Human Resources (HR) Coordinator

Mission-Edge; San Diego (CA); Hybrid; USD 33,000 - 39,000; Full time

Benefits offered by this job

Paid vacation

Paid sick time

Paid holidays

Birthday leave

Volunteer time off

Phone stipend

Internet stipend

401(k) with company match

Health and wellness programs

Flexible, hybrid work

Job summary

Mission Edge is seeking a Human Resources (HR) Coordinator in San Diego, CA. This hybrid role supports onboarding, payroll, benefits, and employee experience for a nationwide remote team and fiscally sponsored projects.

You’ll partner with HR leadership to manage onboarding, Change of Status filings, payroll packages, and compliance reviews, while planning events that strengthen culture and engagement across our organization.

Qualifications

• 1–2 years HR, administrative, or office coordination experience.
• Experience with HRIS (e.g., Paylocity) a plus.
• Strong organizational skills and attention to detail.
• Excellent communication and discretion in handling confidential information.

Responsibilities

• Own onboarding administration for new hires and related paperwork.
• Support bi-weekly payroll and timesheet coordination.
• Coordinate culture events, celebrations, and employee engagement activities.
• Maintain HR records and assist with Change of Status filings and compliance tasks.
• Assist with policy and contract compliance reviews as needed.

Skills

HR coordination

Administrative support

Payroll support

Education

High school diploma

Associate/Bachelor preferred

Tools

Paylocity

Google Workspace

Microsoft Office

Job description

Human Resources (HR) Coordinator

Department: Mission Edge - Human Resources

Employment Type: Full Time

Location: San Diego, CA

Compensation: $24.00 - $28.00 / hour

Description

Join our dynamic Human Resources Team! At Mission Edge, our mission is to help nonprofits and small businesses maximize their social impact. By keeping our clients’ Human Resources practices sound and compliant, our HR Coordinator delivers the high-touch, strategic, and tailored support that helps our projects scale and make a real, lasting difference in the community—while giving our internal HR team that same care and attention. As a hybrid employee, you’ll enjoy the flexibility to work from home or our office, with a schedule that fits your lifestyle. We believe in creating a work environment that supports you as much as you support our clients. We’re changing the way nonprofits and small businesses do HR, offering “white-glove” support from a team of experts across the country. Our approach is cutting-edge, impactful, and rooted in making a difference—and we want YOU to be part of it! Our HR Coordinator is an agile, customer-focused, compliance-oriented professional who brings creative energy and fresh ideas to everything we do. Consistently recognized as one of the Best Places to Work in San Diego, Southern California, and the nonprofit sector, Mission Edge is looking for like-minded individuals to join our incredible team and amazing culture. Due to increased demand for our services, we’re excited to grow our HR team! Reporting to the HR Operations Manager, the HR Coordinator provides hands‑on HR support to our fiscally sponsored projects and internal team across onboarding, recruitment support, staff training coordination, compliance, payroll support, benefits administration, and other high‑touch HR projects. Just as importantly, this role is the heartbeat of our culture—keeping the energy high and our nationwide, largely remote team connected, celebrated, and engaged. This is a hybrid role that combines remote work, time at our office, and occasional onsite visits to client offices. Candidates should be based in San Diego, CA, able to commute within San Diego County, with reliable transportation.

What We Believe

• Enjoy the Journey: We know that lasting social impact doesn’t happen overnight, so we value the journey as much as the destination.
• Be Transparent: We know that an honest and open culture is fundamental, so we share information and feedback early and often.
• Never Settle: Our entrepreneurial culture means we just don’t settle for the present state of things when we know there is a better way.
• Leverage Our Circle: We’re humble and know we aren’t experts at everything, so we foster and leverage relationships in our network.
• Teach By Doing: We believe actions speak louder than words, so we are models through our behavior, both for our clients and with our coworkers.

What You'll Do

Onboarding and HR Support

• Own the administrative side of onboarding for new hires—preparing offer letters, new‑hire documents, I‑9s, and Paylocity setup ahead of time, and handling filing and recap emails afterward—while HR leadership leads the day‑of onboarding.
• Prepare, send, and file Change of Status forms, routing them to the HR Operations for Paylocity updates.
• Support the HR Operations Manager with day‑to‑day administrative tasks for internal and fiscally sponsored employees, such as filings, audits, monthly checks, etc.

