Human Resources Onboarding Specialist

American Auto Auction Group LLC; Indianapolis (IN); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Full benefits package

Generous PTO

Paid holidays

Matching 401(k)

Career growth

Snack provisions

Free parking

Mon-Fri schedule

Job summary

America's Auto Auction Group is seeking an organized Onboarding Specialist to manage high-volume, multi-location onboarding across 20 locations from our Indianapolis HQ.

The role is full-time and in-office (on-site), Monday–Friday, with benefits, PTO, holidays, and 401(k) matching. Remote work is not available.

Qualifications

• 2+ years of high-volume HR onboarding or recruiting coordination experience.
• Operational focus with the ability to meet strict deadlines.
• Tech savviness with ATS, HRIS and video conferencing tools.
• Warm, professional written and on-camera communication.
• Adaptability to shifting priorities across multiple locations.

Responsibilities

• Coordinate and track background checks, drug screenings, and I-9 verifications across 20 locations.
• Enter employee profiles into HRIS and payroll systems with high accuracy.
• Administer and analyze new-hire surveys at 30, 60, and 90-day milestones.
• Coordinate workflow to prevent delays during peak hiring seasons.

Tools

ATS

HRIS

Zoom

Microsoft Teams

Job description

Description

America's Auto Auction Group (Corporate)

10401 N. Meridian

Indianapolis, IN 46290

On-site Monday - Friday (Friday end at 2pm)

Human Resources Onboarding Specialist

America's Group, the home office of America's Auto Auction, is seeking an exceptionally organized and resilient Onboarding Specialist to manage high-volume, multi-location onboarding in a fast-paced environment. This role is ideal for a detail-oriented professional who thrives on operational execution, enjoys managing complex administrative processes, and delivers a welcoming, engaging experience during virtual interactions with new hires.

As the Onboarding Specialist, you will oversee the entire onboarding lifecycle for employees across more than 20 locations nationwide. You’ll ensure every new hire is onboarded accurately, efficiently, and in full compliance with company policies and regulatory requirements—all while meeting demanding deadlines and creating a positive first impression of our organization. As one of the first members of our HR team that new employees interact with, you’ll play a key role in representing our culture and helping every new team member feel welcomed, supported, and set up for success.

Please note: While you will virtually onboard new employees located throughout the United States, this is a full-time, in-office position based with our Human Resources team. Remote work is not available for this role.

Rewards for Human Resources Onboarding Specialist:

• $55,000.00 - $60,000.00, commensurate with experience
• Full benefits package
• Generous paid time off
• Paid holidays
• Matching 401(k)
• Career growth potential
• Great work environment with free snacks and drinks
• Plenty of free parking
• Monday - Friday work schedule
• Growing, international company

Responsibilities for Human Resources Onboarding Specialist:

• Multi-Location Compliance: Coordinate and track background checks, drug screenings, and I-9 verifications across 20 geographic locations.
• High-Volume Administration: Enter employee profiles into HRIS and payroll systems with 100% accuracy and swift turnaround times.
• Retention Tracking: Administer and analyze new-hire touchpoint surveys at 30, 60, and 90-day milestones to track candidate satisfaction.
• Workflow Coordination: Multitask under pressure during peak hiring seasons to ensure no new hire falls behind schedule.

Requirements

Requirements for Human Resources Onboarding Specialist:

• Experience: 2+ years of high-volume HR onboarding or recruiting coordination experience.
• Operational Focus: Proven ability to work independently, focus intensely on administrative tasks, and hit strict deadlines.
• Tech Savvy: Proficiency with modern ATS, HRIS, and video conferencing platforms (e.g., Zoom, Teams).
• Communication Style: Naturally warm, encouraging demeanor on camera with highly professional written communication skills.
• Adaptability: Mentally agile enough to juggle shifting priorities for multiple branch operations simultaneously.

America’s is an Equal Employment Opportunity employer.