Human Resources Coordinator | Full Time

Omni Hotels & Resorts; Florida; On-site; USD 38,000 - 48,000; Full time

Job summary

Omni Amelia Island Resort & Spa is seeking an HR Assistant to provide clerical and administrative support to the Human Resources Director and leadership team. The role includes greeting associates, processing new hire paperwork, data entry in Dayforce, and coordinating orientation.

Qualifications include bilingual ability (Spanish preferred), 1 year HR experience, and strong MS Office skills. A college degree is preferred, with a focus on hospitality or HR.

Qualifications

• Minimum 1 year HR experience preferred.
• Bi-Lingual preferred.
• College degree preferred, in hospitality or HR.
• High level of written and verbal communication skills.
• Ability to work in a fast-paced environment while handling tasks.
• Must communicate in English; Spanish preferred for guest interactions.

Responsibilities

• Greet guests warmly at the Associate Services Center.
• Provide administrative support to the HR Director and HR leadership.
• Coordinate new hire orientation and ensure all paperwork is complete.
• Data entry of all new hires into HRIS.
• Maintain department logs, binders, and employee files.
• Develop associate communications via newsletters, calendars, and postings.
• Enter and maintain associate data into Dayforce (HRIS).
• Answer phones and emails; type memos and correspondence.
• Support associate events planned by HR.

Skills

Communication skills

MS Office

English fluency

Spanish language

Education

College degree preferred (hospitality or HR)

Tools

Dayforce HRIS

Microsoft Office

Job description

Omni Amelia Island Resort & Spa

At Omni Amelia Island Resort & Spa, guests enjoy 3.5 miles of beach, scenic marshlands, luxurious oceanfront accommodations, world-class golf, dining, family-friendly activities and a full-service spa.

Our associates are part of a dynamic, supportive team that values respect, gratitude, and empowerment. We offer hands-on training, growth opportunities, and the pride of working for a company known for exceptional service. If you're friendly, motivated, and passionate about serving others, Omni Amelia Island Resort & Spa may be your perfect fit.

Overview

To provide clerical and administrative support to the Human Resources Director, and Human Resources leadership team. To support the Human Resource function by providing a warm greeting and environment for all associates in the Associate Services Center. Bi-Lingual Preferred

Responsibilities

• Professionally and warmly meet and greet all guests to ASC
• Provide administrative support to HR Director and HR leadership
• Coordinates new hire orientation of new hires and ensures all paperwork is complete and all documents are received.
• Data entry of all new hires.
• Assist with processing of new hire paperwork.
• Maintain department logs, binders, and employee files.
• Develop associate communications network within the hotel, via weekly newsletter, monthly calendar, bulletin boards, posters, and flyers.
• Enter and maintain all associate data into Dayforce (HRIS).
• Answer phones and email inquiries. Type memos and other correspondence.
• Maintain orderliness of office supplies and equipment.
• Participates in planning and execution of associate events planned by the Human Resources Department.
• Champions Omni culture on property, and enthusiastically promotes opportunities within the hotel and company.
• Facilitate a culture of praise and recognition by assisting with the implementation of various employee recognition programs.
• Manager associate locker and lock distribution.
• Participate in the Hotel Orientation Program.
• Collect, sort, and distribute office mail.
• Complete other duties as assigned by management

Qualifications

• Minimum 1-year human resources experience preferred.
• Bi-Lingual Preferred.
• College Degree preferred, preferably in hospitality or human resources.
• High level of written and verbal communication skills.
• The ability to work in a fast-paced high-pressure work environment while executing delegated tasks and assignments.
• Ability to clearly and pleasantly communicate both verbally and in writing in English with guests, management, and co-workers, both in person and by telephone.
• Must have strong computer skills, including advanced proficiency in Microsoft Office programs, Internet research, and the ability to quickly learn new software.
• Must be able to work independently and successfully complete projects with minimal oversight.
• Exceptional organizational skills with the ability to prioritize and multi-task effectively.
• Highly motivated self-starter focused on quality, organization, guest service and teamwork.
• Must be able to maintain a professional appearance and create a welcoming environment for potential and current associates.
• Must be willing to work a flexible schedule to include evenings and weekends as needed.
• Excellent communication skills required. Ability to speak Spanish, strongly preferred.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.