HR Coordinator

Yona Solutions; Des Plaines (IL); On-site; USD 52,000 - 66,000; Full time

Job summary

Yona Solutions is seeking an HR Coordinator to provide administrative and operational support across HR programs. The role ensures accurate employee information, coordinates terminations, rehires, background checks, leaves, and offers letters, and supports audits and compliance reporting.

The HR Coordinator partners with HR leadership and facility teams to resolve routine employee matters and to ensure timely, accurate completion of HR activities.

Qualifications

• Bachelor's degree in human resources or related field, or equivalent experience.
• Two years of related HR or administrative experience preferred.
• MS Office suite and HRIS proficiency; strong organizational skills.

Responsibilities

• Supports compilation, maintenance, and reporting of HR metrics and workforce data.
• Maintains employee records; handles terminations, rehires, background checks, leaves, and offer letters.
• Assists with audits, compliance, and documentation accuracy.
• Coordinates leaves of absence, unemployment claims, and relevant notices.
• Helps prepare, review, and issue employment documentation and OSHA records.

Skills

Attendance and Punctuality

Adaptability

Communication

Organization

Confidentiality

Language Ability

Reasoning Ability

Customer and Personal Service

Interpersonal

Quality Management

Dependability

Professionalism

Education

Bachelor's degree in human resources or related field

Two years of related human resources or administrative experience

SHRM-CP credential preferred

Tools

MS Excel

Word

PowerPoint

HRIS

Learning management systems

Job description

The HR Coordinator provides administrative and operational support across human resources programs and processes. This role maintains accurate employee information and records; coordinates transactions such as terminations, rehires, background checks, leaves of absence, and offer letters; supports compliance reporting and audits; and maintains assigned training and access systems.

The HR Coordinator partners with HR leadership and facility teams to resolve routine employee matters and ensure timely, accurate completion of HR activities.

ESSENTIAL JOB FUNCTIONS

Supports the compilation, maintenance, and reporting of HR metrics and related workforce data.

• Processes employee terminations accurately and timely, including required system updates and documentation.
• Initiates, monitors, and documents background checks and applicable registry verifications.
• Prepares regular reports and additional reports when requested by HR leadership or other authorized team members.
• Completes routine HR, employee-file, and compliance audits; identifies missing or inaccurate information and follows through on corrections.
• Maintains Relias records, the HR master spreadsheet, and assigned access information in Prism.
• Coordinates and tracks union payments and related administrative documentation.
• Coordinates the administrative aspects of leaves of absence, maintains documentation, and communicates status updates to appropriate parties.
• Responds to unemployment insurance claims and submits requested information within established deadlines.
• Assists with preparing, reviewing, and issuing offer letters and related employment documentation.
• Maintains OSHA logs and supporting records in accordance with established procedures and applicable requirements.
• Responds to routine, low-level HR cases; documents actions taken and escalates matters when appropriate.
• Reviews the No Pay List, follows up with responsible parties, and helps resolve outstanding items.
• Completes updates to facility folders and helps ensure required HR documents are accurate, current, and properly organized.
• Processes rehires for non-salaried employees and confirms required approvals and documentation are complete.
• Coordinates the Choose My Gift program and related employee communications and records.
• Identifies recurring errors and trends and communicates findings to HR leadership to support process improvement and training.
• Participates in problem solving, special projects, and continuous improvement of HR processes.
• Communicates across departments and facilities to ensure timely completion of assigned tasks.
• Maintains confidentiality and protects sensitive employee and company information.
• Interacts appropriately with all personnel, guests, vendors, residents, and client staff.
• Complies with all industry, federal, and state guidelines pertaining to human resource practices.
• Represents Yona in a positive manner and is pleasant, tactful, courteous, and cooperative with supervisors, co-workers, residents, and client staff.
• Complies with all policies and procedures.
• Performs other HR Coordinator duties as assigned.

EDUCATION and EXPERIENCE

an equivalent combination of education, training and experience will be considered.

• Bachelor's degree in human resources or related field and/or equivalent experience preferred.
• At least two years of related human resources or administrative experience preferred.
• Strong computer skills required.
• MS Excel, Word, and PowerPoint experience required.
• Experience with HRIS, learning management, or workforce-management systems preferred.
• SHRM-CP credential preferred.
• Bilingual – Spanish, Creole, etc. preferred.

KNOWLEDGE, SKILLS and ABILITIES

• Attendance and Punctuality - Must be able to be at work on time. Ensures work responsibilities are covered when absent and meets all attendance standards and requirements.
• Adaptability - Must be able to function effectively in a fast-paced, rapidly growing, entrepreneurial environment.
• Communication - Must have strong verbal and written communication skills and communicate professionally with employees and leaders at all levels.
• Organization - Must be able to prioritize competing deadlines, maintain accurate records, and follow assignments through to completion.
• Confidentiality - Must use discretion and safeguard confidential employee and company information.
• Language Ability - Must be able to read, write, and speak English so as to be understood effectively by another individual and follow oral and written instructions.
• Reasoning Ability - Must be able to apply common-sense understanding to day-to-day tasks and recognize when an issue requires escalation.
• Customer and Personal Service - Must be pleasant, tactful, courteous, and responsive.
• Interpersonal - Must have the ability to cooperate with other employees and work effectively across departments and facilities.
• Quality Management - Must be able to accomplish responsibilities independently after the training period is completed while maintaining accuracy and attention to detail.
• Dependability - Completes tasks on time or notifies the appropriate person with an alternate plan. Must be a self-starter, flexible team player, and demonstrate a strong work ethic.
• Professionalism - Treats others with respect and consideration regardless of their status or position and accepts responsibility for own actions.
• Must provide a criminal background check.

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