Human Resources Coordinator

Enchantment Resort; Sedona (AZ); On-site; USD 42,000 - 52,000; Full time

Job summary

Enchantment Resort is seeking a proactive HR administrative assistant to support the Human Resources department in daily operations, onboarding, and data entry. You will greet team members, manage files, and handle ADP queries with discretion.

Ideal candidates provide solid office experience, strong communication skills, and a welcoming presence to all guests and staff in a hospitality environment. This is a full-time onsite role in Sedona, AZ.

Qualifications

• High school diploma or equivalent required; some college preferred.
• At least 2+ years office experience with strong organizational skills.
• Prior supervisory experience is helpful in a hotel HR setting.
• Excellent written and verbal communication skills; ability to maintain confidentiality.

Responsibilities

• Greet and assist incoming team members at the HR department.
• Assist Recruiting Manager with applicants and job postings.
• Enroll new hires into time clock; help with name tags and uniforms.
• Serve as HR point person for ADP questions and data input.
• Track programs and ensure compliance for spa licenses and training.
• Respond to HR questions and direct to the appropriate HR team member.
• Scan documents and manage team member files and forms.
• Data entry of HR items into ADP system.
• Coordinate team member anniversaries, birthdays, and rewards programs.
• Prepare forms, flyers and run reports as needed.
• Maintain communication boards and company postings.
• Assist Training Manager with orientation packets and day-2 materials.
• Support HR events like awards, parties, and gatherings.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Office experience

Customer service

Computer skills

Welcoming presence

Supervisory experience

Education

High school diploma or equivalent

Some college coursework

Tools

ADP

Time clock system

MS Office

Job description

Are you outgoing, energetic, passionate, and authentic? Enchantment is the perfect spot for you!

At Enchantment, we work together to create and deliver personalized extraordinary experiences for all guests and team members here at the resort. Our culture is fast-paced, collaborative, inclusive, engaging, and we have one of the best views you'll ever find! Come join us!

How you will enjoy your day

Assist the Human Resources Department in all aspects of administration. Provides the welcoming presence for all incoming team members and upholds strict confidentiality.

Work Performed

1. Greets all team members arriving to the department.
2. Assists the Recruiting Manager with applicants and refreshing of jobs.
3. Enrolls new hires into time clock, assist with getting name tags/uniforms, gate stickers and tracking referrals.
4. Be the HR point person for ADP questions and data input.
5. Track various programs and ensure compliance; spa licenses, FHC, and other training, etc.
6. Assist team members with HR related questions and direct them to the appropriate HR team member.
7. Responsible for scanning, including PAF's, new hire forms and team member file information.
8. Data entry of HR related items into ADP system.
9. Responsible for programs such as team member anniversaries and birthday cards, team member lockers, Star Rewards, shoes for crews, team member restaurant and room requests, etc.
10. Confirm attendees for new hire orientation.
11. Create forms, flyers and run reports as needed.
12. Responsible for keeping communication boards up to date.
13. Star Rewards Program
14. Weekly lunch menu posting
15. Our people postings
16. Assist Training Manager with new hire orientation and day 2 orientation training packets.
17. Assist Human Resources Manager with events, such as 5-star, leader of quarter and leader/team member of the year, annual picnic, Christmas party, etc.
18. Other duties as assigned.

Supervision Exercised

None

Supervision Received

Human Resources Manager, Recruitment & Housing Manager and Director of Human Resources.

Responsibility & Authority

1. Responsible for maintaining confidentiality in the Human Resources Department.
2. Maintaining and ordering office supplies and keeping office running smoothly.
3. Offer letters, orientations, TBNT, and I-9 process.

Minimum Requirements

High school education or equivalent. Some college preferred. Must have 2+ years’ office experience. Prior supervisory skills and hotel/resort experience helpful. Must have strong organizational skills, excellent written and verbal communication skills and be able to perform and prioritize multiple tasks with ease. Computer skills required. Welcoming presence is a must.

80% Sitting

20% Walking, standing and bending

Lifting/Carrying up to 50 lbs.

Hearing and Manual dexterity

Distance vision 1-3 feet