Human Resources Hiring Specialist

NaphCare, Inc.; Birmingham (AL); On-site; USD 42,000 - 52,000; Full time

Job summary

NaphCare, Inc. is seeking a Human Resources Hiring Specialist at our Corporate Headquarters in Birmingham, AL. This role focuses on expediting the hiring process by partnering with Talent Acquisition to guide candidates through onboarding and clearance to begin employment.

The position involves collecting new hire documents, coordinating with candidates, and supporting onboarding activities, including verification of credentials and benefits explanation.

Qualifications

• Two years of college preferred.
• HS diploma or GED with 1 year clerical healthcare experience preferred.
• Strong written and verbal communication skills.
• Ability to manage stressful situations in a fast-paced HR setting.
• Experience in HR workflows and processes.

Responsibilities

• Collect and organize new hire documents after offer.
• Communicate with the new hire via texting, email, and phone.
• Enter the Staff Profile Form and related data in systems.
• Verify medical licenses and credentials.
• Order and manage drug screening and background checks.

Skills

Written & verbal communication

Stress management

HR department experience

HRIS proficiency

MS Office proficiency

Interpersonal skills

Education

Some college preferred

HS diploma or GED with 1 year clerical healthcare experience

Tools

HRIS

ATS

Job description

NaphCare is currently hiring a Human Resources Hiring Specialist to join our team at our Corporate Headquarters located in Birmingham, AL. The Hiring Specialist is responsible for performing clerical and administrative tasks to facilitate an exceptional onboarding experience to candidates and support the Talent Acquisition Team. This role focuses on expediting the hiring process by partnering with Talent Acquisition to guide candidates successfully through the onboarding and clearance process to begin employment with NaphCare.

Responsibilities

• Once offer is accepted by a candidate begin the collection of new hire documents.
• Communicate with the new hire via texting, email, and phone
• Collect and upload copy of signed offer letter
• Enter the Staff Profile Form
• Enters any additional requests (if applicable)
• IT Requests (Software and Equipment Needs, Network Access, Remote Access)
• HR Requests (HRS Access, Budget Access)
• TA Requests (ATS Access)
• Assist with the verification of medical licenses and credentials.
• Order and manage drug screening and background check process
• Manage flow of new hire documents through applicant tracking system.
• Upload documents into ATS as they are received.
• Assist the facility in onboarding new hires
• Work with site to coordinate Start Date
• 1st Day Instructions
• Orientation and Training
• Assist marketing team with social media and other recruiting efforts
• Process new employee relocation reimbursements
• Provide sourcing support to the recruiting team, when needed
• Be knowledgeable and be able to explain company benefits, policies and parameters positions.
• Maintains contact with candidates throughout the hiring process up until their start date.
• Notify and provide updates to the TA Team and Hiring Managers regularly.

Qualifications

• Two years of college preferred. High School diploma or GED certificate with one (1) year clerical experience in a healthcare setting preferred.
• Must possess strong written communication and verbal skills, good judgment and be able to manage stressful situations.
• 1-3 yrs previous work experience in an HR department, excellent understanding of HR workflows.
• The ability to work effectively in a fast-paced, results-oriented environment
• Strong communication, interpersonal and presentation skills (verbal and written).
• HRIS and MS Office Suite proficient.

Why Join NaphCare?

NaphCare is one of the largest providers of healthcare services to correctional facilities throughout the US and we are growing. If you have never considered a career in correctional healthcare, now may be the time. In addition to competitive salaries and generous employee benefits, we strongly support career advancement within the company.

NaphCare Benefits For Full-Time Employees Include

• Health, dental & vision insurance that starts day one!
• Prescriptions free of charge through our health plan, beginning day one!
• Lowest Cost Benefits!
• Employee Assistance Program (EAP) services
• 401K and Roth with company contribution that starts day one!
• Tuition Assistance
• Referral bonuses
• Term life insurance at no cost to the employee
• Generous paid time off & paid holidays
• Free continuing education and CMEs

Equal Opportunity Employer: disability/veteran

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