running office daily and will coordinate operations in the department. This ideal candidate must be a polished professional with great interpersonal and phone skills.

Responsibilities

• Providing administrative/secretarial support to the department.
• Completing administrative tasks and projects.
• Answer questions, direct requests to appropriate staff, and work with others in the department to resolve issues.
• Create tracking systems (insurance coverage, performance reviews, and other department functions).
• Coordinate and schedule department meetings.
• Make business travel arrangements.
• Order and track supplies for the department.
• Other duties as needed.

Skills

• MUST have exceptional organizational skills and the ability to develop systems.
• Excellent written and verbal skills.
• Ability to multitask and handle confidential and delicate situations.
• Self‑starter, confident, motivated by challenge, and ability to work effectively without continual supervision.
• Keen sense of urgency.
• Positive personality that enjoys multitasking.
• Able to work under tight deadlines.
• Advanced in MS Office and computer applications.
• Must be flexible and available to work additional hours occasionally.

Experience

• 3 + years of administrative experience in a fast‑paced human resource environment.
• Experience working in a fast‑paced environment.

Education Requirement

College courses or degree preferred.

Benefits

PHMC offers a competitive salary and excellent benefits that include full health benefits, employer retirement plan contributions, and a generous PTO plan.

Equal Opportunity Statement

PHMC is an Equal Opportunity and E‑Verify Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.