Human Resources Coordinator

Alzheimer; West Palm Beach (FL); On-site; USD 43,000 - 62,000; Full time

Job summary

Alzheimer is seeking an Human Resources Coordinator to manage daily HR department functions including hiring, interviewing, payroll, benefits, and leave administration. The role enforces policies, maintains confidential information, and ensures HIPAA compliance across day centers.

Responsibilities include recruiting staff and volunteers, coordinating background checks and onboarding, maintaining OSHA logs, and administering employee relations and training programs.

Qualifications

• Excellent verbal and written communication.
• Strong interpersonal, negotiation, and conflict resolution abilities.
• Excellent organizational and detail-oriented work style.
• Effective time management with ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to maintain integrity and confidentiality.
• Knowledge of employment laws and regulations.
• Proficient in Microsoft Office and HRIS systems.

Responsibilities

• Recruit staff and volunteers; conduct interviews and support hiring.
• Administer pay, benefits, and leave; enforce policies.
• Maintain confidentiality and HIPAA compliance for day centers.
• Oversee HRIS operations and background checks.
• Coordinate new hire orientation and employee recognition.
• Follows up on volunteer inquiries; recruit and screen volunteers.
• Attend health/community fairs to recruit volunteers.
• Support fundraising projects by providing volunteers for events.

Skills

Verbal communication

Written communication

Interpersonal skills

Negotiation

Conflict resolution

Organizational skills

Time management

Analytical skills

Problem solving

Prioritization

Integrity & confidentiality

Employment law knowledge

Microsoft Office

HRIS systems

Tools

Microsoft Office Suite

HRIS systems

Job description

The Human Resources Coordinator will run the daily functions of the Human Resource department which includes hiring and interviewing, administering pay, benefits, and leave as well as enforcing company policies and practices. As part of these administrative functions, sound business practices and skills are incorporated, and all details are kept confidential to ensure the integrity of the department's functions and to ensure the smooth flow of work throughout the organization.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
• Supports the Director of Human Resources in the recruitment of staff and volunteers. Specifically, recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.
• Ensure the Organization’s culture is communicated and maintained by insuring good will and morale.
• Maintain good working relationships with all employees and insuring that the department is a haven of confidential and trusting environment which is the bridge for management and all employees to be unified in mission, values, philosophy and vision of the Organization.
• Overseeing the daily operation of our HR Information System
• Conducts and/or acquires background checks and employee eligibility verifications.
• Implements and coordinates (in collaboration with the Director of HR) new hire orientation and employee recognition programs.
• Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.
• Ensures proper documentation is forwarded to Day Cares for inclusion in QA Book, also scans QA information into corresponding day center’s electronic file for HIPAA compliance.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the Director of HR.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Generates COBRA notification for health & dental insurance and end of coverage notifications for terminated employees with Aflac/Guardian Life Insurance.
• Maintains OSHA log.
• Follows up on all volunteer inquiries. Recruits, screens volunteers and recommends assignments that will make the best use of individual talents within ACC.
• Processes background checks and TB testing on volunteers and enforces governmental protocol when appropriate.
• Attends health and/or community fairs calendar to recruit volunteers.
• Participates in Alzheimer’s Community Care fundraising projects by supplying volunteers for special events and community activities including planning, organizing, and staffing volunteers. Evaluates programs and projects, suggests/makes improvements as needed.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems.