Human Resources Representative, Part-time - Monroe Community College

Naaahrrva; City of Rochester (NY); On-site; USD 29,000 - 34,000; Part time

Job summary

Monroe Community College is seeking a part-time Human Resources Representative to support onboarding, personnel records, and benefits enrollment. The role reports to an administrator and involves front-desk assistance, phone triage, and clerical tasks.

The position requires a high school diploma, solid MS Office skills, and the ability to communicate effectively with staff and students. Bilingual abilities are a plus, with a focus on accurate data handling and HRIS usage.

Qualifications

• :Graduation from high school or equivalency diploma, substitution allowed for clerical experience
• :Knowledge of Microsoft Office including Teams, Word and Excel
• :Bilingual ability with reading/writing/speaking Spanish or other languages
• :Clerical experience and data entry proficiency
• :Ability to interact professionally with staff, students, and visitors
• :Experience with HR processes and onboarding is a plus

Responsibilities

• Welcomes and assists staff, students and visitors to the Human Resources Office
• Provides support of phones, triage of department email boxes, and office mail
• Supports new hire benefits enrollment, qualifying life event changes, annual open enrollment activities, and benefits terminations for active and retired employees
• Assists in scheduling new hire benefit meetings and supports recruitment processes
• Performs clerical functions and data entry, audits personnel information for accuracy
• Generates reports using Banner, Dynamic Forms and Adobe

Skills

Microsoft Office

Data merge

Office terminology

Clerical skills

Communication

Record keeping

Education

High school diploma

Tools

Banner HRIS

Dynamic Forms

Adobe

Microsoft Teams

Word

Excel

Job description

Monroe Community College

Position Title: Human Resources Representative, Part-time - Monroe Community College

Location: Rochester, NY Category: Support Staff/Civil Service Job Type: Part Time Posted On: Mon Oct 12 2026

Job Description

Function of Position:

This position involves processing pre-employment onboarding paperwork and maintaining personnel records. The part- time HR Representative reports directly to, and work is performed under the general supervision of, an administrative or supervisory employee. Performs related work as required.

Examples of Duties & Responsibilities:

• Welcomes and assists staff, students and visitors to the Human Resources Office
• Provides support of phones, triage of department email boxes, and office mail
• Support new hire benefits enrollment, qualifying life event changes, annual open enrollment activities, and benefits terminations for active and retired employees.
• Assist with benefits communications, educational materials, and employee outreach efforts to promote understanding and engagement in available programs.
• Supports staff in recruitment processes by verifying I-9s, scheduling interviews, canvassing, communicating with search chairs and candidates, processing part-time workflows, and managing new hire report notifications
• Researches and responds to personnel-related questions via email/phone/in-person appointment and/or walk-ins
• Supports recruitment team with projects and tasks as needed
• Assists in scheduling new hire benefit meetings
• Performs clerical functions and data entry
• Audits/verifies personnel information for accuracy and required reporting
• Generates computerized reports and processes electronic personnel-related forms using, for example, Banner (the College's HRIS), Dynamic Forms, and Adobe
• Implements and maintains best practices, policies and procedures in human resources to ensure consistency, equity, and accuracy
• Fosters a culture that promotes collaboration, belonging, and mutual respect among employees
• Completes other duties as assigned

MCC Expectations:

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

Job Requirements

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Working knowledge of Microsoft Office with mail and data merge functions; working knowledge of office terminology, practices, procedures, and equipment; ability to locate materials in files; ability to operate a variety of office equipment; ability to follow oral or written instructions; ability to deal effectively with the public or office personnel; ability to obtain accurate and sufficient information from callers or visitors and to take messages; ability to write legibly; ability to use a telephone in a courteous and efficient manner; record keeping ability; clerical aptitude; accuracy; tact and courtesy; physical condition commensurate with the demands of the position.

Required Qualifications:

• Graduation from high school or possession of an equivalency diploma

NOTE: Where education is lacking, clerical experience may be substituted on a year-for-year basis.

Preferred Qualifications:

• Knowledgeable with Microsoft Office software including, Microsoft Teams, Word and Excel
• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information

Salary: Salary is determined based on experience, internal equity and college budget. This position has a range of $21 to $25 per hour and is based on these mentioned factors.

Job Type: Temporary, Part-time

Hours: Approximately 20 to 25 hours per week. Monday through Friday, 10am to 3pm. Hours/Days may vary depending on department need

Physical Demands and Working Conditions: The physical demands and working conditions described below are representative of those that must be met by an individual to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position involves primarily sedentary work, including prolonged periods of computer use and keyboarding. The role requires the ability to communicate effectively in verbal and written form. The position may involve occasionally lifting or moving items up to 10 pounds. Work is performed in a typical office environment with no adverse conditions. Occasional travel between campus buildings or to other local or out-of-town locations for meetings or conferences may be required.

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short term, temporary basis.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

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