HR Operations Specialist

Eastridge Workforce Solutions; San Diego (CA); On-site; USD 66,000 - 90,000; Full time

Job summary

We are seeking an HR Operations Specialist for a mission-driven nonprofit in San Diego, CA. The role focuses on Paycom/HRIS administration, HR data and reporting, compliance coordination, and HR department support.

You will independently own assigned processes and partner with HR, Payroll, Accounting, IT, and external vendors to drive process improvements and accurate execution across HR operations.

Qualifications

• Strong HR data and reporting skills with attention to detail.
• Experience with HRIS administration and data integrity.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Perform day-to-day Paycom administration and data maintenance.
• Design and run recurring and ad hoc HR reports and analytics.
• Maintain HRIS data integrity and documentation.
• Coordinate HR compliance activities and deadlines.
• Support leave, benefits, and safety programs as needed.
• Collaborate with Payroll, Accounting, IT and vendors to troubleshoot issues.

Skills

HR data & reporting

Attention to detail

Multi-tasking / project management

Communication skills

Education

Bachelor's degree or equivalent

Tools

Paycom

Job description

Job Title: HR Operations Specialist

Location: San Diego, CA

Salary Pay Range and Other Compensation: $78,000 annually

Employment Type: Full-Time | Direct Hire

FLSA Status: Exempt

Schedule: Onsite, 5 days per week

About the Role

We are seeking an HR Operations Specialist to join a mission-driven nonprofit organization in San Diego dedicated to making a meaningful impact in the community. This is a broad HR operations role with a strong focus on Paycom/HRIS administration, HR data and reporting, compliance coordination, and HR department business support. The HR Operations Specialist will independently own assigned processes and projects while partnering closely with HR, Payroll, Accounting, IT, and external vendors. The ideal candidate is highly systems-oriented, analytical, and detail-focused, with the ability to improve processes and ensure accurate, dependable execution across HR operations.

Essential Duties and Responsibilities

• Perform day-to-day Paycom administration, including employee data maintenance, validation, audits, and troubleshooting of system and user issues
• Support process improvements and implementation of new Paycom functionality
• Maintain accurate employee records, databases, and tracking systems within Paycom and related HRIS platforms
• Design and run recurring, ad hoc, and custom HR reports related to employee data, HR programs, and operational metrics
• Track HR metrics, identify discrepancies and trends, and recommend opportunities for improvement
• Use Excel and other tools to organize, analyze, and communicate HR data
• Maintain the HR compliance calendar and coordinate compliance requirements and deadlines
• Lead assigned compliance activities, documentation, reporting, and filings
• Coordinate MVR checks, required workplace postings, and related HR documentation
• Manage HR-related invoices, purchasing, credit card and expense reconciliations, account setup, and other departmental administrative activities
• Partner with Payroll and Accounting to troubleshoot HR business administration matters
• Support workplace health and safety programs, including recordkeeping, reporting, Cal/OSHA logs, and Safety Committee activities
• Provide operational support for leave and benefits administration as needed
• Independently own assigned HR projects and initiatives and identify opportunities to improve HR systems, processes, efficiency, and service delivery
• Develop and maintain HR process documentation, procedures, job aids, and SharePoint resources
• Provide support for employee lifecycle and performance management processes as assigned

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Organizational Development, or a related field preferred; equivalent combination of education, training, and relevant professional experience may be considered
• Minimum of 3 years of progressively responsible experience supporting Human Resources programs, operations, administration, or related HR functions
• Proficient experience using Paycom required
• Experience with HRIS administration, reporting, and data integrity strongly preferred
• Experience supporting HR compliance, business administration, workplace safety, leave administration, or benefits administration preferred
• Experience within a nonprofit, healthcare, social services, multi-site, or similarly complex operational environment preferred
• SHRM-CP, SHRM-SCP, PHR, or SPHR certification preferred but not required
• Strong HR data and reporting skills, including the ability to use Excel to organize and analyze information
• Strong attention to detail with the ability to maintain accurate HR records, reports, and documentation
• Ability to independently manage multiple priorities, deadlines, projects, and competing requests
• Strong written and verbal communication skills with the ability to collaborate across HR and other business functions
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive employee information

Disclaimer

The compensation and benefits information in this posting represent a good faith and reasonable estimate of what it might pay for this position. This information may be modified at any time, subject to applicable law.

Equal Opportunity Employer

Eastridge Workforce Solutions is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity, and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Eastridge Workforce Solutions also prohibits harassment or retaliation of applicants or employees based on any of these protected categories. It is our policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions

Massachusetts Candidates

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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