Human Resources Payroll Coordinator

Aspire General Insurance; Rancho Cucamonga (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Aspire General Insurance seeks a Human Resources Administrator for its Rancho Cucamonga headquarters. This onsite role supports payroll operations, onboarding, employee records, and HRIS data accuracy in a collaborative team.

The ideal candidate will have 1–2 years in HR/Payroll, experience with HRIS/payroll systems, and strong Excel/Outlook skills, with a keen eye for detail and confidentiality. Join a fast-paced, service-oriented HR team committed to employee success.

Qualifications

• Associate or bachelor's degree in human resources, business administration, or related field preferred.
• 1-2 years of HR, payroll, or HR administration experience.
• Experience with HRIS/payroll systems such as Paylocity, ADP, or similar.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Support payroll operations via timecard audits, attendance tracking, payroll reporting, and payroll inquiries.
• Train employees on timekeeping procedures, punch codes, and leave requests.
• Assist supervisors with timecard reviews and corrections.
• Maintain employee records and ensure HRIS data accuracy.
• Coordinate onboarding and offboarding activities.
• Conduct background checks and employment verification.
• Respond to HR policy, benefits, payroll, and general inquiries.
• Manage HR documentation, compliance tracking, and employee files.
• Support HR projects and company-wide programs.
• Assist with policy communication and employee education.

Skills

Attention to detail

Communication

Discretion

Multitasking

Teamwork

Education

Associate or Bachelor's degree in HR/Business Administration

Tools

Paylocity

ADP

HRIS

Microsoft Excel

Word/Outlook

Job description

Are you looking to grow your career in Human Resources while working alongside a collaborative, high-performing team? AGIS is seeking a Human Resources Administrator to join our Human Resources team at our beautiful Rancho Cucamonga headquarters. This is an exciting opportunity for an organized, detail-oriented HR professional who enjoys supporting employees, managing processes, and contributing to a positive workplace culture.

At AGIS, our HR team plays a vital role in supporting our people and business operations. We are looking for someone who thrives in a fast-paced environment, enjoys helping others, and takes pride in delivering exceptional service to employees and leaders across the organization.

Responsibilities include:

• Support payroll operations through timecard audits, attendance tracking, payroll reporting, and employee payroll inquiries.
• Train employees on timekeeping procedures, punch codes, and time off requests.
• Assist supervisors and managers with timecard reviews and corrections.
• Maintain employee records and ensure data accuracy within HRIS systems.
• Coordinate employee onboarding and offboarding activities.
• Conduct background checks and employment verification processes.
• Respond to employee questions regarding HR policies, benefits, payroll, and general inquiries.
• Manage HR documentation, compliance tracking, and employee files.
• Support HR projects, initiatives, and company-wide programs.
• Assist with policy communication and employee education efforts.
• Maintain confidentiality while handling sensitive employee and company information.
• Serve as a trusted resource for employees while promoting a positive and professional workplace culture.

Required Qualifications:

• Associate degree or bachelor's degree in human resources, Business Administration, or a related field preferred.
• 1-2 years of Human Resources, Payroll, or HR Administration experience.
• Experience working with HRIS and payroll systems such as Paylocity, ADP, or similar platforms.
• Strong proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to manage confidential and sensitive information with discretion.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong problem-solving skills and follow-through.
• Professional, approachable, and customer-service-oriented mindset.

Why Join AGIS?

At AGIS, our people are at the center of everything we do. When you join our Human Resources team, you'll work in a collaborative environment where your contributions directly impact the employee experience. This role offers the opportunity to develop your HR and payroll expertise while partnering with leaders across the organization in a growing and dynamic company.

Working Conditions:

• This position is fully onsite at our Rancho Cucamonga headquarters.
• Professional office environment.
• Standard business hours with occasional flexibility to support business needs.
• Frequent use of computers, HRIS platforms, payroll systems, and office equipment.
• Fast-paced environment requiring strong prioritization and organizational skills.
• Regular interaction with employees, managers, and cross-functional teams.
• Consistent and reliable attendance required.

Physical Requirements:

• Prolonged periods of sitting and computer work.
• Frequent use of hands and fingers for typing and document management.
• Ability to communicate effectively in person, by phone, and electronically.
• Ability to occasionally lift and carry up to 15 pounds.
• Ability to read and interpret documents and information displayed on computer screens.

Join our team and help create an exceptional employee experience while building your career in Human Resources with AGIS.

Aspire is an Equal Opportunity Employer committed to creating an inclusive workplace where all employees and applicants are treated with dignity and respect. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable federal, state, or local law.

Aspire provides reasonable accommodations to qualified individuals with disabilities and for sincerely held religious beliefs and practices. Applicants requiring accommodation during any stage of the recruitment or hiring process should inform us right away.

Aspire complies with all applicable fair chance, ban-the-box, and criminal history consideration laws. Qualified applicants with criminal histories will be considered in a manner consistent with applicable law and the requirements of the position.

The pay range provided for this position represents the Company's good-faith estimate of the compensation for this role at the time of posting. Compensation for this position will be determined based on job-related qualifications, experience, education, skills, geographic location, and business needs. Aspire reserves the right to modify compensation and benefits programs as permitted by law.