Human Resources Intern

Neighborhood Association for Inter-Cultural Affairs; New York (NY); On-site; USD 25,000 - 30,000; Full time

Job summary

Neighborhood Association for Inter-Cultural Affairs (NAICA) is seeking a Human Resources Intern to support an urgent HR records migration and compliance project. You will extract and organize employee records from Rippling and help migrate data into Paycom, while ensuring completeness, accuracy, and proper categorization.

You will identify confidential medical and other sensitive records, uphold privacy requirements, and assist with quality-control reviews.

Qualifications

• Pursuing a college degree or recent graduate in HR, business administration, information systems, or related field.
• Strong organizational and administrative skills are required.
• High attention to detail and accuracy is essential.
• Ability to work with confidential and sensitive information.
• Ability to manage multiple tasks and meet time-sensitive deadlines.
• Interest in HR technology, personnel records, compliance, or data management.

Responsibilities

• Extract and organize employee personnel records from Rippling prior to loss of system access.
• Assist with the migration and upload of personnel records into Paycom.
• Review records for completeness, accuracy, and appropriate categorization.
• Organize personnel files to support NAICA’s recordkeeping and compliance requirements.
• Identify medical-related and other confidential records requiring separate, restricted-access storage.
• Maintain confidentiality and discretion when handling sensitive employee information.
• Assist with quality-control reviews to ensure records are accurately transferred and accessible in Paycom.
• Maintain tracking documentation of records migrated and outstanding items.
• Support the HRIS Manager with other HR records and data-management projects as needed.

Skills

Organizational skills

Administrative skills

Attention to detail

Confidential information handling

Multi-tasking

Data management

Education

Pursuing HR / Business Admin / IS or related field

Tools

Excel

Job description

Employment Type: Full- Time seasonal Internship - (September - January)

Role Summary

NAICA is seeking a Human Resources Intern to support an urgent HR records migration and compliance project. The intern will assist with extracting and organizing employee personnel records from NAICA’s former HRIS, Rippling, and preparing those records for migration to the organization’s new HRIS, Paycom.

This project is time-sensitive due to the impending loss of access to Rippling. Completing the records extraction and migration before access ends is critical to preventing the potential permanent loss of employee records and ensuring NAICA maintains appropriate personnel documentation.

The intern will also assist with organizing personnel records in accordance with applicable recordkeeping and confidentiality requirements. This includes identifying and appropriately separating medical and other confidential employee records from general personnel files in compliance with applicable federal, state, and local recordkeeping, confidentiality, and privacy requirements and ensuring that sensitive information is maintained in secure, restricted-access locations.

Primary Job Responsibilities/Duties

• Extract and organize employee personnel records from Rippling prior to loss of system access.
• Assist with the migration and upload of personnel records into Paycom.
• Review records for completeness, accuracy, and appropriate categorization.
• Organize personnel files to support NAICA’s recordkeeping and compliance requirements.
• Identify medical-related and other confidential records requiring separate, restricted-access storage.
• Maintain confidentiality and exercise discretion when handling sensitive employee information.
• Assist with quality-control reviews to ensure records are accurately transferred and accessible in Paycom.
• Maintain tracking documentation of records migrated and outstanding items.
• Support the HRIS Manager with other HR records and data-management projects as needed.

Physical Requirements

1. Must be 18 years of age or older.
2. Prolonged periods of sitting at a desk and working on a computer.
3. Must be able to lift and carry up to 10 pounds.
4. Must be able to travel to various company NYC sites as needed.
5. Office setting with regular exposure to computer screens and moderate noise levels.

Qualifications

• Current college student or recent graduate pursuing Human Resources, Business Administration, Information Systems, or a related field preferred.
• Strong organizational and administrative skills.
• High attention to detail and accuracy.
• Ability to work with confidential and sensitive information.
• Basic proficiency with Microsoft Office, particularly Excel.
• Ability to manage multiple tasks and meet time-sensitive deadlines.
• Interest in HR technology, personnel records, compliance, or data management.

What You’ll Gain

• HRIS data migration and implementation
• Personnel records management
• HR compliance and recordkeeping
• Data organization and quality control
• Human Resources operations and technology