Human Resources Onboarding Specialist

GNB Global Inc.; Rhome (TX); Hybrid; USD 42,000 - 56,000; Full time

Job summary

GNB Global Inc. is seeking an organized, detail-oriented HR Onboarding Specialist to support the onboarding of new employees, from pre-employment requirements through their first days of employment.

The ideal candidate will have prior HR, onboarding, or administrative experience and can learn GNB Global's systems quickly. You will coordinate the onboarding process, communicate start dates and required documents, handle I-9 and E-Verify, maintain employee records, and collaborate with hiring

Qualifications

• 1-2 years of HR onboarding or related administrative experience.
• General understanding of the onboarding process and documentation.
• Familiarity with Form I-9 and E-Verify preferred.
• Strong organizational and follow-up skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate onboarding for new employees from acceptance through their first day.
• Communicate start dates, required documents, reporting instructions, and onboarding requirements.
• Prepare and process new-hire paperwork and employee documentation.
• Complete and maintain Form I-9 and E-Verify requirements.
• Enter and maintain accurate new-hire information in HR systems.
• Coordinate pre-employment requirements and follow up on outstanding items.
• Schedule and assist with new-hire orientation.
• Provide new employees with information on policies, benefits, and workplace expectations.
• Coordinate with hiring managers to ensure readiness for start date.
• Ensure equipment, system access, training, and documentation are coordinated prior to arrival.
• Maintain onboarding trackers and employee files.
• Monitor onboarding requirements and follow up on missing documentation.
• Answer basic new-hire questions and direct to HR resources.
• Maintain confidentiality of employee and company information.
• Assist with additional HR administrative responsibilities as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Multi-tasking in fast-paced env

HR onboarding experience

Ability to learn systems quickly

Tools

Microsoft Office

Job description

GNB Global Inc. is seeking an organized, detail-oriented, and people-focused HR Onboarding Specialist to support the onboarding of new employees. This position will help ensure new hires have a smooth and professional transition into the company, from pre-employment requirements through their first days of employment.

The ideal candidate will have previous HR, onboarding, or administrative experience and a general understanding of the new-hire process. GNB Global's specific systems and procedures will be trained.

Key Responsibilities

• Coordinate the onboarding process for new employees from acceptance through their first day.
• Communicate with new hires regarding start dates, required documentation, reporting instructions, and onboarding requirements.
• Prepare and process new-hire paperwork and employee documentation.
• Complete and maintain Form I-9 and E-Verify requirements in accordance with applicable regulations.
• Enter and maintain accurate new-hire information within HR systems.
• Coordinate pre-employment requirements and follow up on outstanding items.
• Schedule and assist with new-hire orientation.
• Provide new employees with information regarding company policies, procedures, benefits, and workplace expectations.
• Coordinate with hiring managers, and other departments to ensure employees are prepared for their start date.
• Ensure required equipment, system access, training, and documentation are coordinated prior to or upon the employee’s arrival.
• Maintain onboarding trackers, employee files, and other HR documentation.
• Monitor onboarding requirements and follow up on missing or incomplete documentation.
• Answer basic new-hire questions and direct employees to the appropriate HR resource when necessary.
• Maintain confidentiality of employee and company information.
• Assist with additional HR administrative responsibilities as needed.

Qualifications

• 1-2 years of HR, onboarding, or related administrative experience preferred.
• General understanding of employee onboarding and new-hire documentation.
• Familiarity with Form I-9 and E-Verify preferred.
• Strong organizational and follow-up skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to provide a professional and welcoming experience for new employees.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Experience working with an HRIS or employee management system preferred.
• Ability to learn new systems and company processes quickly.
• Ability to manage multiple new hires and priorities in a fast-paced environment.
• Manufacturing or construction industry experience is a plus.

What We're Looking For

We are looking for someone who understands the fundamentals of employee onboarding and can step into the role with a general knowledge of the process while learning GNB Global's specific systems and procedures.

The successful candidate will be organized, proactive, dependable, professional, personable, and detail-oriented, with the ability to follow the onboarding process from beginning to end and provide each new employee with a positive first experience at GNB Global.

GNB Global Inc. is an Equal Opportunity Employer.