HUMAN RESOURCES PARTNER ADMINISTRATOR

uab; Town of Florida (NY); On-site; USD 27,000 - 44,000; Full time

Job summary

The Human Resources Administrator at UAB provides administrative and operational support to the Human Resources Partner Generalist Senior, assisting HR activities for two populations: UAB and UAB Health Services Foundation (HSF).

Responsibilities include recruitment coordination, onboarding for faculty, staff, residents and fellows, personnel actions, confidential records, credentialing, and compliance with policies unique to each organization.

Qualifications

• Bachelor's degree in a related field is required.
• 1 year of related HR experience required.

Responsibilities

• Assists with creating, routing, and monitoring employment requisitions and postings for UAB and HSF.
• Assists with onboarding for faculty, staff, residents, fellows, and other employees; coordinates paperwork, badges, system access, and orientation.
• Assists with processing personnel actions including hires, transfers, leaves, and separations; maintains documentation.

Skills

Recruitment coordination

Onboarding support

Personnel administration

Record keeping

Leave administration

Compliance

Customer service

Education

Bachelor's degree in a related field

Tools

Oracle HR Finance

Job description

The Human Resources Administrator provides administrative and operational support to the Human Resources Partner Generalist Senior by assisting with human resources activities for two distinct employee populations: University of Alabama at Birmingham (UAB) and UAB Health Services Foundation (HSF). Assists with recruitment, onboarding, personnel administration, employee records, performance management, credentialing, leave administration, and compliance while ensuring processes are completed accurately and in accordance with the policies, procedures, and systems unique to each organization.

RESPONSIBILITIES:

1. Assists with creating, routing, and monitoring employment requisitions for UAB and HSF positions. Assists with drafting and posting job advertisements. Coordinates interview schedules and applicant communications. Assists with background checks and recruitment documentation. Prepares hiring documentation for review by the Human Resources Partner Generalist Senior.
2. Assists with onboarding faculty, staff, residents, fellows, and other employees for both UAB and HSF. Coordinates employment paperwork, I-9 documentation, badges, parking, system access, and orientation activities. Assists employees with Oracle HR Finance access and direct deposit enrollment. Monitors onboarding checklists and required compliance training.
3. Assists with processing personnel actions for UAB and HSF employees, including hires, transfers, supplemental pay, position changes, leave actions, and separations. Monitors approval workflows and maintains supporting documentation.
4. Maintains confidential personnel records for UAB and HSF employees. Assists with employment verification requests. Assists with FMLA and leave documentation and tracking. Supports compliance with institutional policies and documentation requirements.
5. Assists with faculty appointment documentation. Assists with physician and provider credentialing activities. Maintains licensure, certification, and renewal tracking.
6. Schedules HR meetings and interviews. Prepares HR correspondence, reports, and presentations. Assists with volunteer administration and special projects. Provides responsive customer service to employees and departmental leadership.
7. Assists with coordinating both UAB Performance Management and HSF SuccessFactors evaluation cycles. Monitors completion, communications, documentation, and reporting. Assists with HR reports, workforce metrics, and audit preparation on.
8. Perform other duties as assigned

(Hourly Rate: $19.8 - $32.15)

Bachelor's degree in a related field and one (1) year of related experience required. Work experience may substitute for education experience.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.