Human Resources Onboarding Specialist

Acadian; Lafayette (LA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) and ESOP

Paid vacation and sick time

Job summary

Acadian in Lafayette, LA is seeking an Onboarding Specialist to coordinate all pre-employment screens and onboarding activities, guiding new hires through the process.

This office-based role reports to the Human Resources Manager and requires strong communication, organization, and knowledge of hiring laws. Ability to coordinate with recruiting and maintain accurate personnel records is essential.

Qualifications

• High School diploma or equivalent.
• Minimum 2 years of customer service experience; HR experience preferred.
• Working knowledge of hiring laws related to employment.
• Familiarity with medical personnel job requirements.
• Experience using an Applicant Tracking System.
• Excellent written and verbal communication; strong organizational skills.

Responsibilities

• Coordinate onboarding with Recruiting Team for new hires.
• Identify onboarding procedures for efficiency and data completeness.
• Review background checks for all new hires.
• Schedule and review drug screens and physicals.
• Collect and verify required credentials and documentation.
• Schedule orientation and communicate expectations to new hires.
• Maintain personnel records and monthly reports on files.
• Assist with inquiries and support HR staff on projects.

Skills

Customer service

Communication skills

Organizational skills

Problem solving

Education

High School diploma

Tools

Applicant Tracking System

Job description

JOB LOCATION: Lafayette, LA -This position is based in the office, Monday-Friday.

JOB SUMMARY: Onboarding Specialist will coordinate and schedule all pre-employment screens and onboarding activities while providing guidance and support to new hires throughout the onboarding process.

REPORTS TO: Human Resources Manager

DUTIES AND RESPONSIBILITIES: This job description is not intended, nor should it be construed, to be an all-inclusive list of responsibilities, duties, skills or working conditions associated with the job. It is intended to be a general description of the essential duties and requirements common to positions of this type and may be subject to change. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Coordinates with the Recruiting Team to support the onboarding process for new hires
• Identifies and implements onboarding procedures to ensure efficiency and confirm all data is complete and correct
• Processes and reviews background investigative reports for all new hires
• Schedules and reviews drug screens and FCE/Physicals
• Collects all required credentials and verifies they are active and valid
• Schedules all new hires for orientation and communicates expectations
• Collects and scans all new hire required documentation
• Assists with reciprocity applications for out-of-state candidates ensuring accuracy. Acts as liaison between the candidate and management.
• Tracks outstanding paperwork and documentation relating to personnel records and newly hired employees. Maintains database and reports to management monthly on items needed to complete files.
• Sends all new hires new hire benefit information
• Addresses all new hire inquiries
• Assists HR staff with various miscellaneous projects

QUALIFICATIONS:

• High School degree or equivalent
• Minimum of 2 years of customer service experience, human resources experience preferred
• Working knowledge of all applicable laws relating to hiring practices
• Working knowledge of job requirements for all medical personnel
• Experience with utilizing/navigating within an Applicant Tracking System preferred
• Excellent communication skills (both written and verbal), strong organizational skills, and a passion for solving problems and helping others

INTERPERSONAL REQUIREMENTS :

• Maintain social, ethical and organizational norms.
• Maintain good personal motivation; develop a sense of ownership of job tasks and results.
• Must have a sense of urgency for all work performed.
• Ability to work under the pressure of meeting strict deadlines.
• Excellent interpersonal and communication skills.

TRAINING REQUIREMENTS:

• Orientation to job requirements.
• Tour of Facility.
• Seminars & college courses. as related to field

Position Type

Full-time

We offer comprehensive insurance benefits for full-time employees, including but not limited to Medical, Dental, Vision coverages, along with 401(k) and ESOP (Employee Stock Ownership Program), and Vacation and Sick time.

Acadian Companies

Divisions

Employee Stock Ownership

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