Human Resources Coordinator - Internal Only

University Of The, Inc.arnate Word; San Antonio (TX); Hybrid; USD 43,000 - 44,000; Full time

Job summary

University of the Incarnate Word is seeking a Human Resources Coordinator (Internal Only) to support the Office of Human Resources across the employee lifecycle. You will coordinate onboarding, benefits overview, system access, and credential distribution, while ensuring compliance with federal regulations.

Responsibilities include maintaining HR data integrity, handling personnel actions, assisting with benefits and payroll administration, and supporting HR initiatives and employee engagement

Qualifications

• High school diploma or GED or equivalent required.
• Two years of related work experience.
• Experience with HRIS, ATS, and electronic document management systems.
• Knowledge of employment laws, HR best practices, and compliance preferred.

Responsibilities

• Coordinate onboarding activities for new employees, including orientation and benefits overview.
• Ensure timely completion of Form I-9 documentation.
• Process employee status changes (promotions, transfers, changes).
• Coordinate off-boarding (separations, resignations, retirements).
• Serve as a resource for HR processes, policies, benefits, and inquiries.

Skills

Excellent verbal/written/interpersonal

Customer service

Organizational skills

Prioritize multiple tasks

MS Word/Excel/Outlook/PowerPoint

HRIS/ATS proficiency

Data analysis

Collaboration across diverse teams

Education

High school diploma or GED

Tools

HRIS

ATS

Electronic document management systems

Job description

Human Resources Coordinator - Internal Only

Please see Special Instructions for more details.

This is an internal opening and only current employees of UIW are eligible to apply.

Position Information

Position Title

Position Title Human Resources Coordinator - Internal Only

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Human Resources Coordinator plays a key role in supporting the day-to-day operations of the Office of Human Resources by coordinating activities throughout the employee lifecycle. This position serves as a primary point of contact for employees, supervisors, and applicants regarding HR processes and programs while ensuring data integrity, compliance, and excellent customer service. The HR Coordinator administers onboarding and offboarding activities, maintains employee records, processes personnel actions, supports benefits and payroll administration, and assists with HR initiatives and employee engagement programs. The Human Resources Coordinator reports to the Director of HRIS and Compensation.

This is an internal opening and only current employees of UIW are eligible to apply.

UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duty Name

Job Duty Name Employee Lifecycle Administration

Description of Job Duties

• Coordinate and administer onboarding activities for new employees, including orientation, benefits overview, system access, and credential distribution.
• Ensure timely and compliant completion of Form I-9 documentation in accordance with federal regulations.
• Process employee status changes, including promotions, transfers, reassignments, compensation changes, and organizational updates.
• Coordinate off-boarding activities for employee separations, including voluntary resignations, involuntary terminations, and retirements.
• Serve as a resource for employees regarding HR processes, policies, benefits, and employment-related inquiries, escalating complex issues as appropriate.

Job Duty Name

Job Duty Name HRIS and Records Management

Description of Job Duties

• Maintain accurate and up-to-date employee data within the Human Resources Information System ( HRIS ).
• Monitor data integrity and perform routine audits to ensure accuracy, completeness, and compliance with organizational and regulatory requirements.
• Maintain employee personnel files and supporting documentation, including employment agreements, payroll authorizations, and personnel action forms.
• Assist with position control processes, position code management, and organizational structure updates.
• Generate and maintain HR reports and records as needed.

Job Duty Name

Job Duty Name Compliance and HR Operations

Description of Job Duties

• Conduct periodic audits of employee records, HR transactions, and documentation to support compliance efforts.
• Ensure adherence to applicable employment laws, regulations, and institutional policies.
• Process payroll authorizations and personnel transactions in a timely and accurate manner.
• Manage affiliate and non-employee access requests in accordance with institutional procedures.

Job Duty Name

Job Duty Name Employee Engagement and Program Support

Description of Job Duties

• Support HR-sponsored programs and events, including employee recognition initiatives, appreciation events, and Open Enrollment.
• Assist with communication and coordination of HR programs, policies, and initiatives.
• Collaborate with HR team members to improve processes, enhance employee experience, and support departmental goals.

Job Duty Name

Job Duty Name Other Duties

Description of Job Duties

• Participate in special projects and departmental initiatives.
• Perform other duties as assigned.

Knowledge Skills and Abilities

• Excellent verbal, written, and interpersonal communication skills.
• Ability to provide exceptional customer service while handling sensitive and confidential information with discretion and professionalism.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to prioritize multiple tasks, manage deadlines, and adapt to changing priorities.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to quickly learn and effectively use human resources information systems ( HRIS ) and applicant tracking systems.
• Ability to analyze data, identify discrepancies, and perform audits.
• Demonstrated ability to work collaboratively with employees, managers, and external stakeholders.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .

High School Diploma or GED equivalent.

Two (2) years of related work experience.

• Experience with human resources administration and employee lifecycle processes.
• Experience working with HRIS , applicant tracking systems ( ATS ), and electronic document management systems.
• Knowledge of employment laws, HR best practices, and compliance requirements preferred.

None.

Typically Monday through Friday from 8 am to 5 pm with extended hours as needed to meet departmental goals.

• Ability to lift up to 15lbs of event/office supplies.
• Ability to reach overhead, bend, squat to retrieve event materials.
• Ability to push/pull event carts/wagons holding up to 50lbs.
• Ability to actively engage in events for extended periods of time.
• Ability to regularly move about campus and event venues to actively engage faculty/staff/guests, as well as attend meetings on and off campus.

Posting Number AS2321PO

Number of Vacancies 1

Job Type Full Time

Job Category Staff (non-exempt)

Desired Start Date 10/16/2026

Reports to Director of Compensation and HRIS

Salary $43,000 - $43,680 Annualized

Open Date 09/25/2026

Close Date 09/29/2026

No

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Letter of Recommendation 1
• Letter of Recommendation 2
• Letter of Recommendation 3
• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • UIW Website
  • HigherEdJobs.com
  • Indeed
  • LinkedIn
  • WorkplaceDiversity.com
  • HispanicDiversity.com
  • BlackJobCenter.com
  • WomensJobCenter.com
  • VeteransConnect.com
  • Personal Referral
  • Employee Referral
  • Other
• * This position is open to current employees of UIW only. Are you a current employee of UIW?
  • No
  • Yes
• * What is your highest level of education achieved?
  • Less than High School Education or GED equivalent
  • High School Education or GED equivalent
  • Some college
  • Associate's Degree
  • Bachelor's Degree or above
• * How many years of experience do you have providing direct support in an HR office or working in a closely related relevant environment?
  • Less than 2 years
  • 2 years
  • 3 years
  • 4 years
  • 5 or more years
• * Describe you experience working in a complex office or related environment where attention to detail was regularly applied. (Open Ended Question)
• * Rate your experience in Microsoft Outlook, Word, Excel, PowerPoint, and Teams using the following rating scale for each application: (0) no experience; (1) minimal experience; (2) limited experience; (3) proficient experience; (4) advanced experience; and (5) expert experience. Indicate any special skills in each such as pivot tables, Vlookup, etc... (Open Ended Question)
• * Describe your Banner experience. (Open Ended Question)
• * Describe your experience working with HR information systems and applicant tracking systems. (Open Ended Question)