Human Resources Coordinator

Waypoint; Sanford (ME); On-site; USD 40,000 - 49,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Retirement Plan

Paid Time Off

Paid Holidays

Short Term Disability

Life Insurance & AD&D

Critical Illness Insurance

Flexible Spending Accounts

Job summary

Waypoint in Sanford, Maine, seeks a Human Resources Coordinator to support leave administration, benefits, and safety programs in a small, mission-driven organization. The role emphasizes compliance with MaineCare standards and federal/state leave laws while maintaining accurate HR records and facilitating onboarding.

The successful candidate will manage FMLA/PFMLA, workers' compensation, benefits enrollment, and coordination with providers, with on-site responsibilities in a 40-hour workweek.

Qualifications

• Bachelor's degree required.
• Minimum 2 years of HR experience with exposure to leave management, benefits administration, and compliance responsibilities.

Responsibilities

• Assist employees with benefit enrollment, changes, and inquiries.
• Coordinate and manage all employee leaves including FMLA, PFMLA, and other statutory/company-provided leaves.
• Serve as liaison with benefits providers to resolve employee issues in a timely and compliant manner.
• Maintain accurate and up-to-date personnel records and onboarding support.
• Assist with HRIS updates and employee background checks in line with MaineCare guidelines.
• Support HR initiatives, safety policies, and audits for HR compliance.

Skills

FMLA & PFMLA

Workers' compensation

Benefits administration

Microsoft Office

HRIS

Customer service

Confidentiality

Detail oriented

Communication skills

Organizational skills

Education

Bachelor's Degree

Tools

HRIS system

Job description

Hourly: $25.00 per hour

40 hours on-site

Hourly: $25.00 per hour

Company Overview:

Waypoint offers comprehensive services, including a special purpose private school for children with autism and other developmental disabilities, case management and outpatient therapy services for children and adults, and residential and in-home support for adults with Intellectual/Developmental Disabilities.

Position Overview:

The Human Resources Coordinator is responsible for supporting the Human Resources department in a variety of functional areas, with a focus on leave administration (FMLA, PFMLA), employee loans, workers' compensation, and benefits administration. This role ensures that all responsibilities are performed in compliance with applicable state and federal regulations, OSHA requirements, and Maine Care standards. The HR Coordinator acts as a point of contact for staff regarding leave, benefits, and safety policies, and plays a key role in maintaining compliance and accuracy across HR-related processes.

Essential Duties

• Assist employees with benefit enrollment, changes, and inquiries
• Serve as liaison with benefits providers to resolve employee issues in a timely and compliant manner
• Coordinate and manage all employee leaves including FMLA, PFMLA, and other statutory and company-provided leaves
• Communicate with employees regarding eligibility, required forms, leave status, and return-to-work procedures
• Ensure proper documentation and tracking in compliance with federal and state leave laws
• Responsible for assisting with and completing documentation related to work-related injuries, serving as a key liaison for employees and supervisors throughout the incident and claims process
• Ensure all HR processes are conducted in accordance with applicable state and federal laws and Maine Care regulations
• Maintain accurate and up-to-date personnel records
• Assist in onboarding, training coordination, and HRIS updates
• Assist with employee background checks in accordance with Maine Care guidelines, state regulations, and company policies
• Support HR initiatives and special projects as assigned
• Provide professional and timely customer service to employees and management
• Support documentation and audits for HR compliance, safety, and benefits programs
• Process internal employee changes and communicate changes weekly to management via change email
• Facilitate weekly employee audit report and correct errors as needed
• Processes terminations, offering COBRA benefits when applicable
• ADP/Enhanced Time changes and troubleshooting
• Supports annual open enrollment
• Updates paper personnel files for the new year (archives expired files)
• Assists with employee walk-ins, phone calls, and email requests
• Recruiting backup as needed
• Other duties as assigned

Knowledge/Skills/Abilities

• Knowledge of FMLA, PFMLA, workers' compensation and benefits administration
• Strong organizational, time management, interpersonal, and communication skills
• Ability to manage confidential information with discretion
• Strong customer service mindset
• Proficiency in Microsoft Office; experience with HRIS preferred
• Detail oriented

Qualifications:

• Education: Bachelor's Degree
• Experience: Minimum 2 years of experience in human resources with exposure to leave management, benefits administration, and compliance responsibilities

Work Environment & Physical Demands:

• Standard office environment; may require occasional travel to other locations
• Ability to sit, stand, and work at a computer for extended periods
• Occasional lifting of files or office materials (up to 25 lbs)

Benefits

• Medical, Dental, Vision Insurance
• Retirement Plan
• Paid Time Off
• Paid Holidays
• Employer Paid Short Term Disability
• Employer Paid Life Insurance and AD&D
• Critical Illness and Accident Insurance
• Flexible Spending Accounts

EOE