Human Resources/ Payroll & Executive Assistant

First Star Construction; Fayetteville (AR); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Dental insurance

Vision insurance

Job summary

First Star Construction is seeking a Human Resources / Payroll Assistant who will also provide executive-level administrative support for senior leadership across multiple affiliated companies. This onsite role in Fayetteville, AR combines payroll processing, HR administration, employee record management, and confidential assistance to ownership and executives.

The position requires 2+ years in payroll/HR, proficiency with QuickBooks Desktop Enhanced Payroll, and strong confidentiality.

Qualifications

• 2+ years of payroll, HR administration, or executive support experience.
• Proficiency in QuickBooks Desktop Enhanced Payroll.
• Knowledge of payroll tax reporting and compliance requirements.
• Working knowledge of employment law and record retention.
• Strong organization, accuracy, and confidentiality.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

Responsibilities

• Process weekly and biweekly payrolls across multiple entities using QuickBooks Desktop Enhanced Payroll.
• Maintain employee pay rates, deductions, job costing allocations, and direct deposits.
• Review timecards and ensure proper job cost coding.
• Prepare and remit federal and state payroll tax payments and reconcile 941s/940s/W-2s.
• Track PTO, holidays, and other leave in accordance with policy.
• Handle garnishments, benefit deductions, and payroll adjustments.
• Maintain payroll records in IRS and DOL compliance.
• Support onboarding/offboarding including I-9, W-4, background checks, confidentiality.
• Maintain organized personnel files across entities.
• Assist with benefits administration (health, 401(k), workers comp).
• Ensure compliance with labor laws and company policies.
• Coordinate employee communications and HR initiatives.
• Track certifications, training, and safety documentation.
• Provide confidential executive support and calendar coordination.
• Assist with project tracking, document management, and contract organization.
• Handle sensitive corporate documents.
• Support accounting with filing, vendor setup, and occasional bookkeeping.

Skills

Payroll processing

HR administration

Executive support

Time management

Tools

QuickBooks Desktop Enhanced Payroll

QuickBooks Desktop

Microsoft Office Suite

Excel

Job description

First Star Construction is seeking a Human Resources / Payroll Assistant who will also provide executive-level administrative support for senior leadership across multiple affiliated companies. This onsite role in Fayetteville, AR combines payroll processing, HR administration, employee record management, and confidential assistance to ownership and executives.

Key Responsibilities

• Process weekly and biweekly payrolls in QuickBooks Desktop Enhanced Payroll, ensuring accurate results across multiple company entities.
• Maintain employee pay rates, deductions, job costing allocations, and direct deposits.
• Review timecards, confirm approved hours, and ensure proper job cost coding.
• Prepare and remit federal and state payroll tax payments, and reconcile 941s, 940s, W-2s, and other payroll filings.
• Track PTO, holidays, and other leave balances in accordance with company policy.
• Handle garnishments, benefit deductions, and payroll adjustments.
• Maintain payroll records in compliance with IRS and Department of Labor requirements.
• Support onboarding and offboarding activities, including applications, I-9 forms, W-4 forms, background checks, and confidentiality agreements.
• Maintain organized employee personnel files across all entities.
• Assist with benefits administration, including health insurance, 401(k), workers comp, and related coordination.
• Maintain compliance with labor laws, employment documentation, and company policies.
• Coordinate employee communications and support management with HR-related initiatives.
• Track certifications, training records, and safety documentation.
• Provide direct administrative support to ownership and senior executives while maintaining a high level of confidentiality.
• Manage calendars, schedule meetings, and coordinate communications between departments and entities.
• Prepare correspondence, reports, and presentations as needed.
• Assist with project tracking, document management, and contract organization.
• Handle sensitive corporate and financial documents with discretion.
• Support the accounting team with filing, vendor setup, and occasional bookkeeping assistance.

Required Qualifications

• 2+ years of experience in payroll, HR administration, or executive support (construction or multi-company experience preferred).
• QuickBooks Desktop Enhanced Payroll proficiency is required.
• Strong understanding of payroll tax reporting and compliance requirements.
• Working knowledge of employment law, record retention, and HR best practices.
• Exceptional organization, accuracy, and time management skills.
• Strong written and verbal communication skills.
• High degree of integrity and confidentiality.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

Tools and Technologies

• QuickBooks Desktop Enhanced Payroll
• QuickBooks Desktop
• Microsoft Office Suite
• Excel, Word, Outlook, PowerPoint

Benefits

• Health insurance
• Paid time offDental insurance
• Vision insurance

Preferred Experience and Attributes

• Experience supporting executives or ownership in a multi-entity organization.
• Exposure to construction, real estate, or professional services industries.
• Positive attitude, professional demeanor, and team-oriented mindset.

Compensation and Location

This is an onsite position in Fayetteville, AR. The hourly rate is USD 19 - 22, depending on experience. First Star Construction offers competitive pay based on experience and opportunities for growth within a dynamic and expanding organization.