Human Resources Coordinator

Kids for the Future; Tampa (FL); On-site; USD 42,000 - 52,000; Full time

Job summary

Kids for the Future in Tampa, FL is seeking a Human Resources Coordinator to provide administrative support to the HR department, assisting with recruiting coordination, onboarding, HR record maintenance, benefits support, training coordination, and employee engagement activities.

The role ensures accurate HR documentation, supports company policies, and delivers excellent service to employees and managers while maintaining confidentiality of information.

Qualifications

• Excellent verbal and written communication.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn HRIS (UKG Ready).

Responsibilities

• Assist with posting open positions, reviewing applications, and coordinating candidate interviews.
• Schedule interviews and communicate with candidates throughout the recruiting process.
• Support new hire onboarding activities including preparation of new hire paperwork, background checks, employment verification, and orientation scheduling.
• Maintain applicant tracking system records and ensure recruiting documentation is accurate and complete.
• Maintain employee files and HR records in accordance with company policies and compliance requirements.
• Process employee changes including new hires, status changes, terminations, and personal information updates.
• Assist with HRIS data entry and maintain accurate employee information.
• Prepare routine HR reports and spreadsheets as needed.
• Provide administrative support for employee benefits programs including enrollment, changes, and employee questions.
• Assist with payroll-related data collection including timekeeping updates, employee changes, and documentation.
• Support leave administration processes by maintaining records and routing requests appropriately.
• Coordinate employee training activities including scheduling, tracking completion, and maintaining training records.
• Assist with employee recognition programs and engagement activities.
• Respond to routine employee questions regarding HR policies, procedures, and available resources.
• Escalate complex employee concerns to the appropriate HR team member.
• Assist with maintaining compliance documentation including required training records, certifications, and employee acknowledgements.
• Support HR audits by organizing documentation and maintaining accurate records.
• Maintain awareness of company policies and HR procedures.
• Provide administrative support for HR projects and initiatives.
• Assist with employee communications and HR announcements.
• Maintain confidentiality of employee and company information.
• Perform other duties as assigned.

Skills

Communication skills

Interpersonal skills

Organizational skills

Time management

Analytical skills

Confidentiality

HRIS experience

Microsoft Office

Tools

Microsoft Office

HRIS UKG Ready

Job description

• Location 8403 Sunstate Street,Tampa, FL, 33634,United States
• Base Pay $20.00 - $25.00 / Hour
• Job Category Employee, Human Resources, Administration
• Relocation Expense Covered No
• Employee Type FT Non-Exempt
• Manage Others No

Job Description:

The Human Resources Coordinator provides administrative support to the Human Resources department and assists with daily HR operations including recruiting coordination, employee onboarding, HR record maintenance, benefits support, training coordination, and employee engagement activities.

This position is responsible for ensuring accurate HR documentation, supporting company policies and procedures, and providing excellent customer service to employees and managers while maintaining confidentiality of employee information.

Basic Functions:

• Assist with posting open positions, reviewing applications, and coordinating candidate interviews.
• Schedule interviews and communicate with candidates throughout the recruiting process.
• Support new hire onboarding activities including preparation of new hire paperwork, background checks, employment verification, and orientation scheduling.
• Maintain applicant tracking system records and ensure recruiting documentation is accurate and complete.

HR Administration & Records Management

• Maintain employee files and HR records in accordance with company policies and compliance requirements.
• Process employee changes including new hires, status changes, terminations, and personal information updates.
• Assist with HRIS data entry and maintain accurate employee information.
• Prepare routine HR reports and spreadsheets as needed.

Benefits & Payroll Support

• Provide administrative support for employee benefits programs including enrollment, changes, and employee questions.
• Assist with payroll-related data collection including timekeeping updates, employee changes, and documentation.
• Support leave administration processes by maintaining records and routing requests appropriately.

Training & Employee Support

• Coordinate employee training activities including scheduling, tracking completion, and maintaining training records.
• Assist with employee recognition programs and engagement activities.
• Respond to routine employee questions regarding HR policies, procedures, and available resources.
• Escalate complex employee concerns to the appropriate HR team member.

Compliance Support

• Assist with maintaining compliance documentation including required training records, certifications, and employee acknowledgements.
• Support HR audits by organizing documentation and maintaining accurate records.
• Maintain awareness of company policies and HR procedures.

General HR Support

• Provide administrative support for HR projects and initiatives.
• Assist with employee communications and HR announcements.
• Maintain confidentiality of employee and company information.
• Perform other duties as assigned.

Requirements

Knowledge, Skills, and/or Abilities Required:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s HRIS (UKG Ready).

Summary

Job Description:

The Human Resources Coordinator provides administrative support to the Human Resources department and assists with daily HR operations including recruiting coordination, employee onboarding, HR record maintenance, benefits support, training coordination, and employee engagement activities.

This position is responsible for ensuring accurate HR documentation, supporting company policies and procedures, and providing excellent customer service to employees and managers while maintaining confidentiality of employee information .