Human Resources Coordinator

Mii Amo; Sedona (AZ); On-site; USD 42,000 - 55,000; Full time

Job summary

Enchantment in Sedona is seeking an energetic Human Resources Administrative Assistant to support all HR operations. You will welcome incoming team members, assist the Recruiting Manager, enroll new hires, and act as the ADP help desk for data input and questions.

Responsibilities include processing forms, maintaining confidential files, coordinating orientation, tracking training, and supporting HR events and programs.

Qualifications

• Must have strong organizational skills and excellent written and verbal communication.
• Welcoming presence is required to greet and assist team members.
• Computer skills are required for data entry and form processing.
• Prior experience in office environments is advantageous in a hotel/resort setting.

Responsibilities

• Greets all team members arriving to the department.
• Assists the Recruiting Manager with applicants and refreshing of jobs.
• Enrolls new hires into time clock and helps with name tags and uniforms.
• Be the HR point person for ADP questions and data input.
• Track programs and ensure compliance; spa licenses and training.
• Assist team members with HR questions and direct them to the right HR staff.
• Scan and file HR documents, including PAFs and new hire forms.
• Data entry of HR items into the ADP system.
• Manage programs like anniversaries, birthday cards, Star Rewards.
• Confirm attendees for new hire orientation.
• Create forms, flyers and run reports as needed.
• Keep communication boards up to date.
• Star Rewards Program.
• Weekly lunch menu posting.
• Our people postings.
• Assist Training Manager with orientation packets.
• Assist HR Manager with events (awards, picnic, parties).
• Other duties as assigned.

Skills

Organizational skills

Written & verbal communication

Welcoming presence

Computer skills

Education

High school degree or equivalent

Some college preferred

Job description

Are you outgoing, energetic, passionate, and authentic? Enchantment is the perfect spot for you!

At Enchantment, we work together to create and deliver personalized extraordinary experiences for all guests and team members here at the resort. Our culture is fast-paced, collaborative, inclusive, engaging, and we have one of the best views you’ll ever find! Come join us!

How you will enjoy your day:

Assist the Human Resources Department in all aspects of administration. Provides the welcoming presence for all incoming team members and upholds strict confidentiality.

Work Performed

• Greets all team members arriving to the department.
• Assists the Recruiting Manager with applicants and refreshing of jobs.
• Enrolls new hires into time clock, assist with getting name tags/uniforms, gate stickers and tracking referrals.
• Be the HR point person for ADP questions and data input.
• Track various programs and ensure compliance; spa licenses, FHC, and other training, etc.
• Assist team members with HR related questions and direct them to the appropriate HR team member.
• Responsible for scanning, including PAF’s, new hire forms and team member file information.
• Data entry of HR related items into ADP system.
• Responsible for programs such as team member anniversaries and birthday cards, team member lockers, Star Rewards, shoes for crews, team member restaurant and room requests, etc.
• Confirm attendees for new hire orientation.
• Create forms, flyers and run reports as needed.
• Responsible for keeping communication boards up to date.
• Star Rewards Program
• Weekly lunch menu posting
• Our people postings
• Assist Training Manager with new hire orientation and day 2 orientation training packets.
• Assist Human Resources Manager with events, such as 5-star, leader of quarter and leader/team member of the year, annual picnic, Christmas party, etc.
• Other duties as assigned.

Supervision Exercised: None

Supervision Received: Human Resources Manager, Recruitment & Housing Manager and Director of Human Resources.

Responsibility & Authority

• Responsible for maintaining confidentiality in the Human Resources Department.
• Maintaining and ordering office supplies and keeping office running smoothly.
• Offer letters, orientations, TBNT, and I-9 process.

Minimum Requirements

High school education or equivalent. Some college preferred. Must have 2+ years’ office experience. Prior supervisory skills and hotel/resort experience helpful. Must have strong organizational skills, excellent written and verbal communication skills and be able to perform and prioritize multiple tasks with ease. Computer skills required. Welcoming presence is a must.

80% Sitting

20% Walking, standing and bending

Lifting/Carrying up to 50 lbs.

Hearing and Manual dexterity

Distance vision 1-3 feet