Payroll and Compliance

• Help HR leadership process bi‑weekly payroll—preparing the payroll package for internal and fiscally sponsored employees and presenting it for review and final processing.
• Coordinate payroll deadline reminders with our fiscal sponsorship team, ensuring all timesheets are submitted by the deadline.
• Under the oversight of the HR Operations Manager and CHRO, prepare and complete compliance review of Master Service Agreements (MSAs) and Independent Contractor (IC) Agreements—in accordance with all applicable regulatory requirements for Mission Edge, Nonprofit Solutions, and fiscally sponsored projects.

Culture, Events, and Employee Experience

• Dream up, plan, and execute parties, retreats, and team gatherings—bringing inventive ideas, precise execution, and strong organization and communication to every event.
• Keep our nationwide, remote team connected through thoughtful virtual moments, traditions, and surprises that make distance disappear.
• Curate and mail remote goodie boxes, and champion employee appreciation—celebrating wins, birthdays, anniversaries, and running special errands (cakes, flowers, the perfect gesture) at just the right moment.
• Coordinate “Cheers for Peers” recognition and keep the office welcoming and event‑ready, including occasional storage‑unit runs.

What You'll Bring

• High school diploma required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• 1–2 years of HR, administrative, event, or office coordination experience preferred.
• Familiarity with Google Workspace, Microsoft Office, and HRIS systems (e.g., Paylocity) a plus.
• Valid driver’s license and reliable transportation for occasional errands, events, and storage‑unit runs.
• A creative thinker who colors outside the lines—bringing fun ideas, flair, and high energy to everything from big events to everyday moments.
• Enthusiastic team player committed to fostering a positive, engaging environment—especially for a remote, nationwide team.
• Outgoing and people‑first, with a genuine drive to exceed both internal and external expectations.
• Exceptional organization and attention to detail, with the ability to juggle multiple priorities in a fast‑paced environment.
• Friendly, professional written and verbal communication.
• Discretion with confidential employee information.
• No task is beneath you—you jump in wherever the team needs you, no questions asked.

What You'll Get

• Competitive hourly wage of $24–$28/hour, depending on experience
• Paid vacation, sick time, and holidays—including a paid day off for your birthday
• Paid volunteer time off
• Cell phone and internet stipend
• Retirement plan with company match
• Comprehensive health and wellness programs
• Flexible, hybrid work arrangements

Work and Life Balance

• To give your best to our clients and community, you need to feel and be your best. A healthy work‑life balance isn’t just something we encourage—it’s something we live.

Career Development

• We empower our team to innovate, experiment, and forge their own path—striking the right balance of autonomy and collaboration in a micro‑management‑free environment.

What Success Looks Like

• New hires have a smooth, warm, well‑documented onboarding from day one.
• Our team—in San Diego and across the country—feels genuinely seen, appreciated, and connected.
• Events and celebrations feel fresh, fun, and unmistakably Mission Edge, because you brought creativity and heart.
• HR records, filing, and Change of Status paperwork are accurate and current.
• You proactively spot ways to make our culture and HR practices even better—and run with them.
• Phrases like “that’s the way we’ve always done it” simply aren’t how you operate.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Physical Requirements and Work Environment: Work is performed primarily in an office setting; regularly sits at a computer station and operates electronic equipment 6 to 8 hours per day; occasionally lifts, carries and positions objects weighing up to 20 pounds; occasional local travel for errands, events, and storage unit trips. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Information

• Candidates must be local to San Diego, CA; relocation is not offered, and we’re looking to fill this role quickly.
• Must be legally authorized to work in the U.S.; sponsorship is not available.
• A pre‑employment background check is required.
• This role is classified as non‑exempt and hourly and is eligible for overtime in accordance with applicable law.

Mission Edge San Diego provides equal employment opportunities to all employees and applicants without regard to race, color, religion, national origin, ancestry, gender, sex, gender identity or expression, age, medical condition, sexual orientation, marital status, citizenship, pregnancy, physical or mental disability, genetic information, veteran status, military status, caregiver status or any other characteristic protected by federal, state or local laws.